WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS A G E N D A ________________________________________________________ DATE: September 9, 1998 Memorial Union: BUSINESS MEETING: - 6:00 p.m. Kansas Room ________________________________________________________ I. Call to Order Chairperson Parks II. Roll Call Mr. Blair Mrs. Parks Mr. Craig Mr. Roth Mr. Dick Mrs. Wagnon Mr. Engel Dr. Ybarra Mr. Ferrell III. Approval of Minutes of July 22, 1998 meeting as circulated. IV. President's Report V. New Business A. Action Items: 1. Architect Selection for Living Learning Center Project 2. University Health Plan 3. Admissions Criteria * B. Consent Agenda: 1. Expenditures over $25,000 a. FY '99 Member SVC Assessment b. Un-interruptible Power Supply for Academic Computer Center c. Carpet and Base Replacement - Kuehne and West Hall 2. Personnel a. Leave of Absence Request - John C. Hunter b. Change in Title and Compensation for KTWU's Director of Development position c. Faculty Personnel 3. Depository Security Transactions 4. Public Fund Investments 5. Liquidated Claims Approval - July 1998 C. Information Items: 1. Program Reviews * Item(s) to be handed out at Business Meeting NOTICE President and Mrs. Farley have extended an invitation to members of the Washburn University Board of Regents and their spouse or guest for dinner at Topeka Country Club following the Board of Regents meeting at 6:00 p.m. September 9, 1998. Notice is being provided of this social gathering to ensure compliance with the Kansas Open Meetings Act. Agenda Item No. V. A. 1. Washburn University Board of Regents SUBJECT: Architect Selection for Living Learning Center Project DESCRIPTION: At its May, 1998 meeting the Board authorized the formation of a building committee and the search for qualified architectural firms to program, design, and oversee construction of the project. In July, the Board approved the interview and selection process that was used for architects selection. The University had contact with 38 architectural firms of which 15 submitted formal letters of application with accompanying information. Those 15 were screened by a sub-committee of the building committee and 6 were invited to interview. Interviews were conducted by the building committee on August 18-19. The committee has evaluated the interviews and rated the firms using Kansas AIA recommended rating systems. The committee unanimously recommended the firm of __________ to the President. A contract and fees will be negotiated with the recommended firm and contract terms will be reported to the Board. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley accepts the architect selection recommendation of the building committee and recommends that the Board approve the selection of ___________ as architect for the Living Learning Center project. __________________ __________________________ (date) Jerry B. Farley, President AGENDA ITEM V. A. 2. Washburn University Board of Regents SUBJECT: University Health Plan Renewal DESCRIPTION: The University's Health Programs plan year with Blue Cross Blue Shield of Kansas is from November 1 to November 1 each year. The University has received the new renewal rates to become effective November 1, 1998. Attachment 1 is a summary sheet and comparison of the proposed rates of the three plans; Attachment 2 shows the estimated costs for FY 1999; Attachment 3 is a summary of premium rates by Type Plan and the premium matrix for the University to pay part of the family premium. The good news is that all classes of premiums are going down (from 1.5% to 3.1%) except for the MER (over 65) categories which are increasing from 11.4% to 12.5%. The MER premiums are paid totally by the participants. The renewal rates are based upon continuation of the three previously approved health plans (I Shared Pay, II Comprehensive, and III Blue Select). Premium costs are based upon continuation of the University paying the single premium at the Plan II rate, and a portion of the family health premiums for those employees with annual salaries less than $41,000. FINANCIAL IMPLICATIONS: The estimated FY 1999 costs are $2,104,738 and the FY 1999 appropriations are $2,112,000. RECOMMENDATION: President Farley recommends Board of Regents approval to renew the University's Health