I. Call to Order
Chairperson Engel called the meeting of the Board of Regents to order at 6:00 p.m. in the Robinson Courtroom of the Washburn University School of Law.
II. Roll Call
Present were: Mr. Blair, Mr. Dick, Mr. Engel, Mrs. Lee and Mr. Roth.
III. Approval of Minutes of July 24, 2002 meeting as mailed
It was moved and seconded to approve the Minutes of the July 24, 2002 meeting as mailed. Motion passed unanimously.
IV. Officer Reports
A. Chair's Report
Board Chair Engel reported he, along with Executive Director of University Relations David Monical, attended the Kansas Board of Regents Retreat held at Flint Oak Lodge and that he and Mr. Monical were the only non-Kansas Board of Regent member or staff member in attendance. He said after having spent the day and a half attending the retreat, he now has a better understanding of the challenges the Kansas Board faces. By way of example, he said it has massive budget cuts and it, frankly, doesn't know what to do. He said the tuition increases imposed by the Kansas Board for the six state educational institutions will not be used for meeting shortfalls in the universities' budgets, but for other one-time types of expenditures. He said the Kansas Board of Regents has three new members and is in the process of recruiting a new chief executive officer.
Chair Engel added that a week after the Kansas Board of Regents Retreat he had the opportunity to have a breakfast meeting with the new chair of that board, Jack Wempe, and as a result he anticipates we will be getting together as boards more than before.
He said in the search process for the new chief executive officer of the Kansas Board of Regents they are now down to four candidates and there will be a committee of six individuals who will be involved in the interview of the finalists which will include representatives from the community colleges and from Washburn University. He said this is a positive step in the right direction. He said he has asked Vice Chair Tim Etzel and President Jerry Farley to serve as the representatives to this committee and requested the Board ratify those appointments. It was moved and seconded to ratify the appointment of Tim Etzel and Jerry Farley to serve on the Kansas Board of Regents interview committee for the CEO recruitment.
Chairman Engel said one of the outcomes of the breakfast meeting with KBoR Chair Wempe is that there needs to be more social events involving the two boards and, as a consequence, the members of the Kansas Board of Regents have been invited to the Washburn campus next Tuesday, September 17, 2002 for a brief tour of the campus beginning at 4:30 p.m. to be followed by cocktails and dinner with members of the Washburn Board of Regents. He said the dinner would involve only the members of the respective boards plus the interim president of the Kansas Board of Regents and President Jerry Farley.
Chairman Engel also reported the Kansas Board of Regents is in the process of reorganizing how it does its work and will now devote the first day of each of its monthly meetings to coordination issues and representatives of the various coordinated institutions are being asked to sit at the table at the meetings. He said he has been asked, as have a representative from the community college presidents, from the Council of Presidents, from the student advisory council and from the technical schools.
Finally, Mr. Engel reported he is pleased to note that Regent Ben Blair has been reappointed for an additional four year term as a member of the Washburn Board of Regents by Governor Graves.
B. Committee Report(s)
The chair of the Presidential Evaluation Committee, Regent Lee, indicated the committee is now being expanded to a Committee of the Whole and will meet prior to the business meeting at the October meeting.
Regent Engel reported there would be no report from the Finance Committee as it has not met since the last meeting of the Board of Regents. He said it will be meeting before the next meeting as the budget for salary distribution will be approved at the next Board meeting.
C. President's Report
President Farley said he is "very proud" to be able to report the latest college ratings from the U. S. News and World Report showed Washburn University still in seventh position, as it was last year. He said the enrollment numbers are looking very good, still up over what had been announced by administration earlier, so he expects our enrollment numbers to be very positive.
He also noted on Wednesday, September 11, there were two observances of the World Trade Center disaster held on the University's campus. There was an event early in the morning at 8:50 a.m. at the Kuehne Bell Tower which was attended by approximately 500-600 persons and then there was also a candlelight service in the evening with about 250 persons in attendance.
In response to a query concerning on-campus housing, Dr. Farley indicated the housing office is now accommodating, to the extent possible, persons who have requested a private room, noting not all those requests would be fulfilled and the occupancy rate for housing is 92% or 93%. With respect to Phase II housing, he reported the administration will be looking again at data and developing a rationale for such housing. He noted also it has been some four years since the institution last looked at data on housing in and around the University area in Topeka and that analysis would need to be done. He noted the previous iteration of Phase II housing was transitional housing for sophomores, juniors and some seniors, and that plans had been drawn with those materials still being good for looking at financing models. He said there appear to be two options to be evaluated. Those would be either to be built by the institution itself or privatized housing by a third party. He said the administration will be working on this and will be providing information to the Finance Committee.
D. Treasurer's Report
Vice President for Administration and Treasurer, Wanda Hill, made the presentation of the agenda items IV.D.1. through 3. It was moved and seconded to approve 1. Depository Security Transactions, 2. Liquidated Claims Approval - July 2002, and 3. Liquidated Claims Approval - August 2002 as set forth in agenda items D.1. through 3. Motion passed unanimously.
Thereafter, Vice President Hill made a report on the General Fund Operating Results for the fiscal year ending June 30, 2002. She circulated some tables showing the numeric values of the various revenues and expenditure as well as charts comparing the previous fiscal year revenues and expenditures with the fiscal year just ending. It was moved and seconded to accept the General Fund Operating Results report for fiscal year 2001-2002. Motion passed unanimously.
V. New Business
It was moved and seconded to approve those items on the Consent Agenda as A.1. through 4. and 6.a. through d. Motion passed unanimously.
