WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS A G E N D A ______________________________________________________________ DATE: October 8, 1997 PRE-MEETING DINNER: - 6:00 p.m. KTWU Studio BUSINESS MEETING: - 7:00 p.m. KTWU Studio ______________________________________________________________ I. Call to Order Chairperson Parks II. Roll Call Mr. Craig Mrs. Porter Mr. Dick Mr. Roth Mr. Engel Mrs. Wagnon Mr. Ferrell Dr. Ybarra Mrs. Parks III. Approval of Minutes of September 10, 1997 meeting as circulated. IV. President's Report V. Old Business 1. Washburn University: State Financing DISCUSSION VI. New Business A. Action Items: 1. Faculty-Staff Salary/Wage Proposal for FY 1998 Pres.Farley B. Consent Agenda: 1. Personnel a. Faculty Personnel Dr. Sheley 2. Purchases over $25,000 a. Purchase of 21 Network Computer Terminals Mr. Mosiman 3. Financial Reports a. Liquidated Claims Approval Mr. Mosiman b. Public Fund Investments Mr. Mosiman c. Depository Security Transactions Mr. Mosiman C. Information Items: 1. Budget Status Report for the Two Months Ending August 31, 1997 Pres.Farley 2. Strategic Financial Indicators Fiscal Years 1984-1997 Pres.Farley Agenda Item No. VI.A.1. Washburn University Board of Regents SUBJECT: Faculty-Staff Salary/Wage Proposal for FY 1998 DESCRIPTION: Background: At its July meeting the Board approved the expenditure of approximately $200,000 from the FY 1998 Budget General Contingency Account for an additional salary/ wage program increasing the University's overall salary/wage pool increase for the 1998 fiscal year to 3.5% (excluding Law, KTWU and auxiliaries which are covered by separate financing plans), This would have the effect of providing the same overall salary/wage increase for Washburn University employees which was provided for employees at the state Regents' universities. The administration was given the directive to determine how best to allocate the additional amount. After Board approval was received, a committee consisting of faculty, staff and classified employee representatives met on several occasions to develop a proposal for allocating the $200,000. Several allocation alternatives were proposed and carefully reviewed. The final proposal received broad based support. The proposal is that $200,000 for the fiscal year "be divided on a per capita basis, based on a full-time equivalent appointment, among employees who are continuing, benefit eligible employees as of July 1, 1997, and paid from the General Fund" and that one-half of the per capita increase be made to those employees payment in January, 1998 spreading the remainder of the amount over the rest of the contract year. Further, committee recommended that the per capita increase be included in the base salary for computation of increases for the next fiscal year. The estimated increase per full-time employee is estimated to be approximately $400. (Law School, KTWU and auxiliary units will not receive funding from this source; however, the area heads of these units may give some or all employees equivalent raises out of their own financing plans.) The administration proposes implementation of the committee's recommendation by making the one-half lump payment to those employees who were continuing, benefit eligible employees as of July 1, 1997 and still employed as of the December 15, 1997 payroll and issuance of a new appointment contract to such employee effective for January 1 through June 30, 1998, including the per capita increase in his/her new annual base salary and superseding the current appointment. The new annual basic salary amount then would be the amount upon which the employees' FY 1999 compensation will be computed. RECOMMENDATION: President Farley recommends that the $200,000 available resources to provide employees an additional salary/wage increase be allocated as recommended by the special committee. 9/22/97 /s/ (date) Jerry B. Farley, President Agenda Item No. VI.B.1.a. Washburn University Board of Regents SUBJECT: Faculty Personnel DESCRIPTION: Hire Jessica Wakefield as Artist in Residence/Concertmaster in a joint position with the Music Department and the Topeka Symphony Orchestra for one year. Hire Anne-Liesse Persehaye as a Lecturer in the Department of International Studies for the Fall 1997 semester only. Appoint Nancie Palmer as Acting Assistant Chair, Fall '97/Acting Chair, Spring '98; in the Department of Social Work effective September 5, 1997. Her contract will remain a 9-month contract. FINANCIAL IMPLICATIONS: Wakefield's annual academic salary will be $30,000. Her position line # will be 24500-14-2(a new line #). The College of Arts and Sciences will fund $15,000 from position line #17500-13-2. The remaining $15,000 will be funded through a grant contract with the Topeka Symphony Orchestra. Persehaye's position line #32500-08-2 will be funded from salary savings in the College of Arts and Sciences, the amount is $10,930. Palmer will receive an administrative stipend of $2,000 for duties as acting assistant chair/Acting Chair in FY98. Salary savings from line #28000-02-2 will provide $1,000. The remaining $1,000 will come from the sabbatical reimbursement for the spring semester. Palmer's annual academic salary for 1997-98 will then be $39,500. RECOMMENDATION: President Farley recommends that the Board approve the above faculty personnel changes. 