Plans. ____________________ __________________________ (date) Jerry B. Farley, President Washburn University Review of Health Plan Premium Comparison 11-1-97 11-1-98 Difference % Rates Rates Plan I Shared Pay Single: Single Rates $260.02 $252.71 $ (7.31) (2.9) Employer (WU Pays) 242.88 236.60 (6.28) (2.7) Net Cost to Employee 17.14 16.11 $ (1.03) (6.4) Family: Family Rates $677.79 $656.93 $(20.86) (3.2) Employer (WU Pays) 242.88 236.60 (6.28) (2.7) Net Cost to Employee(1) $434.91 $420.33 $(14.58) (3.5) Plan II Comprehensive Single: Single Rates $242.88 $236.60 $ (6.28) (2.7) Employer (WU Pays) 242.88 236.60 (6.28) (2.7) Net Cost to Employee 0 0 0 Family: Family Rates $629.43 $611.13 $(18.30) (3.0) Employer (WU Pays) 242.88 236.60 (6.28) (2.7) Net Cost to Employee(1) $386.55 $374.53 $(12.02) (3.2) Plan III Blue Select Single: Single Rates $213.96 $210.73 $ (3.23) (1.5) Employer (WU Pays) 242.88 236.60 (6.28) (2.7) Net Cost to Employee(2) $(28.92) $(25.87) $(3.05) (1.2) Family: Family Rates $544.72 $534.08 $(10.64) (2.0) Employer (WU Pays) 242.88 236.60 (6.28) (2.7) Net Cost to Employee(1) $301.84 $297.48 $ (4.36) (1.5) (1) Family rates based upon annual salary of $41,000 or more, where total premium is paid by employee. (2) WU contributes the difference to the employee's Section 125 plan. Washburn University Estimated FY 1999 Health Premium Costs Based on 11-1-98 Rates Basic Data: BCBS reports 664 contracts of which 485 were single and 179 family These participants elected the following plans: Single % Family % Plan I 230 48 77 43 Plan II 103 21 15 8 Plan III 152 31 87 49 TOTALS 485 100 179 100 Effective 11-1-97 the University began paying a part of the family plan for employees making less than $41,000 II. Estimated Costs: Estimated costs July 1 through September 30 (3 months) October 1 through June 30 (9 months) Assume plan election will be approximately the same as in the past Assume cost estimates for family benefit will be similar to projections for FY 98 July through September (estimated) 664 x $242.88 x 3 $ 483,816 October through June (estimated) 664 x $236.60 x 9 1,413,922 July through September (estimated) 52,000 (Estimated cost of University family contribution for 3 months) October through June (estimated) 155,000 (Estimated cost of University family contribution for 9 months) Estimated total Costs FY 99 $2,104,738 FY 99 EBCF Budget: $2,112,000 Difference $ 7,262 Agenda Item No. V. A. 3. Washburn University Board of Regents SUBJECT: Admissions Criteria DESCRIPTION: Washburn, throughout its distinguished history, has had the highest standards of educational quality and service. In Kansas higher education, we are dedicated to our mission and have, achieved educational excellence. Our University has established high standards while maintaining a commitment to equal opportunity and diversity that are hallmarks of our history and part of our tradition from our humble beginnings. The criteria we establish to admit students, and the way that we advise and direct those admitted should ultimately promote student success. While standardized test scores and academic success in high school are not totally accurate predictors of student success, they are indicators of how we can best direct students. Other goals in establishing admission requirements include our commitment to financial efficiency. It is expensive to recruit students and it is more expensive to place students in the classroom when they do not have apparent potential to succeed. Further, it is a disservice to students to admit them and by doing so lead them, perhaps, to believe that they will be successful academically. Beyond the financial costs of an inappropriately admitted student is the personal cost to the student resulting from their likely failure in the classroom. The Kansas Legislature has mandated and the Kansas Board of Regents has adopted restrictive admission standards that become effective in 2001. Much of the impetus for this change comes from public demands to ensure that resources to higher education are used most effectively. Public demands for accountability have been translated into admission standards that target student inputs as a way of ensuring appropriate higher education efficiency and effectiveness. It is equally incumbent upon Washburn University to