WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES September 11, 1996 _______________________________________________________________________ I. Chairperson Roth called the meeting to order at 7:05 p.m. in the Kansas Room of the Memorial Union. II. Present were: Mr. Dick, Mr. Ferrell, Mr. Felker, Mrs. Parks, Mrs. Porter, Dr. Robinson and Mr. Roth. III. It was moved and seconded to approve the minutes of July 24, 1996 and August 21-22, 1996 as circulated. Motion passed unanimously. IV. New Business * C.Campus Beautification President Thompson introduced Dr. Paul Boatwright who is the chairperson of an ad hoc campus beautification committee formed last July. Dr. Boatwright said when the committee began its work in July of 1995 it was "on a bus trip that had no itinerary, compass, map or any money." He said the vision was to develop a sculpture walk around the campus as a whole, including the acquisition of some permanent works. He said, however, that the committee would not itself be able to raise the $30,000-$40,000-$50,000 necessary for one piece of work. He said that in light of that, the committee developed a competition to feature works of sculptors across the nation and elsewhere. He said for this academic year there were 60 pieces entered in the competition with inquiries from France and Belgium. Nine pieces will be installed this year. Opening ceremonies for the sculpture will be held during homecoming weekend. Dr. Boatwright said he believed, as did the committee, that a master landscaping plan for the University is essential. He said that the committee really is restricted in terms of finances and cannot do that itself. He said that they went to Kansas State University where they obtained a bid which, including indirect costs, totals approximately $21,000 and another proposal from Landplan engineering in Lawrence, Kansas. He said the committee's chief concern is that the University have a master plan to which we can all refer so that things do not occur "willy nilly" and to provide very strong guidelines. There was a good deal of discussion about the requirements of a master landscaping plan. It was the consensus of the Board that the institution should seek to have a master landscaping plan; however, when developing a proposal for a firm to develop a master landscaping plan, there needs to be some parameters set with respect to capital costs and maintenance costs. The item was presented for information only at this meeting. * Item taken out of order with the consent of the Board at the meeting. It was moved and seconded to adjourn to Executive Session for the purpose of discussing matters relating to employer-employee negotiations for a period not to exceed 20 minutes and to reconvene in open session at 7:50 p.m. in the Kansas Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session in the Cottonwood Room of the Memorial Union at 7:30 p.m. At 7:50 p.m. the Board reconvened in open session. It was moved and seconded to recess to Executive Session for a period not to exceed 20 minutes for the purpose of discussing matters relating to employer-employee negotiations and to reconvene in open session at the conclusion thereof in the Kansas Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session in the Cottonwood Room of the Memorial Union. At 8:10 p.m. the Board reconvened in open session in the Kansas Room. It was moved and seconded to recess to Executive Session for a period not to exceed 5 minutes for the purpose of continuing discussion of matters relating to employer-employee negotiations. Motion passed unanimously. At 8:15 p.m. the Board reconvened in open session in the Kansas Room of the Memorial Union. Chairperson Roth announced that the Board had been in Executive Session for the purpose of discussing matters relating to employer-employee negotiations and that no action had been taken. A. University's Health and Dental Plan Renewals Vice President Mosiman made a presentation concerning the administration's and faculty personnel committee's recommendation with respect to the renewal of the University's health and dental insurance coverage. It was moved and seconded to approve the Faculty Personnel Committee recommendations numbered 1), 2), and 4) and that the ad hoc committee comprised of Mrs. Parks and Mayor Felker work with various entities on the campus such as the University's Budget Committee, Faculty Personnel Committee and others, to develop a long range plan with respect to health care coverage at the University including the possibility of University contributions toward employee plus dependent coverage and/or separate funding/account for the health care plan itself. Motion passed unanimously. As approved by the Board of Regents, the University will renew "the current health care plan with Blue Cross/Blue Shield; add the Drug Card rider to the Blue Select Plan; and, change the Dental Plan to Blue Cross/Blue Shield" from Mutual of Omaha. B. Request for Proposal to Design, Construct and Manage Student Housing for Washburn University of Topeka Vice President Sheley made a presentation of the proposed request for proposals