WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

REVISED MINUTES

July 25, 2001

_________________________________________________________________________________



I. Call to Order



Chairperson Dick called the meeting to order at 4:07 p.m. in the Vogel Room of the Memorial Union.



II. Roll Call



Present were: Mr. Dick, Mr. Engel, Mr. Etzel, Mr. Felker, Mrs. Lee, Mrs. Parks and Mr. Roth.



III. Approval of Minutes of June 15, 2001 meeting as mailed



It was moved and seconded to approve the Minutes of the June 15, 2001 meeting as mailed. Motion passed unanimously.



IV. FY 2002 PUBLIC BUDGET HEARING



Chairperson Dick declared open the public hearing on the University's proposed budget for fiscal year 2002, inquiring whether anyone was present wishing to be heard. No one sought to speak on the proposed budget. Chairperson Dick then declared the hearing closed.



It was moved and seconded to approve the fiscal year 2002 public budget as proposed. Motion passed unanimously.



V. Officer Reports



A. Chair's Report



Chairperson Dick indicated he had met with each member of the Board of Regents and said as a result we'll be trying some new things. One of the concerns expressed was the meeting room arrangements as some felt the physical distance between persons was too great. He said as evidenced by the meeting room today, we're trying some new arrangements to see how they work out.



He said another concern expressed by members was a need to have more time for discussing and studying issues. He noted the September meeting, scheduled for September 12, will be preceded by a dinner and a presentation. He said this will be an hour-long discussion session, might be a little longer, with the meeting of the Board of Regents to begin not later than 7:30 p.m. He said this will be less a social event than previous dinner meetings and will permit more substantive discussion.



He also said there were concerns expressed by Regents that Saturday meetings impinged upon personal and family time so there would be an effort to minimize those meetings.



He said the September 12 dinner will be at 6:00 p.m. and the place on the campus would be announced later.



Regent Dick said the October meeting will occur on Homecoming day and will begin at approximately 8:00 a.m. to be followed by Homecoming activities and the LLC Dedication.



Chairperson Dick reported he'd like to appoint a finance committee for the current fiscal year with Vice-Chair Engel as Chair and Regents Blair, Etzel and Felker as the other members. It was moved and seconded to approve such a committee and its membership.



B. President's Report



President Farley announced that Sigma Phi Epsilon earned the top grade point average among all the fraternities with a 3.42.



Dr. Farley announced the University has recently received two new endowment gifts for professorships. One is for the establishment of an accounting chair being made by WU alumnus, Greg Brenneman and the other is in the School of Law. The latter is in the amount of $560,000 and has been certified by the state to receive matching funds under the new matching endowment fund legislation. He said that totals three that have now been certified by the state.



Regent Blair joined the meeting via telephone conference call at 4:18 p.m.



Dr. Farley reported the AIS project is moving towards closure. As reported at last month's Board meeting, there is total campus involvement in this effort. He said the recommendation of a vendor has been made by a selection team. He said now the results are being reviewed carefully for cost elements. He said the selection team had not been provided cost information so as to prevent them from being influenced by that factor. He said he expected we will come back to the Board with a recommendation for a contract at the September Board meeting.



C. Committee Report(s)



Chairperson Dick invited Regent Blair to give a report on the KTWU Tower Task Force. Regent Blair said the Task Force, which is comprised of Regents Engel, Etzel and himself, had reviewed all of the past work on a proposed tower to replace the existing KTWU tower on North Wanamaker Road. He said the Task Force had been working with two WU alumni, Jay Lang and Clayton Funk of NationsMedia Partners, on this matter. He said he'd like to recognize both of these men for having done a wonderful job. He said without their help this effort would have been far more difficult.



He said the Task Force is satisfied, after its review, of all alternatives that: the current tower location is the best because of the cost advantage for siting a tower; and the proposal advanced by Richland Tower is a fair and reasonable approach, that with proper treatment it will enable the University to acquire a new tower at very reasonable cost. He said it is the recommendation of the KTWU Task Force that the administration be given the ability to negotiate an agreement with Richland and said the task force will remain in existence to review the final documentation for the project.



Regent Lee inquired why there was only one response to the University's second request for proposals. Mr. Lang, called upon by Chairperson Dick to respond, said there were several other proposals made but Richland's was the only one in writing. He said the others were of the nature that the companies would be happy to build a tower and charge the television station upwards of $25,000 a month for placement on the tower.



