WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES July 22, 1998 ___________________________________________________ IV. PUBLIC BUDGET HEARING Vice Chairperson Engel called the Public Budget Hearing to order at 4:05 p.m. in the Kansas Room of the Memorial Union. Vice Chairperson Engel announced that the meeting site for the Public Budget Hearing had been moved from Room 103 of Stoffer Hall to the Kansas Room of the Memorial Union to accommodate telephone conference call attendance at this meeting by Regents Roth and Dick. He recited that notice of the change in meeting site had been posted not only the door to Room 103 of Stoffer Hall but also on the exterior doors to the building so that anyone who previously had intended to attend the meeting at the designated site provided in the notice would know of the change. II. Roll Call Vice Chairperson Engel asked that a roll call be taken. Present were: Mr. Blair, Mr. Craig, Mr. Dick*, Mr. Engel, Mr. Ferrell, and Mr. Roth*. * Mr. Dick and Mr. Roth appeared via telephone conference call. Mr. Engel asked whether there were anyone in attendance wishing to be heard on the proposed Fiscal Year 1999 Budget for Washburn University. Mr. Engel, observing that no one had asked to be heard, again inquired whether there were any persons present wishing to be heard on the Fiscal Year 1999 Budget for Washburn University of Topeka. Mr. Engel, announcing that no one had been heard, or seen wishing to be heard on the proposed Fiscal Year 1999 Budget for Washburn University, declared the Public Budget Hearing on such budget closed. Mr. Engel then asked for a motion on the Fiscal Year 1998-99 Budget for Washburn University. It was moved and seconded that the Board of Regents approve the proposed Fiscal Year 1998-99 Budget and authorize the administration to file the approved budget with the Shawnee County Clerk. Motion passed with Mr. Blair abstaining. I. Call to Order Mr. Engel then called to order the regular meeting of the Washburn University Board of Regents noting that roll for the meeting had previously been taken in conjunction with the Public Budget Hearing. III. Approval of Minutes of July 8, 1998 meeting as circulated It was moved and seconded to approve the Minutes of the July 8, 1998 meeting as circulated. Motion passed unanimously. President Farley announced to persons in attendance that Ben Blair, who was appointed by Governor Graves last week as the newest member of the Board of Regents, was able to arrange his schedule in order to be in attendance at the meeting today and asked that all extend a welcome to him as he joins the Board. Dr. Farley also noted that he recently had received a note from Maxine Porter, whose term of office as Regent expired at the end of June, 1998, expressing her appreciation for her term of service on the University's Board of Regents and also for notes of support she has been receiving from Regents and members of the University community during her recovery recently from surgery. Dr. Farley also said the University and the Board will have some appropriate ceremony in the near future to recognize her service to Washburn University. V. New Business A. Action Items 1. Expenditures over $25,000 a. Annual PBS National Program Service Assessment for FY 1999 It was moved and seconded to approve payment to PBS for its annual PBS National Program Service Assessment for FY 1999 in the amount of $239,539. Motion passed unanimously. Dr. Farley announced that, as all were aware, Dr. Dale Anderson is retiring from service at the University and that a national search for the person to replace Dr. Anderson as General Manager at KTWU-TV was recently completed. He said two candidates were invited to the campus for the extensive interview process and an offer was extended to, and accepted by, Dr. Eugene Williams from Chicago. He said that Dr. Williams is the station manager of a public broadcasting station licensed through the City Universities of Chicago. He said previously he was at Western Illinois University in a similar capacity and prior to that was employed at the University of Alabama public broadcasting system. He said that Dr. Williams will begin his duties at Washburn University on September 1, 1998. He said that both of the candidates interviewed did an excellent job. He said Dr. Williams will be a good on-air personality and also good at fundraising. He said that Dr. Williams understands what we're trying to do to integrate our public television station into our academic programming. b. Purchase IBM RS6000 SP2 Computer System It was moved and seconded to approve the purchase of an IBM RS6000 SP2 computer from IBM in the amount of $169,459. Motion passed unanimously. c. Purchase of PC Computers for CIS Lab and SOB Lab It was moved and seconded to approve the purchase of 46 client PCs, one instructor PC and twelve color inkjet printers from Gateway 2000 in the amount of $58,320. Motion passed unanimously. d. Purchase of Network Computer Terminals It was moved and seconded to approve the purchase of 69 NC217 computer terminals and keyboards from Tektronix in the amount of $91,279.80. Motion passed unanimously. 