for the addition of housing located on the University's campus. Dr. Sheley indicated that the work on the RFP had been done by a committee comprised of Dr. Langdon, Mr. Kidd, W.S.A. president Danielle King, staff architect Leonard Eudaley, Mr. Dickes and himself. Vice President Sheley said he's already had two firms express an interest in receiving the RFP and that there will be efforts to make other prospective developers aware of the RFP including putting it into the Dodge publication. It was moved and seconded to authorize the release of the RFP with amendments striking the last two paragraphs of Section 4.3 and revision to be made to Section 5 and/or Section 6 to make clear that prospective proposers have the ability to pick and choose which phase(s) it may wish to propose as well as the scope of the project within each phase. Motion passed unanimously. D. Policies 1. Proposed Changes to the University's Educational Assistance Program Policies/Procedures It was moved and seconded to approve the proposed amendments to the University's Employee Educational Assistance Program. Motion passed unanimously. E. Expenditures over $25,000 1.General Assessment Services (KTWU) It was moved and seconded to approve payment of the General Assessment Service fee to PBS in the amount of $77,692.23. Motion passed unanimously. F. Personnel 1.Faculty Personnel - R. Smith It was moved and seconded to approve the appointment of Russell Smith as Director of Graduate Programs for the School of Business; transferring $34,140 from position line #32000-20-2 to #32000-02-2 for a total annual salary of $64,560. Motion passed unanimously. 2.Faculty Personnel - Position Upgrade It was moved and seconded to upgrade position #41000-05-1 to Reference Coordinator/Government Documents and Electronic Services Librarian at an annual basic salary of $35,040. Motion passed unanimously. G. Financial Reports 1.Financial Information - WEA It was moved and seconded to receive the report from the Washburn Endowment Assn. titled Endowment Fund market Value and Share Value Determination for the period ended 06/30/96. Motion passed unanimously. 2.-4. It was moved and seconded to approve the Public Fund Investment, Depository Security Transactions and Liquidated Claims Approval as set forth in agenda items IV.G.2.-4. Motion passed unanimously. Chairperson Roth presented a proposed "Board's Charge to the Search Committee." It was moved and sseconded to approve the charge. Motion passed unanimously. The charge is attached. It was moved and seconded to recess to Executive Session for a period not to exceed 20 minutes for the purpose of continuing discussion of matters relating to employer-employee negotiations and to reconvene in open public session at the conclusion thereof in the Kansas Room of the Memorial Union. Motion passed unanimously. At 9:25 p.m. the Board recessed to Executive Session in the Kansas Room of the Memorial Union. At 9:42 p.m. the Board reconvened in open public session in the Kansas Room of the Memorial Union. Chairperson Roth reported that the Board had met in Executive Session for the purpose of discussing employer-employee negotiations and that no action had been taken. It was moved and seconded to adjourn. Motion passed. The meeting adjourned at 9:42 p.m. ______________________ Kenneth P. Hackler Secretary, Board of Regents Board's Charge to the Search Committee As the Presidential Search Committee, you are charged with recommending to the Board, not later than December 31, 1996, an unranked list of three to five persons who, in the Committee's judgment, are well qualified to lead Washburn University as its next president. The Search Committee is to base its recommendations upon the Presidential specifications and characteristics approved by the Board of Regents, as well as upon the University's established policies with respect to equal opportunity. The Presidential Search Committee, with the assistance of the Board's executive search consultant, is expected to perform the following activities in discharging its duties. Actively solicit nominations and applications from a diverse group of well-qualified persons, including women and minorities; Oversee the receipt of and responses to applications and nominations from all sources; Screen applications using the presidential specifications and characteristics as the basis for choice; Select and interview semifinalist candidates; Assist in checking references of semifinalists; Assist in arranging campus visits for finalist candidates and guests; Report to the Board a summary of campus and community reactions to finalist candidates; Ensure that appropriate information about the University and the presidency is provided to candidates at each stage of the screening process; and, Ensure that confidentiality is strictly observed with respect to applicants and to the Committee's internal deliberations. The Board of Regents extends its gratitude to the members of the Presidential Search Committee for accepting these responsibilities. Please know you have our best wishes as the future of the University rests with the Committee.