WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES September 9, 1998 __________________________________________________________ I. Call to Order Chairperson Parks called the meeting to order at 6:05 p.m. in the Kansas Room of the Memorial Union. II. Roll Call Present were: Mr. Blair, Mr. Craig, Mr. Dick, Mr. Engel, Mr. Ferrell, Mrs. Parks, Mr. Roth and Dr. Ybarra. III. Approval of Minutes of July 22, 1998 meeting as circulated It was moved and seconded to approve the Minutes of the July 22, 1998 meeting as circulated. Motion passed unanimously. IV. President's Report President Farley reported that, beginning seven or eight months ago when the University learned that Dr. Dale Anderson would be retiring, a national search was begun culminating in the hiring of a new general manager for KTWU- TV. He then asked Vice President for Academic Affairs Dr. Sheley to make the introduction. Dr. Sheley introduced Dr. Eugene Williams, noting that he is a graduate of the University of Alabama in broadcast with an MBA; that he had served as weekend anchor at a Mobile commercial station and as station manager of the Mobile, Alabama public station; and, comes to Washburn after serving as station manager for the public television licensed to the City Colleges of Chicago. Mr. Williams was welcomed by a warm round of applause. President Farley reported that a number of faculty and staff of the University volunteered a couple of weeks ago, in mid- August, to assist students and their parents during moving day. He reported that he thought it was appreciated and received positively. He also reported that the College of Arts and Sciences is co-sponsoring, on October 9 and 10, a program entitled "Women in Community Life." He said that Mayor Wagnon is one of the featured speakers for the event and it will be held in the Memorial Union. He said tomorrow, September 10, the first of the Wake Up With Washburn series will be held in the Bradbury Thompson Center. He said the speaker for the inaugural event for 1998-99 will be First Lady Linda Graves. He said Mrs. Graves is a very popular speaker and it should be a very good program. He said the University has had a good line of speakers in past years and expects that all the speakers this year will be well received. President Farley announced that this year's Oscar S. Stauffer Executive in Residence will be Greg Brenneman, who is presently the chief executive officer of Continental Airlines and a Washburn alumnus. He said the Executive in Residence Program is managed by WEA. President Farley noted that the University's Athletics Department recently sponsored its annual pig roast. He said there were about 500 attendees, including 100+ student athletes. He said a lot of work went into the annual event by members of the Ichabod Club and recognized the president of the Ichabod Club who was present at the meeting, Kathy Maag. He noted that three pigs surrendered their lives for the evening. President Farley said the University had a convocation on September 3, noting that it was an opportunity to speak with a broad base of the campus kicking off the 1998-99 academic year. He said in past years the President had addressed the general faculty, updating them on the statuts of the University. This year's program was expanded to include all members of the faculty and staff and was also used as an opportunity to begin the annual fund raising campaign. Mayor Wagnon arrived at 6:17 p.m. Special Assistant to the President, Tom Ellis, interjected then President Farley was involved in the fund raising more than he had let on and showed the Blues Brothers fund raising tape featuring President Farley and Associate Vice President for Academic Affairs, Dr. Ron Wasserstein. Dr. Farley said that at a meeting last spring he informed the members of the Board of Regents about honorary degrees approved some ten years ago when the recipients were a husband and wife combination. The wife was able to attend while her husband was unable to attend. He said that person is now the president of Korea. He said that the University's administration tried to arrange an opportunity to present the honorary degree to President Kim when he was in Washington, D. C. last spring but it was not something they were able to arrange as President Kim was only in the United States for about a day and a half. He said there will be a small delegation traveling to Japan and Korea including the President, Regent Parks and Mayor Wagnon. He said they will be visiting not only President Kim but also the retired chairperson of LG Industries, the third largest conglomerate in Korea, Cha Too Koo, who is an alum of the University. He said they will also be visiting Fukuoka, Japan where we have an exchange program with the University of Fukuoka. Mrs. Parks thanked Mr. Williams for coming to the meeting and welcomed him to the University. She commended Kathy Maag for her hard work and the Ichabod Club for the pig roast and also for coming to tonight's meeting, and welcomed formally to the meeting of the Board of Regents new Regent Ben Blair. V. New Business A. Action Items 1. Architect Selection for Living Learning Center Project Mr. Ellis reported that the building committee met for hours and hours and included interviews with several prospective architectural firms. He said assisting him in the building committee were Leonard Eudaley, Art Johnson and Meredith Kidd and thanked them publicly. He said the building committee unanimously recommends the firm of Michael Treanor & Associates, a Kansas City architectural firm with offices in Lawrence and in Topeka. He said the committee was impressed by the depth of experience of that firm with doing work in student living facilities. He said Treanor & Associates is associated with Little & Associates which has been involved in designing approximately 10,500 student living units, noting that one of the principals of Treanor & Associates is involved in renovation projects of Strong Hall and Templin Hall at the University of Kansas. Another one of the principals, according to Mr. Ellis, was involved as a principal architect on the KTWU-TV building project on the University's campus. Regent Engel reported that he sat through all the interviews with the prospective architectural firms and concurs with the building committee's recommendations. He said he doesn't believe that the architect will come