I. Call to Order
Vice Chairperson Engel called the meeting to order at 5:05 p.m. in Room 204 of Morgan Hall.
II. Roll Call
Present were: Mr. Engel, Mrs. Lee, Mr. Felker, *Mr. Dick, *Ms. Debauge, *Mrs. Parks and *Mr. Etzel.
* Members were present via telephone conference call.
III. Approval of Minutes of September 12, 2001 meeting as mailed
It was moved and seconded to approve the Minutes of the September 12, 2001 meeting as mailed. Motion passed.
IV. Officer Reports
A. Chair's Report
Chairperson Dick reported that last week the coordinating committee of the Kansas Board of Regents requested that members of our Board meet with that group. Attending from Washburn were Regents Blair, Engel, Etzel and himself. Of course, Mrs. DeBauge was there in her capacity as chair of the coordinating committee. He said he reported the Washburn Regents outlined their role and responsibilities and responded to questions. He said it's apparent there are substantial issues left to resolve on the question of where coordination ends and governance begins.
Chairperson Dick said, to advise him and the administration, he has asked former chairs of the Board of Regents to be a Past Chairs Committee which would be chaired by Regent Blair. He said he has visited with each of the former chairs, Regents Roth, Blair and Parks, and they have agreed to do so. He requested that the creation of the committee and its membership be approved. It was so moved and seconded. Motion passed unanimously.
Chairperson Dick indicated that inasmuch as what business there is to take care of for the October meeting, it will be disposed of at this special meeting and no formal meeting will take place of the Board at its scheduled meeting for Saturday, October 6. He said, however, that there still will be a meeting of the Board as a Committee of the Whole beginning at 8:00 a.m. at a location to be announced. He said there will be no action following the meeting. The subject matter will be on the role of the Washburn Board of Regents vis a vis the faculty and also vis a vis the Kansas Board of Regents. He said this will be an extremely important meeting of the Committee of the Whole.
Finally, he said that yesterday, September 27, he and Regent Engel participated in an information session with members of the faculty. He said there was lots of discussion and lots of fun. He said, compared to the previous session, he was interested that there was no overlap in terms of the items that came up during discussion. He said the next information session will be on October 30 at Noon and will involve students.
V. New Business
Vice Chair Engel requested that the Consent Agenda be taken up first. It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.
B. Consent Agenda:
As approved by the Board of Regents:
1. Faculty Personnel
hiring of Steven Elisha as a Lecturer in the Music Department effective August 1, 2001 at an annual salary of $21,996; and,
2. Faculty Personnel - Emeritus
granting of Professor Emeritus title to Dr. Richard E. Olson.
A. Action Items:
1. AIS Project
Vice Chair Engel turned the floor to President Farley who thanked all for being at this meeting on a late Friday afternoon. He said as indicated at the Board's previous meeting, this project has been ongoing for over a year and that it will be likely another three to four years before the administrative software is fully implemented and finalized. He said since the last meeting the administration and a consultant engaged to assist in analyzing the matter have done additional studies, the results of which have been provided to the Board of Regents in the agenda packet. Dr. Farley said since the events of September 11, the company is more willing to negotiate in order to include this sale at the close of its fiscal year, Sunday, September 30.
Vice Chairperson Engel extended the opportunity to each Regent, inasmuch as four of them were in attendance via telephone conference call, to raise a question or express a concern.
Regent Etzel said his concern is ongoing, that the administration should not bring large expenditure items without affording members of the Board ample opportunities to study. He said "it makes me uncomfortable if there is not proper time to make a thorough evaluation." He noted two observations with respect to the item. The first is that the analysis of personnel costs is a subjective analysis. He said we will not know what the personnel costs are unless and until the system is actually approved, and secondly, it seems odd that the process identified only one company that can fully meet our needs. He did say he will support the item.
Regent Parks inquired of President Farley whether he is comfortable with the decision to contract with SCT and with the decrease in fees. She wondered whether the decrease in fees raised any red flags.
Dr. Farley said in response that he's comfortable with the decision and that he feels good about the analysis of the project which Dr. Wasserstein and others have done and good about the lower cost. He said also that the consultant we have engaged believes that we are getting a fair price.
Regent Dick said he would concur with the comments of Regent Etzel with respect to timing of items requesting large expenditures.
Vice Chairperson Engel then requested a motion to remove the item previously tabled at the September 12 meeting. It was moved and seconded to do so. Motion passed unanimously. He then requested a motion to approve the administration entering into a contract with SCT in the amounts indicated on page 2 of Schedule B in the agenda item and for the purchase of hardware identified in the agenda item in the amount of $188,415. It was moved and seconded to approve the award of a contract to SCT in the amount indicated and for the purchase of hardware in the amount of $188,415. Motion passed unanimously.
Vice Chairperson Engel then commended Vice Presidents Wasserstein and Hill and the committee assisting them, indicating they've done a lot of good work.
Regent Lee said it seems like the administration has taken every measure now to study the issue and that this is a good result.
Vice Chairperson Engel then declared the meeting adjourned at 5:30 p.m.
Kenneth P. Hackler
Secretary, Board of Regents