WASHBURN UNIVERSITY OF TOPEKA
BOARD OF REGENTS
July 24, 1996
I. Chairperson Roth called the meeting of the Board of Regents to order at 4:05 p.m. in
the Kansas Room of the Memorial Union.
II. Present were: Mr. Ferrell, Mr. Maag, Mrs. Parks and Mr. Roth.
IV. New Business
Chairperson Roth announced that the notice for the public hearing on the budget for
Washburn University of Topeka for fiscal year 1997 provided that the hearing would
be held at 4:00 o'clock and invited anyone in attendance having comments on the
proposed budget to address the Board. No one in attendance expressed an interest in
commenting on the public budget.
At 4:06 p.m., in the absence of any person wishing to speak on the proposed budget
for Washburn University, Chairperson Roth closed the hearing.
Mr. Roth reported that he had visited with the University's presidential search consultant,
Dr. Jan Greenwood, about the process. He said that what she recommends is that the
Board of Regents meet for a day and a half, beginning on one evening with dinner followed
by a working session and a subsequent all-day working session to outline the presidential
characteristics and goals for utilization in the upcoming search process. He reported that
the goal is to formally advertise the position, based on the product of the Board meeting,
to begin in early September. He said that she will be sending a questionnaire to members
of the Board of Regents which should be returned to her. He said the question that he had
for members of the Board is when and where do we want to hold that meeting.
Mayor Felker arrived at 4:10 p.m.
After a good deal of discussion it was agreed that the meeting would be held on
August 21 and August 22 in Topeka.
III. It was moved and seconded to approve the Minutes of the July 10, 1996 meeting as
circulated. Motion passed unanimously.
IV. 1996-97 Budget and Public Hearing
It was moved and seconded to approve the 1996-97 budget as proposed and
authorize the Vice President for Administration and Treasurer to file the approved
1996-97 budget documents with the Shawnee County Clerk. Motion passed
V. New Business
A. Competitive Grant Program: Washburn's Preparation for the Future
It was moved and seconded to approve the proposed guidelines for the University's
competitive grant program "Washburn's Preparation for the Future." Motion passed
B. Image Study - Project Approval
It was moved and seconded to authorize the administration to contract with Leslie
Associates Inc. to perform research and image consulting services for the University
at a cost not to exceed $50,000. Motion passed unanimously.
C. Supreme Court Law Library - University Libraries Interconnection
It was moved and seconded to approve the proposed contract between Washburn
University and the Kansas Supreme Court Library as attached to the agenda item.
Motion passed unanimously.
1. Extra-remuneration policy; proposed revision
It was moved and seconded to approve the proposed revision to Chapter II
Section 2.2 of the Business and Financial Affairs Handbook on extra-
remuneration for twelve-month administrative employees. Motion passed
As adopted by the Board of Regents, Section 2.2 of Chapter II of the Business
and Financial Affairs Handbook reads as follows:
In some instances, it is deemed to be for the benefit of Washburn University to
use Washburn staff for assignments to teach either non-credit continuing
education courses or academic credit hour courses. Subject to compliance with
the following guidelines, twelve-month administrative employees without faculty
rank shall be eligible to receive extra compensation for such assignments.
(Please refer to the last paragraph of this section for policy regarding twelve-
month administrative employees with faculty rank.)
(a) Persons with rank of Major Academic Unit Dean, Vice-President or President
are not eligible for compensation under this policy.
(b) The proposed assignment is outside the scope of the employee's contracted
responsibility as determined by the appropriate area head.
(c) The proposed assignment requires the specific professional skills of the
individual who is to be assigned to teach.
(d) The assignment, in the opinion of the employee's immediate supervisor, can
be achieved without interfering with or detracting from performance of
employee's contracted responsibilities.
(e) Compensation to be paid is consistent with the budget approved for the
particular project. In the case of for-credit instruction, the compensation
normally should be equivalent to the per-credit-hour adjunct rates in the
academic area involved.
(f) Approval of the assignment and the extra compensation has been obtained
from the area head to whom the individual reports and the Vice President for
(g) Requests for compensation for work performed without prior written
approval will be denied.
(h) Teaching assignments for academic credit courses shall be limited to one
course per academic year, including summer session and winter
Twelve-month administrative employees with faculty rank are not eligible to
receive additional compensation for teaching academic credit hour courses.