Chairperson Dick indicated the matter of the committee's recommendation would be coming up under New Business a little later in the agenda.



D. Treasurer's Report



Vice President for Administration and Treasurer, Wanda Hill, began by making a report updating the Regents on the status of the Living/Learning Center project. She said the architects toured the facility today and noted progress is being made on the punch list and we are expecting to have an occupancy permit for Buildling 1 by Tuesday, July 31. She reported we anticipate having Building 3, which includes the food court and servery, available in mid-August, not later than August 16. She said in the unlikely event that Building 3 is not ready for food service at that time, the University may meet its food service contract through the use of existing facilities.



In response to a query from Regent Lee, President Farley indicated that there are now 296 contracts for room and board for the upcoming academic year. He said 237 of those are in the LLC and that number is increasing daily.



Regent Dick noted that the student move-in date is August 19, a time when volunteer faculty and staff help students move into the housing units. He encouraged members of the Board to participate as well.



In response to a question about the plan for the remaining available 163 beds in the LLC, President Farley reported the administration is looking for opportunities to utilize those spaces by hosting continuing education type workshops and other events during the fall and spring semesters including weekends. In addition, there are contingency plans on how to reduce staffing and utility costs in the event the facility does not fill up.



In response to another question dealing with loss of revenue in the event the facility is not full, President Farley indicated that will be coming from contingency funds and that the administration would be coming back to the Board for the allocation of those funds when it is necessary.



Treasurer Hill spoke briefly outlining the information in the agenda items for: 1. Depository Security Transactions - June, 2001, 2. Liquidated Claims Approval - June, 2001, and 3. Public Fund Investments - June, 2001. It was moved and seconded to approve agenda items V.D.1. through 3. Motion passed unanimously.



VI. New Business



A. Actions Items



1. Architect Contracts for Moore Bowl Renovations, Student Fitness/Recreation Center and Mulvane Art Museum/Art Building Project



It was moved and seconded to approve a contract for architectural fees with Gould Evans for the Mulvane Art Museum/Art Building Project and Student Fitness/Recreation Center and with Devine deFlon (DdY) for the Moore Bowl renovation project as set forth in the agenda item.



In response to a query concerning fund raising for the art project, Dr. Farley indicated the endowment funds for the project thus far are intended for the on-going operation of the Art Department and the General Fund then will support the operation of the art building and utilities for it.



Regent Roth said he supports the passage of the architectural contract awards proposed in the agenda item and the projects for which these architects are being employed. He said he has reviewed the funding for the projects, noting the University collects approximately $2.2 million annually for capital improvements which thus far has been earmarked $500,000 for the Living/Learning Center, $250,000 for a bond issue and some of the balance for replacing roofs, etc. He said if these projects go forward, this will leave approximately $400,000 of the monies collected for the capital improvements free to be used for other future projects. He said it was that analysis which led him to inquire of President Farley what projects might be entertained in the future as he would probably not be able to support such projects were they to further encroach on that $400,000.



Chairperson Dick said that the allocation of the capital improvement levy would be an excellent topic for future discussion by the Board of Regents.



In response to a question from Regent Parks concerning location of the Student Fitness/Recreation Center, President Farley reported this issue will be taken up with the architect when the contract is entered into.



Dr. Farley also said, in response to a query from Regent Lee, that the operational cost of the new Student Fitness/Recreation Center will be generated through student fees and it would be very unlikely that use of the building will be expanded beyond use by students, faculty and staff.



President Farley also said the facilities proposed compare favorably with those at other institutions. He said the building committee visited two other institutions and had employed a consultant for input on programming for such a facility. Thereafter, they reviewed financing available to see what we might be able to do on that project.



Motion passed unanimously.



2. KTWU Tower Replacement



It was moved and seconded to give the administration the authority to enter into contracts for ground and tower leases for placement of a new tower for KTWU.



During discussion on the item, the Board was informed that the proposal calls for an initial payment by the University of $1 million which would be treated in the manner of prepaid rent for the entire life of the lease. The lease would have an initial term of 40 years renewable to an additional 40 years. Also, the proposed tower lease would allow the University to have a purchase option upon expiration of the term; insulate the University from payment of property taxes; and, approval rights on the tower and building to be placed on the demise premises. The administration reported that the negotiations on the ground and tower leases are on a fast track status and negotiations are proceeding favorably.



