WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

July 14, 1999

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1. Call to Order



Chairperson Blair called the meeting to order at 4:07 p.m. in the Kansas Room of the Memorial Union and welcomed Mr. John Goossen as the new member of the Board of Regents appointed by the County Commission. He said we are "very, very pleased with your appointment." He also extended a welcome back to Dr. Robert Dunwell as faculty representative.



II. Roll Call



Present were: Mr. Blair, Mr. Craig, Mr. Dick, Mr. Engel, Mr. Goossen, Mrs. Parks and Mr. Roth.



III. Approval of Minutes of June 9, 1999 meeting as circulated



Regent Dick noted a spelling error in the first line of the second paragraph on page 3 of the June 9, 1999 Minutes. Without further objection or modification, Chair Blair announced the Minutes stand approved as written and corrected.



IV. Officer Reports



A. Treasurer's Report



Treasurer Tom Ellis said the first item on his report is the usual financial report:

1. Liquidated Claims Approval - May 1999; 2. Depository Security Transactions; and, 3. Public Fund Investments



He said the second portion of his report is that the fiscal year closing and circulated a handout recapping the year. He said that the results show that the University finished the year substantially the same as had been reported in April, ninety days out from the close of the year, and with a positive net operating result. Mr. Ellis said the University did not have to use $300,000 in fund balances it originally had planned to expend. In response to questions from Regent Craig, Mr. Ellis noted that the surviving mill levies to be made by the University are for the Special Liability Fund and for the Debt Retirement and Construction Fund totalling approximately 3.3 mills.



It was moved and seconded to approve the Treasurer's Report.



B. Chair's Report



Mr. Blair reported that he's had several meetings with members of the administration concerning important topics to come to the Board in the near future such as the Living Learning Center, Washburn Terrace apartments and the proposed Washburn University Board of Regents Retreat. He said he's also visited the LLC architects at their offices in Lawrence along with Director of Physical Plant Art Johnson and Interim Vice President Mr. Ellis. He said he continues to be impressed by the job the architects are doing.





Mr. Blair circulated a list of the Board committees noting that there is a new committee listed, the Family Housing Task Force. He said he'd like to appoint Regent Dick to serve as chair along with Regents Engel, Goosen and Parks to serve on the task force. He said the charge of the task force is to receive the report of staff with regard to the recommendations for Washburn Terrace and to analyze them and to come back with a report to the Board of Regents at their meeting in September. He said the task force is also to work with developing a position for family housing in the future. It was moved and seconded to approve the Chair's appointment of the members of the task force.



He also circulated a list of administrators and faculty members who regularly and routinely attend the Board of Regents meeting. He asked that the administration provide a more comprehensive list of administrators at the institution.



Finally, he circulated a document styled "Role of the Regents" which he reported synopsizes the duties of Regents taken from the University's Bylaws and Kansas Statutes.



C. President's Report



Dr. Farley reported that Mr. Monical and his staff are doing a good job of keeping the public informed as there were over 33 stories and articles about Washburn University appearing in the newspaper and local media in the past month.



Dr. Farley said Regents may have noticed the orientation sign above the entrance to White Concert Hall as they came to the meeting this evening. He reported that the orientation session June 19 resulted in enrollment of over 160 persons and the session on June 24 enrolled 72. He noted that the Admissions folks are having an orientation session Thursday, July 15, with an expected participation of 200 persons for the all-day orientation. He said the orientation session does include a parents program as well.



President Farley noted that the School of Law conducted its annual Recent Developments in the Law at the end of June. He said that there were 243 attorneys registering for that two-day continuing legal education series.



He reported that the University recently held its third annual Victims Assistance Academy. He said the University is one of five sites in the nation and only one of four institutions which has a victims assistance program.



He reported that ten Washburn student athletes have been named to the all-academic MIAA academic team. He said the requirements are that they must have a cumulative 3.5 GPA over a minimum of two semester period and must have previously been awarded all MIAA honors for their athletic contributions.