2. Policies a. Revision to Business and Financial Affairs Handbook for Winter Holiday It was moved and seconded to approve the revisions to the University's Business and Financial Affairs Handbook at 3.1. Motion passed unanimously. As approved by the Board of Regents, Section 3.1 of the University's Business and Affairs Handbook is as follows: "3.1 Holidays 3.1.1 All offices, laboratories, and shops will be closed and employees excused except for necessary operations and emergencies on the following holidays which have been authorized: Independence Day, July 4 Labor Day, first Monday in September Thanksgiving, 4th Thursday in November Friday after Thanksgiving Christmas Day, December 25 (Note Exception*) Winter Holiday #1 Winter Holiday #2 Winter Holiday #3 (as necessary) New Year's Day, January 1 Martin Luther King, Jr., third Monday in January Memorial Day, 1st Monday in May * a) If Christmas falls on a Saturday or Sunday, the following Monday will be the Christmas holiday. b) Winter holiday #1 will be observed on the first working day following the Christmas holiday. c) Winter holiday #2 will be observed on the second working day following the Christmas holiday. 3.1.2 Between Christmas and New Year's, all offices, laboratories and shops will be closed and employees excused, except for necessary operations and emergencies. The holiday closing schedule for the next ten (10) years is as follows: WINTER HOLIDAY CLOSING SCHEDULE Holiday/Leave Day and Date to be Observed 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Christmas 12/25 12/27 12/25 12/25 12/25 12/25 12/27 12/26 12/25 12/25 Wntr Holidy#1 12/28 12/28 12/26 12/26 12/26 12/26 12/28 12/27 12/26 12/26 Wntr Holidy#2 12/29 12/29 12/27 12/27 12/27 12/29 12/29 12/28 12/27 12/27 Leave Day 12/30 12/30 12/28 12/28 12/30 12/30 12/30 12/29 12/28 12/28 Wntr Holidy#3 12/31 n/r 12/29 12/31 12/31 12/31 n/r n/r 12/29 12/31 New Yr's Day 1/1 12/31 1/1 1/1 1/1 12/31 12/30 12/30 1/1 1/1 n/r = not required 3.1.3 Eligible employees shall receive paid holidays subject to the following: a) Employees who are eligible for paid holidays include persons who have basic annual contracts of 1,000 hours or more, exclusive of non-reoccurring overtime, overload or other extra work. b) All employees are eligible for the same number of paid holidays. c) The holiday would be paid to the employee on a prorated basis. Employees scheduled to work 4 hours would receive 4 hours holiday pay; if scheduled to work 6 hours, they would receive 6 hours of holiday pay, etc., up to a maximum of 8 hours. d) Faculty who have less than 12 month contracts are not eligible for paid holidays under this section. e) Employees not in a pay status on the business day preceding the holiday shall not receive holiday pay. 3.1.4 With the exception of the winter holiday closing schedule, when a holiday listed in paragraph 3.1.1 falls on a Sunday, the following Monday is observed as a holiday. When the holiday falls on a Saturday, the preceding Friday is observed as a holiday. 3.1.5 If an employee, at the request of the University, is required to work on a University-observed holiday, the employee will be compensated for each hour worked. This is not in any way to be interpreted as a means of authorizing an extra holiday University-wide. Employees are not entitled each year to more than those paid holidays authorized in paragraph 3.1.1 above. 3. Architect Selection Process Housing Project It was moved and seconded to approve the proposed architect selection process for the proposed housing project as contained in the agenda item. Motion passed unanimously. B. Consent Agenda It was moved and seconded to approve the consent agenda. As approved by the Board of Regents: 1. Faculty Personnel Dr. Darryl Miller is hired as Associate Dean/Assistant Professor in the School of Business effective August 1, 1998 at an annual basic salary of $75,876. 2. Depository Security Transactions 3. Public Fund Investments 4. Liquidated Claims Approval - June 1998 Vice Chairper Engel, noting that it was not on the agenda, asked whether there was anyone present wishing to address the Board of Regents on any public comment. Hearing and seeing none, Vice Chair Engel noted that the agenda had been completed and declared the meeting of the Board of Regents adjourned at 4:31 p.m. ___________________________ Kenneth P. Hackler Secretary, Board of Regents