Agenda Item No. ___________

Washburn University Board of Regents

SUBJECT: Architect Contracts for Moore Bowl Renovations, Student Fitness/Recreation Center, and Mulvane Art Museum/Art Building Projects

DESCRIPTION: Based on the requirements, priorities and descriptions detailed within this agenda item, a Request for Qualification Proposals was issued to twenty-one (21) architecture firms. Responses were received from seventeen (17) firms. These responses were reviewed by a sub-committee of the three project's building committees, and eight (8) firms were selected for interviews. Interviews were conducted on May 1^st and 2^nd and resulted in recommendations being forwarded to the Board of Regents for approval to negotiate architecture fees and an ensuing contract with Gould Evans for the Mulvane/Art Building project and the Student Fitness/Recreation Center project and Devine deFlon (DdY) for the Moore Bowl renovation project in an amount not to exceed the standard State of Kansas rates for similar projects. The standard State of Kansas rates are as follows:

Amount Exceeding Amount Not Exceeding

7.00% of $ 0 $2,250,000

6.25% of 2,250,000 4,500,000

5.50% of 4,500,000 6,750,000

5.00% of 6,750,000 ----

Varying degrees of project complexity may result in a higher negotiated fee. The

maximum increase for complexity of an architectural services contract is 4%.

The Board of Regents approved this recommendation at its meeting on June 13, 2001 and negotiations were conducted with the two firms on July 2, 2001, and again with DdY on July 5, 2001.

MOORE BOWL:

Background The structures that comprise Moore Bowl need to be upgraded to display an enhanced image of the University. The project envisioned will also enhance the safety of seating, stairs, concrete and asphalt pavements, and eliminate asbestos floor tiles. The improvements proposed for Moore Bowl will enhance student life and relationships with Washburn's students, faculty, staff and the surrounding communities. And provide possibilities for sports and activities in addition to football. The preliminary cost estimate for these improvements totals $4.0 million.

Financial Implications - Architecture fees will be computed and paid based on total construction cost, not total project cost. For illustrative purposes since we do not currently have a refined project budget for these projects, we are computing the proposed architecture fees based on 85% of the total project cost.

The $4.0 million in renovations, which includes architecture fees, for Moore Bowl is to be funded from a combination of fundraising and special obligation revenue bonds issued in conjunction with Washburn Endowment Association. The on-going operating costs will be funded from University Athletic general funds.

Proposed architecture fees are:

7% x $2,250,000 = $157,500

6.25% x $1,150,000 = 71,875

.45% complexity x $3,400,000 = 15,425

Total Fee Proposed $244,800 Average Project Fee 7.2%

STUDENT FITNESS/RECREATION CENTER:

Background The recommended program for the new center takes into account the information gathered during the consultant's review of existing sports, recreation and fitness facilities on campus, the expressed needs of staff for amenities in the center, and the preliminary program developed by the Student Fitness Center Committee. The estimated cost totals $5.0 million and includes:

The center should strongly promote general student usage as well as intramurals, activity classes and wellness programming.

The facility should augment what is already present in both Whiting and Petro, as well as be complimentary to the Memorial Union.

Most student recreation centers while focusing on active recreation and fitness activities, also contain some passive use and social spaces as well.

The core building would consist of approximately 44,000 square feet and should contain the following elements:

Gymnasium a space that is approximately 15,000 square feet divisible into two or three gym areas by a drop curtain.

Weight/cardiovascular space an area of at least 4,000 square feet that includes free weights, selectorized machines, and cardiovascular equipment.

Running/jogging track a 10-12 foot wide elevated track that runs around the perimeter of the gym and other spaces that can be used for walking or jogging consisting of approximately 5,000 square feet.

Group exercise/dance room a space of approximately 2,000 square feet that can be used for fitness, dance or other class instruction. The room must have its own sound system and a floating wood floor.

Wellness center a space of approximately 1,500 square feet where wellness consultation, fitness testing and other activities can take place.

Lounge/lobby area an area of approximately 1,500 to 2,000 square feet that has round tables with seating. This space could also contain a large TV and pool or foosball tables.

Support space a space of approximately 7,000 square feet with sufficient space and resources allocated for a front desk, office space, equipment storage, locker rooms, maintenance areas and vending.

Financial Implications The $5.0 million for construction of a new Student Fitness/Recreation Center, which includes architecture fees, is to be funded from special obligation revenue bonds issued in conjunction with Washburn Endowment Association. The on-going operating costs will be funded from the implementation of a $2 to $4 per credit hour student fee.

The special obligation revenue bonds issued for the Moore Bowl and Student Fitness/Recreation Center projects will be repaid over a 20-year period at the rate of approximately $805,000 per year from the $850,000 being set aside annually in the Sales Tax Capital Improvement Fund.

Proposed architecture fees are:

7.0% x $2,250,000 = $157,500

6.25% x $2,000,000 = 125,000

.50% complexity x $4,250,000 = 21,250

Total Fee Proposed $303,750 Average Project Fee 7.1%

MULVANE ART MUSEUM/ART BUILDING

Background The creation of a new Art Building of approximately 20,000 gross sq. ft., the renovation of the Mulvane, and the associated changes within the Mulvane and Garvey are estimated to cost $4.0 million. This estimate is based on $125/sq.ft., and include the following priorities:

Mulvane Art Museum:

Three galleries on the ground floor for special and new acquisitions exhibits

A second floor gallery for the Mulvane Permanent Collection

Art Education classrooms and Children's Art Museum

An easily-accessible loading dock to receive art pieces

A large elevator to transport art pieces between floors

Expanded administrative and curatorial office space

Enlarged museum shop on the ground floor

Twenty-four hour monitored surveillance system

Workshop for gallery preparation, conservation and storage

Art Department:

Appropriate studios for Art History, Drawing, Design, Painting, Multi-media classroom, Photography, Photography Dark Room, Ceramics, Sculpture, Printmaking, and Digital Arts

Appropriate equipment for each classroom

Adequate ventilation

Good lighting and use of natural light

Environmentally safe waste disposal

Electronic infrastructure for all classrooms

Appropriate computer and projection technology

On-site studios for faculty and staff

Studios with flexible spaces to accommodate multi-media or other art forms

Covered, outdoor workshops for ceramics and sculpture

Financial Implications The $4.0 million for construction of a new Art Building, renovation of the Mulvane, and the associated changes within the Mulvane and Garvey, which includes architecture fees, is to be funded from fundraising efforts directed toward individual donors, foundations and corporations. The on-going operating costs will be funded from University general funds and additional fundraising.

Proposed architecture fees are:

Mulvane/Garvey:

7.0% x $1,250,000 = $ 89,250

3.0% complexity x $1,275,000 = 38,250

Total Fee Proposed $127,500 Average Project Fee 10.0%

Art Department Building:

7.0% x $750,000 = $ 52,500

6.25% x $1,375,000 = 85,938

1.0% complexity x $2,150,000 = 21,250

Total Fee Proposed $159,688 Average Project Fee 7.5%

Grand Total Fee Proposed $287,188 Average Total Project Fee 8.4%

RECOMMENDATION:

President Farley recommends the Board of Regents approve contracts for architecture fees with Gould Evans for the Mulvane Art Museum/Art Building project and the Student Fitness/Recreation Center project, and with Devine deFlon (DdY) for the Moore Bowl renovation project in the amounts detailed above.

______________________________ _______________________________

Date Jerry B. Farley, President