Teaching load (if any) for each employee with faculty rank is determined by the
Vice President for Academic Affairs in consultation with the employee's area
head as part of the employee's contractual obligations. Subject to the policy
outlined in paragraphs (a)-(h), above, twelve-month administrative with faculty
rank employees may receive extra remuneration for teaching non-credit
continuing education courses.
2. Alcoholic Liquor/Cereal Malta Beverage Policy
It was moved and seconded to approve the revision to paragraph 4.2 of the
University's Alcoholic Liquor/Cereal Malt Beverage Policy. Motion passed
As adopted by the Board of Regents, paragraph 4.2 of the Alcoholic
Liquor/Cereal Malt Beverage Policy reads as follows:
4.2 Alcoholic liquor/cereal malt beverages may be served and/or consumed at
an event only in or on the following designated areas:
(a) President's residence and adjacent grounds;
(b) International House and adjacent patio area and grounds;
(c) White Concert Hall foyer;
(d) Mulvane Art Museum and Mulvane Art Museum foyer;
(e) Patio area between White Concert Hall and Mulvane Art Gallery;
(f) lobby area adjacent to the Union Station and the Washburn, Lincoln,
MacVicar, Boswell and Crane Rooms of the Memorial Union;
(g) the Bradbury Thompson Alumni Convocation Center and garden and
(h) the lobby area adjacent to Libation Station, the lobby area adjacent to the
administrative offices of the Law School building and the patio areas
adjacent to said building; and,
(i) the rectangular area bounded on the east by College Street; on the south by
Warehouse 3; on the west by the football practice field; and, on the north
by a line running east and west through and parallel to the play clock south
of the south end zone of the football field in Moore Bowl.
E. Campus Elevator Renovations (ADA-AG)
It was moved and seconded to award a contract to Dover Elevator Company for
campus elevator renovations at a cost of $74,993.00, transferring $70,438.00 from
Capital Improvement funds and $4,555.00 from Student Union Capital Improvement
funds for such work. Motion passed unanimously.
1. Faculty Personnel
It was moved and seconded to approve the appointment of Dr. Donna LaLonde
as part-time Assistant Dean in the College of Arts and Sciences on a nine-month
contract at a total salary for fiscal year 1997 of $41,196. Motion passed
G. Financial Reports
1. Liquidated Claims Approval
It was moved and seconded to approve the liquidated claims as reported in
agenda item V.G.1. Motion passed unanimously.
2. Depository Security Transactions
It was moved and seconded to approve the depository security transactions
outlined in agenda item V.G.2. Motion passed unanimously.
* FY 1997 PBS Program and Institutional Promotion Assessment
It was moved and seconded to approve payment to PBS in the amount of $332,866 for
the FY 1997 PBS Program and Institutional Promotion Assessment. Motion passed
* Repair of Reuter Organ Console
It was moved and seconded to award a contract to Reuter Preferred Pipe Organs in the
amount of $26,000.00 for repairs to the pipe organ console in White Concert Hall.
Motion passed unanimously.
* Banking Resolution - Mercantile Bank
It was moved and seconded to adopt a Mercantile Bank Corporate Authorization
Resolution as attached to the agenda item. Motion passed unanimously.
* Item(s) added to the agenda at the meeting with the consent of the Board.
H. Student Housing
Vice President for Academic Affairs, Dr. Sheley, said that what he is doing is
requesting approval for a request for proposals for campus housing to be given to the
Board of Regents at its next meeting. He said he feels that we can do the
construction of increased housing for students with either private developers or
through donations from those who want to donate for such a project. He said he did
not recommend that the University issue bonds for such a project because it would
not be financially viable. In response to a question from Regent Parks, Dr. Sheley
indicated that it was his opinion that having 24 family housing units would be
adequate for the University. He said that the occupancy rates of University housing
has gone down from a high of 97% occupancy in 1992 to 90% occupancy in 1995-
96. He also said that the net operating result for the housing units had gone down
from $41,000 in fiscal year 1992 to $14,000 in fiscal year 1995. He also handed
a handout prepared July 24 indicating the current status of on-campus housing.
After a good deal of discussion on housing it was moved and seconded to proceed
with further development of a request for proposals for increased student housing
on the campus, such RFP to be prepared with all due speed. Motion passed
It was moved and seconded to adjourn. The meeting of the Board of Regents adjourned at
Kenneth P. Hackler
Secretary, Board of Regents