back with a six story single building for 400 students, but will instead be engaged in a very creative approach. He said that he believes that the housing program statement still needs some more work on it. Dr. Farley added the committee not only interviewed the prospective architects for the project but also put together a complete document identifying the needs for the University and the area of student life. He said we are keenly interested in invigorating student life on the University's campus. He said the proposed construction will be a "powerful, positive addition to the campus and would be in harmony with other facilities." He said the facility should help integrate students onto our campus and will be done in such a manner as it "does not detract from any other facility." It was moved and seconded to authorize the administration to begin negotiations with the Michael Treanor firm to provide architectural services for the proposed Student Living Learning Center. Motion passed unanimously. 2. University Health Plan It was moved and seconded to review the University's health plans with Blue Cross Blue Shield of Kansas as recommended by the President. Motion passed unanimously. Regent Dick said he applauds the efforts of the administration in negotiations that it has conducted with Blue Cross Blue Shield of Kansas resulting in what appear to be favorable rates for the University. He said he would hope that we would also consider a wellness type program in the future. President Farley said he very much supports that concept. 3. Admissions Criteria Regent Parks said the item had been discussed previously at the Board of Regents Retreat in August and at a previous meeting last spring. She said she would like to delay action on the item until the October meeting of the Board in order for the Board to give it some further consideration. She said she is appointing an ad hoc committee, comprised of Regent Blair and Regent Engel, to address any other concerns including the impact such criteria would have on enrollment, how it fits with the University's mission and with our marketing plans. She said the Board will have a final vote on the item at the October meeting. B. Consent Agenda It was moved and seconded to approve items V.B.1., 2.b. & c., 3., 4. and 5. Motion passed unanimously. As approved by the Board of Regents: 1. Expenditures over $25,000 a. FY '99 Member SVC Assessment Annual member service assessment for KTWU-TV in the amount of $83,231.38; b. Uninterruptible Power Supply for Academic Computer Center Purchase of one Uninterruptible Power Supply (U.P.S.) To serve the RS6000 and NT Servers in the Academic Computer Center from Innovative Technology Solutions of Overland Park, Kansas in the amount of $34,656.00, with delivery costs expected by be between $1,200-$1,500 and installation costs not to exceed $2,900, for a total cost within the approved budget of $45,000.00; c. Carpet and Base Replacement - Kuehne and West Halls Purchase of replacement carpet and base for Kuehne and West Halls from Dupont Flooring System of Lenexa, Kansas in the amount of $32,500.00; 2. Personnel b. Change in Title & Compensation for KTWU's Director of Development position Change in title for KTWU's Director of Development to Director of Development and Educational Services with an annual basic salary for FY 1999 of $52,000 (prorated); c. Faculty Personnel Hiring of new faculty in the School of Nursing as follows: Leonora Edwards as P.T. Clinical Instructor at FTE .56 at an annual basic salary of $18,00,; Mary Ellen Sable as P.T. Clinical Instructor at FTE .37 at an annual basic salary of $10,080, and Marilyn Masterson as Clinical Instructor at FTE .37 at an annual basic salary of $12,120; hiring of Ron D. Zastrow as part-time (FTE .56) instructor in the Theater Department at an annual basic salary of $18,000; and, increase the annual basic salary of Gary Bayens in the Criminal Justice Department per completion of Ph.D. to $38,400. 3. Depository Security Transactions, 4. Public Fund Investments, and 5. Liquidated Claims Approval - July, 1998 It was moved and seconded to approve V.B.2.a. Leave of Absence Request - John C. Hunter. Motion passed with Mr. Engel abstaining. C. Information Items 1. Program Reviews President Farley announced that the University has completed year one of the five year program review process. He said this is the second cycle of the five year program review process. Those programs, both academic and administrative, who are reviewed this year were last reviewed during the first year of the last five year cycle. Executive Director of Institutional Planning, Dr. Shel Cohen, noted that there are several programs with identified needs for improvement or changes. He said the administration would be reporting efforts of those departments at a meeting in the fall of 1999. He said the administration conducts interviews with the department chairs and directors of those programs towards the end of the current academic year to identify progress being made. Regent Ybarra inquired what effect the recent North Central Accreditation review would have on the program review. Dr. Farley said that the North Central Accreditation review is University wide and not isolated on departments. He said that overall the report of the North Central Association is very positive and that the North Central Association has extended its accreditation of the University for ten years. He did note, however, there are two areas identified for improvement. One is the evaluation of student success, which is a concern not only for North Central Association but all regional accrediting associations and all institutions and the second is needed improvements in Mabee Library. It was moved and seconded to recess to Executive Session to discuss a personnel matter and to reconvene in the Kansas Room of the Memorial Union at 7:10 p.m. Motion passed unanimously. The Board recessed to Executive Session in the Cottonwood Room of the Memorial Union at 7:00 p.m. At 7:08 p.m. the Board reconvened in open session in the Kansas Room of the Memorial Union. It was moved and seconded to affirm the discrimination hearing panel of decision regarding the grievance of Mr. Tom Esser. Motion passed. It was moved and seconded to adjourn. Motion passed. The meeting adjourned at 7:10 p.m. __________________________ Kenneth P. Hackler Secretary, Board of Regents