demonstrate effective use of resources. Washburn University must respond to the statewide changes in admission standards. We must address this changing environment. First, we will buttress our commitment to student success. Washburn University is, and always has been, devoted to helping students achieve. The changing environment calls upon us to redouble our efforts to secure student achievement and success. Second, these actions will allow us to maintain our high quality image in Kansas higher education. By doing so, we will fortify our marketing position and reinforce Washburn University as a high quality option for prospective students seeking a place to succeed. Admissions criteria are intended to provide some indication of potential academic success. No standard is a completely reliable predictor. Some students test better than their high school grade point average (GPA) might predict. The opposite is true of others. Some students for whom all the indicators predict success will fail. And, some students for who all the indicators predict failure will achieve greatness. Therefore, our criteria take into account a range of predictors of achievement. For the sake of simplicity we speak only about ACT scores and high school GPA because they are most commonly submitted to us. We also routinely convert scores from SAT and the ASSET test as well. Creating criteria is not the ultimate goal. Employing criteria to improve student success is how we benefit the students. These criteria become the basis by which we create prescriptive educational action plans for individual students who are determined to need additional advising. By intensifying the advising function we will improve student success. Our ultimate goal is to improve student success. More rigorous admissions criteria will benefit Washburn University and our students. We will judge that success by improved retention and higher graduation rates. These standards are focused on student success but also reflect our history, traditions and location in meeting a mission that is unique to Washburn University, especially our commitment to high quality education with equal opportunity. The admissions criteria adopted by Washburn University will contribute significantly to achieving the University's recruitment goals and creating the high achieving student body of the next century. FINANCIAL IMPLICATIONS: None. RECOMMENDATION: President Farley recommends approval of the Admissions Criteria agenda item as submitted. __________________ __________________________ (date) Jerry B. Farley, President ADMISSION REQUIREMENTS DEGREE CANDIDATES Students who are graduates of accredited high schools and wish to fulfill the requirements for a degree will be admitted as regular classified students. Admission classification will depend upon the student's academic credentials and admission test (ACT) scores. Priority Admission Criteria: Students meeting one of the following criteria will be granted priority admission status. A. High School GPA 3.50 on a 4.00 scale OR B. ACT Composite Score 24 OR C. ACT Composite Score 21, 22 or 23 and High School GPA 2.60 on 4.00 scale OR D. ACT Composite Score 18, 19 or 20 and High School GPA 2.90 on 4.00 scale OR E. ACT Composite Score 16 or 17 and High School GPA 3.20 on 4.00 scale Conditional Admission Criteria: Students not meeting one of the above standards will be granted conditional admission status. The goal of conditional admission is to provide a prescription for freshman success. This prescription may include for example: 1. Mandatory Multi-Session Per Semester Advising These three or four per semester sessions will include academic assessment, program and degree planning. 2. Restriction on Number of Semester Hours Students granted conditional admission will be limited to 12 semester hours during their first year. 3. Compulsory Enrollment in the IS 100 - Student Success, Freshman Seminar - Course. 4. Menu of Courses Available to Students on Conditional Admission (i.e.)  Specific list of General Education Courses  High risk course enrollment limited to SIP sections 5. Required participation in study skills, career planning, test taking and other seminars offered by CLASS. 