9/22/97 /s/ (date) Jerry B. Farley, President Agenda Item No. VI.B.2.a. Washburn University Board of Regents SUBJECT: Purchase of 21 Network Computer Terminals DESCRIPTION: Mabee Library received a University Technology Grant to construct an electronic classroom. This classroom will be used for library instruction and as a computer lab when classes aren't scheduled. It will seat 35 and will include 20 x-terminals for student use and an instructor's workstation from which a demonstration search can be conducted and viewed by the students via a projected image. At the end of each class session, time will be allowed for students to get some hands-on practice with the databases they were taught. When the classroom is used as a lab, students will be able to use all of the programs available to them from the library and the Academic Computer Center. This purchase will enhance the learning experience of the students at Washburn by providing them with additional experience in information literacy and by providing them with an additional computer lab for the 90 hours per week the library is open. The electronic classroom will be jointly managed by Mabee Library and the Academic Computer Center. FINANCIAL IMPLICATIONS: This purchase is within the amount approved by the Board of Regents as recommended by the Electronic Technology Committee from the G&R 13-07303 Electronic Technology Grant fund. RECOMMENDATION: President Jerry B. Farley recommends the purchase of 21 NC217 computer terminals and keyboards from Tektronix in the amount of $27,515.00. 9/22/97 /s/ (date) Jerry B. Farley, President Agenda Item No. VI.B.3.a. Washburn University Board of Regents SUBJECT: Liquidated Claims Approval DESCRIPTION: Attached is the list of claims processed for the month of August 1997 by fund. Following is a capsheet of all claims by fund. The payroll claims will be presented to the Board of Regents for review at the October 8, 1997 meeting through the Chairperson. To the best of my information and belief, I certify that the liquidated claims submitted in this transmittal are in compliance with all applicable laws and University policies. _____________________ __________ Louis E. Mosiman Date Fund No. Fund Name Total Claims (1) General Fund $1,841,700.60 ($3,700,000 were public fund investments)* (2) Debt Retirement and Construction Fund None ($125,000 were public fund investments)* (3) Building and Construction Fund $177,813.27 ($250,000 were public fund investments)* (4) Endowment Fund $94,408.23 (of this amount, $94,408.23 was investment) (5) Student Loan Fund $,539.00 (6) Employee Benefit Construction Fund None (7) Liability Expense Fund $9.98 (8) Restricted and Agency Fund $457,813.10 ($950,000 was investment)* (9) Plant Fund None (11) Development Fund None (13) Government and Research Fund $ 195,156.43 Sub-Total$2,770,650.61 Payroll$1,878,045.35 *Wire Transfers (Investments)$5,025,000.00 Total $9,673,695.96 9/22/97 /s/ (date) Jerry B. Farley, President Agenda Item No. VI.B.3.b. Washburn University Board of Regents SUBJECT: Public Fund Investments DESCRIPTION: The Treasurer reports the following public fund investments: Public Wall Str. Invstmnt Fund Journal T-Bill Successful Amount Period Rates Rates Rate Bidder Rate $1,200,000 247 days 5.58% 5.55% 5.12% Kaw Valley 5.95% $ 250,000 297 days 5.58% 5.55% 5.57% MIPs 5.68% $ 750,000 217 days 5.58% 5.55% 5.49% Mercantile 5.51% $ 125,000 339 days 5.68% 5.55% 5.59% MIPs 5.68% $ 500,000 252 days 5.51% 5.60% 5.19% Mercantile 5.51% $ 380,000 287 days 5.51% 5.60% 5.19% Mercantile 5.46% Bids for investment of Universitiy's public funds are solicited from area financial institutions in accordance with University policy and in conformance with state law regarding public fund investment (K.S.A. 9-1401 et. seq. and 12-675 et. seq.) RECOMMENDATION: Dr. Jerry B. Farley recommends approval by the Board of Regents of the Public Fund Investments reported in the description above. 