Regent Etzel said he believed the University should have a right of first refusal in the event Richland wants to sell its tower or interest in the tower and, further, the leases should provide the University the option to purchase the tower at any time during the leases' terms.

Motion passed unanimously.



3. Petro Electronic Sign Replacement



It was moved and seconded to approve the issuance of a contract with Custom Neon and Vinyl Graphics for purposes of replacing the existing Petro electronic sign with new sign and message center as outlined in agenda item VI.A.3. Motion passed unanimously.



B. Consent Agenda



It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.



As approved by action of the Board of Regents:

1. Personnel

a. Faculty Personnel

hire Ronald J. Lantaff as Assistant Professor in the Education Department effective August 2001 at an annual salary of $38,496; hire on tenure-track contracts as Associate Professors in the School of Law effective August 2001, Ellen Byers, Peter Cotorceanu and Alex Glashausser; revise Gary Forbach's administrative contract to remove the title Interim Associate Dean of the College of Arts & Sciences effective July 2001 with an annual salary of $90,168; hire Lenora Edwards on a tenure-track contract as Assistant Professor in the School of Nursing effective August 2001 at an annual salary of $38,040; hire Jane Carpenter on a one-year full-time non-tenure track contract as Lecturer in the School of Nursing effective August 2001 at an annual salary of $38,040; hire Rodney E. McNeal on a one-year full-time non-tenure track contract as Lecturer in the Psychology Department in the College of Arts and Sciences effective August 2001 at an annual salary of $31,992;



b. Faculty Personnel - Averill

grant leave of absence for the Spring 2002 semester for Tom Averill, Professor of English;

c. Personnel Actions - Administrative Staff (Asst. Controller)

appoint Jeannette Luedke as Assistant Controller at an annual salary of $41,600 effective August 1, 2001;

d. Personnel Actions - Administrative Staff (Dir., Multicultural Affairs)

hire Dona K. Walker as Director of Multicultural Affairs at an annual salary of $43,000 effective August 19, 2001;

2. Victim/Survivor Services - Certificate of Completion

Certificate Completion program in Victim/Survivor Services as outlined in agenda item VI.B.2.



VII. EXECUTIVE SESSION



It was moved and seconded to recess to Executive Session for the purpose of preliminary discussions on the acquisition of real property and to reconvene in open session in the Vogel Room of the Memorial Union at 5:25 p.m. Motion passed unanimously. The Board recessed to Executive Session in the Vogel Room.



At 5:25 p.m. the Board reconvened in open session in the Vogel Room of the Memorial Union. It was announced the Board had been in Executive Session for the purpose of preliminary discussions on the acquisition of real property and that no action was taken.



It was moved and seconded to recess to Executive Session for the purpose of discussing employer-employee negotiations and to reconvene in open session in the Vogel Room at 5:35 p.m. Motion passed unanimously.



At 5:35 p.m. the Board reconvened in open session in the Vogel Room of the Memorial Union. It was announced the Board had been in Executive Session for the purpose of discussing employer-employee negotiations and that no action had been taken.



It was moved and seconded to approve a revised Appendix A to the Memorandum of Agreement between Washburn University and Local 307-L of the United Steelworkers of America. Motion passed unanimously.



It was moved and seconded to recess to Executive Session for the purpose of discussing personnel matters of non-elected personnel and to reconvene in open session in the Vogel Room of the Memorial Union at 5:50 p.m. Motion passed unanimously. The Board recessed to Executive Session in the Vogel Room at 5:35 p.m.



At 5:50 p.m. the Board reconvened in open session in the Vogel Room of the Memorial Union. It was reported the Board had been in Executive Session since 5:35 p.m. for the purpose of discussing personnel matters of elected personnel and that no action had been taken.



It was moved and seconded to recess to Executive Session for the purpose of discussing personnel matters of non-elected personnel and to reconvene in open session at 6:10 p.m. in the Vogel Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session in the Vogel Room of the Memorial Union.



At 6:10 p.m. the Board reconvened in open session in the Vogel Room of the Memorial Union. It was announced the Board had been in Executive Session since 5:50 p.m. for the purpose of discussing personnel matters of non-elected personnel and that no action had been taken.



It was moved and seconded to approve a salary increase for President Farley to a new annual basic salary of $163,170. Motion passed unanimously.



It was moved and seconded to adjourn. Motion passed unanimously and the Board adjourned at 6:11 p.m.



_______________________

Kenneth P. Hackler

Secretary, Board of Regents


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