6. Tutorials required as needed. Part-Time Students Students taking less than seven hours per semester are exempt from the above standards up to the point they have accumulated 18 hours of university credit. ACT or ASSET Score Prospective students who are more than four years out of high school and who do not have an ACT score may use the ASSET test. This test is administered by the University's Testing Center. Transfer Students The Admission criteria apply to transfer students with less than 24 hours of college work. Transfer students with 24 or more hours of college work must meet the existing university standard for academic good standing. Home School Students The completion of the ACT test and receipt of the scores by the University is required for admission. An official transcript is also required and will be evaluated on an individual basis by the Director of Admissions for course content and completion. Priority Admission for Home School Students: Criteria: A. ACT Composite Score 24 OR B. ACT Composite Score 21, 22 or 23 and GED Score 50 Conditional Admission Criteria: ACT Composite Score 20 and GED Score 45 NOT Admitted: ACT Composite Score < 24 and GED < 45. Graduates of nonaccredited high schools will be evaluated on an individual basis. GED Students: Students who are not graduates of a high school may qualify for admission by taking the GED. The University requires receipt of official GED transcript and official ACT report of scores. Priority Admission for GED Students Criteria: A. ACT Composite Score 24 and GED Score 45 OR B. ACT Composite Score 21, 22 or 23 and GED Score 50 Conditional Admission Criteria: A. ACT Composite Score 20 and GED Score 45 NOT Admitted: GED Score < 45 Agenda Item No. V. B. 1. a. Washburn University Board of Regents SUBJECT: FY'99 Member SVC Assessment DESCRIPTION: Member Service Assessment includes: Support of the National Program Service Program Administration and Scheduling support $16,465.00 Promotion/Press/Advertising/Graphics Support 19,723.00 Program Contracts/Rights Support 4,561.00 Audience Research/Program Data Analysis 6,174.00 Interconnection 31,185.00 Engineering Development and DTV Planning Office 5,699.00 Station Relations Office 1,019.00 Development 8,745.00 Learning Ventures 3,609.00 Offset by net income from revenue generating activities (12,198.00) TOTAL MEMBER SERVICE ASSESSMENT $84,981.00 Less 2 percent discount by paying by September 30 $83,231.38 FINANCIAL IMPLICATIONS: This is a budgeted expense in 1999 Budget Account #40025 RECOMMENDATION: Board approval. _________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 1. b. Washburn University Board of Regents SUBJECT: Uninterruptible Power Supply for Academic Computer Center DESCRIPTION: Purchase of one Uninterruptible Power Supply (U.P.S.) to serve the RS 6000 and NT Servers in the Academic Computer Center. The U.P.S. is a backup battery power supply, which allows the computers in the Academic Computer Center to be shut down in a systematic manner without loss of data in case there is a power outage. Requests for bids were sent to three suppliers, with all three responding as follows: Innovative Technology Solutions $34,656.00 Overland Park, Kansas Engineered Designed Facilities, Inc. $41,718.00 Maryland Heights, Missouri Best Power $38,833.00 Necedah, Wisconsin The bid which best meets the needs of the Academic Computer Center is the low bid from Innovative Technology Solutions. FINANCIAL IMPLICATIONS: Funds are budgeted for this purchase in the Building and Construction Fund account 03-00302. The bid price is $34,656.00 Delivery costs are expected to be between $1,200.00 and $1,500.00 Installation costs are expected to not exceed $2,900.00. The total cost will be within the approved budget of $45,000.00. RECOMMENDATION: President Farley recommends the Board of Regents approve the low responsive bid from Innovative Technology Solutions for $34,656.00. _______________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 1. c. Washburn University Board of Regents SUBJECT: Carpet and Base Replacement Kuehne and West Hall DESCRIPTION: Bids were received on July 29, 1998 to replace carpet and base in Kuehne and West Hall. This project was included as part of the FY 98-99 Maintenance Improvement Budget for the dormitories. The existing carpet is old, loose, stained, and worn out in many areas and needs to be replaced. Invitations