He reported the University's Ichabod Club will be holding its annual golf tournament August 2 at Western Hills and on August 22 it will be holding the tenth annual Ichabod Pig Roast which is the kickoff fund raiser for all University sports programs.











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V. Executive Session



It was moved and seconded to recess to Executive Session for a period of ten minutes for the purpose of discussing employer-employee negotiations and to reconvene in open session in the Kansas Room of the Memorial Union at 4:30 p.m. Motion passed. The Board of Regents recessed to Executive Session in the Lincoln Room of the Memorial Union.



At 4:40 p.m. the Board reconvened in open session and it was moved and seconded to recess to Executive Session for the purpose of discussing employer-employee negotiations and to reconvene in open session in the Kansas Room of the Memorial Union at 4:50 p.m. Motion passed unanimously. The Board recessed to Executive Session in the Lincoln Room of the Memorial Union.



At 4:50 p.m. the Board of Regents reconvened in open session in the Kansas Room of the Memorial Union. It was moved and seconded to ratify the Memorandum of Agreement with Local 851-L of United Steelworkers of America. Motion passed unanimously.



VI. New Business



A. Action Items



1. Living Learning Center



Mr. Ellis reported the architects have completed the design phase of the project. He said they have repriced the entire project and find we are still within the projected budget. He said they are now ready to proceed to the working drawing phase. It was moved and seconded to authorize the architects to proceed to the working drawing phase and to authorize payment to the architects for completion of the design development phase. Motion passed unanimously.



2. 1999-2000 Budget - Approval to Publish



It was moved and seconded to tentative approve the 199-2000 Budget as outlined in the agenda item and to authorize the Treasurer to publish notice of the public budget hearing as required by law. Motion passed unanimously.



3. 1999-2000 Board Meeting Schedule



It was moved and seconded to adopt the meeting schedule proposed in the agenda item. Motion passed unanimously.



Regent Dick asked whether it might be possible for there to be two or three fewer monthly routine meetings and substitute for them one or two policy directed retreats so that the Board could deal with policy issues more comprehensively than they can at the monthly meetings in an evening.



B. Consent Agenda



It was moved and seconded to approve the Consent Agenda, less the purchase of the High Speed Centrifuge for the Microbiology Lab (VI.B.2.a.). Motion passed unanimously.





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Approved by the Board were:

1. Personnel

a. Faculty Personnel

the appointment of Jamaine Abidogun as Lecturer for the 1999-2000 academic year at an annual basic salary of $34,008; the appointment of Richard Driver as Lecturer at an annual basic salary of $32,004; an increase in the annual basic salary of Gary Schmidt to $61,764;

b. Personnel Action - Administrative Staff

the appointment of Caroline Fox as Career Services Specialist at an annual basic salary of $26,004;

c. Voluntary Phased Retirement

approval of amendments to the Phased Retirement Agreement for Art Johnson, continuing his full-time appointment as Physical Plant Director, delaying the start of his phased retirement term until the later of employment of a new Physical Plan Director or December 31, 1999;

2. Purchases Exceeding $25,000

b. AS/400 Upgrade for Administrative Data Processing

the award of a contract to ProActive Solutions in the amount of $33,036 for the purchase of AS/400 model 720 upgrade; and,

c. Purchase of Netstations

the award of a contract to Icon Office Solutions int he amount of $55,800 for the purchase of forty netstations and monitors.



VII. Executive Session



It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session in the Kansas Room of the Memorial Union at 5:55 p.m. with possible action to follow the session. Motion passed. The Board recessed to Executive Session at 5:10 p.m.



At 5:55 p.m. the Board reconvened in open session in the Kansas Room of the Memorial Union. It was moved and seconded to award a salary increase of nine percent (9%) in President Farley's salary for fiscal year 2000. Motion passed unanimously.



It was moved and seconded to adjourn. Motion passed and the meeting adjourned at 5:58 p.m.







_______________________

Kenneth P. Hackler

Secretary, Board of Regents

























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