9/22/97 /s/ (date) Jerry B. Farley, President Agenda Item No. VI.B.3.c. Washburn University Board of Regents SUBJECT: Depository Security Transactions DESCRIPTION: Following is a list of the depository security transactions that have occured: AUGUST/SEPTEMBER 1997 WITH MERCANTILE BANK 516366AV3 Lansing KS Swr Sys Rfndg/Impt Maturity 9-1-98 Released 8-29-97 $60,000 516366AW1 Lansing KS Swr Sys Rfndg/Impt Maturity 9-1-99 Released 8-29-97 $40,000 912827C67 7 1/8 Note H 98 Maturity 10-15-98 Added 8-27-97 $1,000,000 3135867R4 5.25 FNSM 98 L Maturity 3-25-98 Added 8-28-97 $145,000 313389PD4 5.215 FHDR 94-98 DG Maturity 7-8-98 Added 9-3-97 $280,000 WITH UMB BANK KANSAS 3128DDMU4 6.5 FGPC G50371 G Maturity 9-1-01 Added 8-1-97 $2,000,000 912827X49 6 3/8 NOTE G 01 Maturity 3-31-01 Added 8-1-97 $1,000,000 WITH CAPITAL CITY BANK 98239HF6 Bonner Springs KS UTGO Maturity 9-1-97 Released 9-11-97 $95,000 The Treasurer believes the University deposits are properly secured in accordance with Kansas law (K.S.A. 12-1675 et. seq. See note on 9-15-82 agenda item VI.J. RECOMMENDATION: Approval by the Board of Regents of the Treasurer's Report that the University funds are properly secured. 9/19/97 /s/ (date) Jerry B. Farley, President Agenda Item No. VI.C.1. Washburn University Board of Regents INFORMATION ITEM ONLY SUBJECT: Budget Status Report for the Two Months Ending August 31, 1997 DESCRIPTION: E & G revenues are estimated to be $39,302,707 and expenditures (assuming unexpended appropriations of $1,049,000 net of the $200,000 in salary increases) of $39,079,452, for estimated net operations of $223,255. Auxiliary revenues are estimated to be $3,860,412 with expenditures (assuming unexpended appropriations of $100,000) to be $3,831,795 for net auxiliary operations of $28,617. The forecast net operations for the total General Fund is thus $251,872. Included in the positive net operating projections are some items that vary both positively and negatively. Tuition revenue is forecast to decrease $(100,558), primarily because graduate hours were over budgeted and undergraduate hours were under budgeted. However, since graduate tuition is higher than undergraduate tuition rates, there is a net loss of tuition dollars compared to budget. Other changes include Continuing Education. This area is budgeted for revenues of $633,158, but actual revenues last year were $315,000. The revenue shortfall will be largely offset by estimated unexpended appropriations of $175,000 from salary savings in two vacant positions and unexpended program appropriations. Tax revenues will be up $60,815 over what we estimated Washburn would receive in July and August. Last, but not least, salary expenses are projected to increase approximately $200,000 per the proposed salary increase program. Prepared by: Bill Radcliffe, Budget Director FINANCIAL IMPLICATIONS: An operating surplus is forecasted for the General Fund. 9/22/97 /s/ (date) Jerry B. Farley, President FULL REPORT IS ON RESERVE AT MABEE LIBRARY, LAW LIBRARY, OR MAY BE REVIEWED IN THE OFFICE OF THE VICE PRESIDENT FOR ADMINISTRATION AND TREASURER. Agenda Item No. VI.C.2. Washburn University Board of Regents INFORMATION ITEM ONLY SUBJECT: Strategic Financial Indicators, Fiscal years 1984-1997 DESCRIPTION: The attached report, Strategic Financial Indicators Fiscal Years 1984-1997, has been prepared annually since 1984 as a means of evaluating the effectiveness of the University's administration in using University resources. The data reveal generally that Washburn University is sound financially and has been stable financially in the time frame the annual evaluation has been performed. The data also show that proportionately state revenues for Washburn are much lower than state funding for other four year public universities. Highlights from the report include: Academic expenditures (instruction, academic support and scholarships) constitute nearly 66% of the total consolidated educational and general expenditures. State funding for Washburn University is only 17.7% of the budgeted revenue compared with 49.1% of institutions in the first quartile and 61.5% in the third quartile of all public four year universities . State and local funding for Washburn University is only 43.7% of the total revenue compared with 49.6% of institutions in the first quartile and 67.2% of those institutions in the third quartile of all public four year universities. Institutional (administrative) support expenditures by Washburn constitute 10.9% of educational and general revenues compared with 11.7% of those institutions in the first quartile and 12.7% in the third quartile of all public four year universities. Endowment income to Washburn is 1.9% of educational and general revenue compared with .03% of those institutions in the first quartile and 1.1% of those in the third quartile of public 4-year universities. 9/22/97 /s/ (date) Jerry B. Farley, President FULL REPORT IS ON RESERVE AT MABEE LIBRARY, LAW LIBRARY, OR MAY BE REVIEWED IN THE OFFICE OF THE VICE PRESIDENT FOR ADMINISTRATION AND TREASURER.