to bid were sent to five firms of which the following responses were received: Dupont Flooring System $32,500 Lenexa, Kansas Carpet One $33,138 Topeka, Kansas Zack Taylor Contracting, Inc. $55,994 Topeka, Kansas FINANCIAL IMPLICATIONS: Expenditure of $32,500 from account number 03-00630, Residence Hall Building Construction Fund. RECOMMENDATION: President Farley recommends Board of Regent approval of the low responsive bid from Dupont Flooring System for $32,500 to replace carpet and base in Kuehne and West Hall. __________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 2. a. Washburn University Board of Regents SUBJECT: Leave of Absence Request - John C. Hunter DESCRIPTION: John Hunter is requesting a leave of absence from his current position for the 1998-99 academic year so that he can accept the position of Development Director, Major Gifts with the Washburn Endowment Association. The requested leave would begin as of August 17, 1998, commencing with the starting date of the new appointment. FINANCIAL IMPLICATIONS: John Hunter's budget line #12600-02-2 contains sufficient funds necessary to hire a one-year visiting Assistant Professor. RECOMMENDATION: President Farley recommends that the Board approve the above leave of absence for John C. Hunter. __________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 2. b. Washburn University Board of Regents SUBJECT: Change in Title and Compensation for KTWU's Director of Development Position DESCRIPTION: An ongoing review of the KTWU Director of Development position shows that the current description of the position does not reflect the comprehensive work associated with the directorship, nor is the compensation level commensurate with the responsibilities of the position. To better align work expectations and compensation, it is requested the new title Director of Development and Educational Services be approved with an annual salary for FY 1999 at $52,000 (prorated). These changes are recommended by Dale N. Anderson, current KTWU General Manager and Eugene Williams, KTWU's General Manager elect. A description of the Director of Development and Educational Services position is attached. FINANCIAL IMPLICATIONS: The increased funding for this position is available in the KTWU FY 99 Budget Account 40000. RECOMMENDATION: Approved: ___________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 2. c. Washburn University Board of Regents SUBJECT: Faculty Personnel DESCRIPTION: Hire the following people in the School of Nursing: Lenora Edwards as P.T. Clinical Instructor, FTE .56 Mary Ellen Sable as P.T. Clinical Instructor, FTE .37 Marilyn Masterson as Clinical Instructor, FTE .37 Hire Ron D. Zastrow as a part-time(FTE .56) instructor in the Theater Department. Increase salary of Gary Bayens, Criminal Justice Department, $1200 for completion of PhD, effective on his '98-'99 academic contract. FINANCIAL IMPLICATIONS: Add $5,640 from line #33000-05-2(Tracy) to Edwards budget line #33000-18-2 for an annual salary of $18,000. Add $2,520 from line #33000-05-2(Tracy) and $1,308 from line #33000-16-2 to Sable's budget line #33000-51-2 or an annual salary of $10,080. Create new budget line #33000-53-2 for Masterson, take $12,120 from line #33000-05-2 (Tracy) for an annual salary of $12,120. Create new budget line #12600-04-2 for Zastrow, take $18,000 from line #12600-02-2 (Weiner) for an annual salary of $18,000. Add $1200 from line #29500-21-0(Dean's Other Salaries) to Bayens' budget line #16500-05-2 for an annual salary of $38,400. RECOMMENDATION: President Farley recommends that the Board approve the above faculty personnel changes. __________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 3. Washburn University Board of Regents SUBJECT: Depository Security Transactions DESCRIPTION: Following is a list of the depository security transactions that have occurred. With Kaw Valley State Bank Released 7-16-98 313392TT9 FHLB Bonds Maturity Date 1-24-11 $500,000 Added 7-16-98 3133M3YT6 6.27 FHLB 99-03 TP Maturity Date 3-26-03 $500,000 With Mercantile Bank Released 7-14-98 484657NHO Kansas City, KS 6.40% Maturity 9-1-98 $275,000 Released 7-14-98 582608AJ4 McPherson County, KS Maturity 8-1-98 $100,000 Released 7-14-98 183373AG4 Clay County, KS USD#379 B/Q Maturity 10-1-98 $ 90,000 FINANCIAL