As approved by action of the Board:
A. Consent Agenda
1. KTWU Tower Lease
Board authorizes the administration to enter into a tower lease agreement with Commerce Bank & Trust for a five year term at a monthly rental rate of $500;
2. Report of Purchases between $25,001 and $50,000
purchase of Cisco Systems Hardware from Avnet Computer Marketing in the amount of $25,519; a Spectrometer for the Chemistry Dept. from Varian, Inc. in the amount of $37,495; renovation of Bennett Hall Rooms 101 and 106 by Kruger International in the amount of $28,594; and, renewal of Basic Sports Accident Insurance policy through Nationside Insurance by Flynn & Associates in the amount of $49,950;
3. Weight Lifting Equipment for Athletic Department
purchase of weight lifting equipment from Advanced Exercise Equipment in the amount of $75,106.85;
4. Network Switches and Wireless Network Expansion
award of contract to IBM in the amount of $126,047.53 for purchase of network switches and wireless network expansion equipment;
a. Personnel Action - Administrative Staff
reallocation of duties and responsibilities of Coordinators within the Center for Learning and Student Success (CLASS) to allow for title changes to Co-Director, CLASS as follows: Don Vest at an annual salary of $62,604, James Gourley at an annual salary of $55,704, and Martha McCoy at an annual salary of $$52,944;
b. Proposed new full time administrative position, School of Law
approval of new position of Assistant Director of Alumni Affairs and Events, with a salary range of $32,000-$35,000;
c. Faculty Personnel - Manske
unpaid military leave of absence for Fall 2002 semester (August 1 through December 31, 2002) for Michael Manske, with possibility of an extension of up to one year;
d. Faculty Personnel
hiring of: Becky Dodge on full-time, 12-month renewable contract as Clinical Coordinator of Radiation Therapy and Lecturer in Allied Health Dept. effective August 1, 2002 at an annual salary of $48,000; Margaret Hawthorne on a 3/4-time, 12-month renewable contract as Associate Director of Leadership Institute and Lecturer effective August 1, 2002 at an annual salary of $30,000; Brent Johnson on a full-time, 12-month renewable contract as Instructional Technology Librarian in the School of Law Library effective September 9, 2002 at an annual salary of $45,000; and, Mary Ramirez on a full-time, 9-month contract, renewable for up to one year, as a non-tenure track Associate Professor of Law effective August 1, 2002 at an annual salary of $70,320.
5. Master Control Switcher/Server for KTWU
It was moved and seconded to award a contract to Leitch Technology Corporation in the amount of $249,300 for the purchase of a AGV-100 Master Control Switcher/Server. Motion passed unanimously.
B. Action Items
a. Bylaw Amendment, Second Reading
It was moved and seconded to approve the amendments to Article V. 7 of the University's Bylaws as set forth in the agenda item V.B.1.a. Motion passed unanimously.
b. Business and Financial Affairs Handbook Amendment - Chapter 1. General Employment Policies, Procedures and Benefits, Section 7. Student Employment Policy & Procedures
It was moved and seconded to increase the wage rates for student employees as set forth in the agenda item and the amendments to the Business and Financial Affairs Handbook as detailed in the agenda item. Motion passed unanimously.
As approved by action of the Board:
1. Federal Work Study and regular student payroll - general office, labor and service. Increase to $6.15 per hour.
2. Students in Federal Work Study and regular student payroll - general office, labor and service who have satisfactorily completed one year of service receive $6.50 per hour for second and a $.25 per hour increase in each succeeding year.
3. Federal Work Study and regular student payroll - skilled workers, heavy labor and tele-counselors. Increase to $7.00 per hour with an additional $.25 per hour increase after each year of satisfactory service.
4. Tutors. Increase up to $7.00 per hour with an additional $.25 per hour increase after each year of satisfactory service.
5. Student Supervisors. Increase to $7.50 per hour with an additional $.25 per hour increase after each year of satisfactory service.
c. Renewal of Insurance Policies
It was moved and seconded to approve the insurance policies outlined in agenda item V.B.1.c. Motion passed unanimously.
d. Award of Contract for Moore Bowl Renovation
It was moved and seconded to reject all bids on the Moore Bowl project and to authorize the Chair and Vice Chair to work with President Farley in negotiations for a construction contract, discussing all types of transactions and provisions in such contract, for the construction for the renovation of Moore Bowl, finalize and recommend it for ratification by the Board at its next meeting.
e. Exclusive Pouring Rights Contract
It was moved and seconded to grant an exclusive pouring rights contract to Pepsi-Cola of Topeka as outlined in the agenda item V.B.1.e Motion passed unanimously.
VI. EXECUTIVE SESSION
It was moved and seconded to recess to Executive Session for the purpose of consulting with the University's legal counsel and to reconvene in open session in the Robinson Courtroom at 7:25 p.m. with possible action to follow. Motion passed unanimously. The Board recessed to Executive Session at 7:20 p.m. in the Robinson Courtroom.
At 7:25 p.m. the Board reconvened in open session in the Robinson Courtroom. It was moved and seconded to authorize the administration to enter into a settlement agreement for the compromise of the issue of liquidated damages related to the completion of the Living Learning Center construction project, retaining as liquidated damages $220,000 from monies held in retainage. Motion passed unanimously.
At 7:26 p.m. it was moved and seconded to adjourn. The meeting adjourned.
Kenneth P. Hackler
Secretary, Board of Regents