IMPLICATIONS: The Treasurer believes the University deposits are properly secured. See note on 9-15-82 agenda item VI.J. RECOMMENDATION: President Farley recommends approval by the Board of Regents of the Treasurer's Report that the University funds are properly secured. _________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 4. Washburn University Board of Regents SUBJECT: Public Fund Investments DESCRIPTION: The Treasurer reports the following public fund investments: Amount Investmen t Period Publi c Fund Rates T-Bill Rate Successful Bidder Rate $1,500,0 00 68 days 5.2 3% --- UMB Bank 5.21% $700,000 147 days 5.4 0% --- UMB Bank 5.23% $1,300,0 00 329 days 5.3 4% --- Mercantil e 5.31% $400,000 301 days 5.3 4% --- UMB Bank 5.28% $2,500,0 00 204 days 5.4 6% 5.03% Kaw Valley 5.60% $1,200,0 00 134 days 5.4 0% 4.98% UMB Bank 5.22% $700,000 237 days 5.46 % 5.03% Kaw Valley 5.60% Bids for investment of the University's public funds are solicited from area financial institutions in accordance with University policy and in conformance with State law regarding public fund investment (K.S.A. 9-1401 et. seq.) FINANCIAL IMPLICATIONS: This investment will generate the following interest income at maturity: General Fund $119,348.14 Agency $ 15,651.04 Building Construction $ 7,821.53 Debt Retirement $ 17,416.76 Employee Benefit $ 76,965.86 Total $237,203.33 RECOMMENDATION: President Farley recommends approval by the Board of Regents of the Public Fund Investments reported in the description above. ________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 5. Washburn University Board of Regents SUBJECT: Liquidated Claims Approval July 1998 DESCRIPTION: Attached is the list of claims processed for the month of July, 1998 by fund. Following is a summary of all claims by fund. The payroll claims will be presented to the Board of Regents for review at the September 9, 1998 meeting through the Chairperson. To the best of my information and belief, I certify that the liquidated claims submitted in this transmittal are in compliance with all applicable laws and University policies. ________________________________ JOHN A. MOORE, JR. Date Fund # Fund Name Total Claims 1. General Fund ($2,350,000 in public fund investments via wire transfer)* $ 1,800,201.08 2. Debt Retirement & Construction Fund ($550,000 in public fund investments via wire transfer)* 58,935.00 3. Building and Construction Fund 220,073.25 4. Endowment Fund -0- 5. Student Loan Fund 12,338.00 6. Employee Benefit Contribution Fund ($2,300,000 in public fund investments via wire transfer)* -0- 7. Liability Expense Fund 7,596.62 8. Restricted and Agency Fund 107,180.32 9. Plant Fund -0- 10 . Development Fund -0- 13 . Government and Research Fund 77,468.26 Sub-Total 2,283,792.53 Payroll 1,582,605.52 Payroll Withholding ACH Transactions 121,749.88 *Wire Transfers (Investments) 5,200,000.00 **Wire Transfers (Bond Payment to State) -0- Total $9,188,147.93 _________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. C. 1. Washburn University Board of Regents SUBJECT: Program Reviews DESCRIPTION: The attached Program Review Committee Reports have been reviewed by the appropriate Vice President and the President. Recall that the purpose of the Program Review is to review each department, in detail, and identify the areas where they have strengths, identify the areas where they need improvements and identify the areas where they need to make changes. It is not intended to be a means to reallocate resources and it is most effective when departments are candid in their assessments and not threatened by punitive measures. This is the beginning of the second full cycle of the program reviews. It is clear that some of the areas have great programs, are committed to the review in a positive way, and are suggesting approaches which will continue to enhance the performance of the department. Clearly some of the departments are not as strong and, while they have identified strengths and changes for the future, will need to receive more attention from senior administration to make sure they are structured so that progress can be made. FINANCIAL IMPLICATIONS: NA - at this time RECOMMENDATIONS: For Board information only ___________________ __________________________ (date) Jerry B. Farley, President