WASHBURN UNIVERSITY OF TOPEKA
BOARD OF REGENTS
A G E N D A
______________________________________________________________
DATE: October 8, 1997
PRE-MEETING DINNER: - 6:00 p.m. KTWU Studio
BUSINESS MEETING: - 7:00 p.m. KTWU Studio
______________________________________________________________
I. Call to Order Chairperson Parks
II. Roll Call
Mr. Craig Mrs. Porter
Mr. Dick Mr. Roth
Mr. Engel Mrs. Wagnon
Mr. Ferrell Dr. Ybarra
Mrs. Parks
III. Approval of Minutes of September 10, 1997 meeting as circulated.
IV. President's Report
V. Old Business
1. Washburn University: State Financing DISCUSSION
VI. New Business
A. Action Items:
1. Faculty-Staff Salary/Wage Proposal
for FY 1998 Pres.Farley
B. Consent Agenda:
1. Personnel
a. Faculty Personnel Dr. Sheley
2. Purchases over $25,000
a. Purchase of 21 Network Computer
Terminals Mr. Mosiman
3. Financial Reports
a. Liquidated Claims Approval Mr. Mosiman
b. Public Fund Investments Mr. Mosiman
c. Depository Security Transactions Mr. Mosiman
C. Information Items:
1. Budget Status Report for the Two Months
Ending August 31, 1997 Pres.Farley
2. Strategic Financial Indicators
Fiscal Years 1984-1997 Pres.Farley
Agenda Item No. VI.A.1.
Washburn University Board of Regents
SUBJECT: Faculty-Staff Salary/Wage Proposal for FY 1998
DESCRIPTION:
Background: At its July meeting the Board approved the expenditure of
approximately $200,000 from the FY 1998 Budget General Contingency Account
for an additional salary/ wage program increasing the University's overall
salary/wage pool increase for the 1998 fiscal year to 3.5% (excluding Law,
KTWU and auxiliaries which are covered by separate financing plans), This
would have the effect of providing the same overall salary/wage increase
for Washburn University employees which was provided for employees at the
state Regents' universities. The administration was given the directive to
determine how best to allocate the additional amount. After Board
approval was received, a committee consisting of faculty, staff and
classified employee representatives met on several occasions to develop a
proposal for allocating the $200,000. Several allocation alternatives were
proposed and carefully reviewed. The final proposal received broad based
support.
The proposal is that $200,000 for the fiscal year "be divided on a per
capita basis, based on a full-time equivalent appointment, among employees
who are continuing, benefit eligible employees as of July 1, 1997, and paid
from the General Fund" and that one-half of the per capita increase be
made to those employees payment in January, 1998 spreading the remainder of
the amount over the rest of the contract year. Further, committee
recommended that the per capita increase be included in the base salary for
computation of increases for the next fiscal year. The estimated increase
per full-time employee is estimated to be approximately $400. (Law School,
KTWU and auxiliary units will not receive funding from this source;
however, the area heads of these units may give some or all employees
equivalent raises out of their own financing plans.) The administration
proposes implementation of the committee's recommendation by making the
one-half lump payment to those employees who were continuing, benefit
eligible employees as of July 1, 1997 and still employed as of the December
15, 1997 payroll and issuance of a new appointment contract to such
employee effective for January 1 through June 30, 1998, including the per
capita increase in his/her new annual base salary and superseding the
current appointment. The new annual basic salary amount then would be the
amount upon which the employees' FY 1999 compensation will be computed.
RECOMMENDATION:
President Farley recommends that the $200,000 available resources to
provide employees an additional salary/wage increase be allocated as
recommended by the special committee.
9/22/97 /s/
(date) Jerry B. Farley, President
Agenda Item No. VI.B.1.a.
Washburn University Board of Regents
SUBJECT: Faculty Personnel
DESCRIPTION:
Hire Jessica Wakefield as Artist in Residence/Concertmaster in a joint
position with the Music Department and the Topeka Symphony Orchestra for
one year. Hire Anne-Liesse Persehaye as a Lecturer in the Department of
International Studies for the Fall 1997 semester only. Appoint Nancie
Palmer as Acting Assistant Chair, Fall '97/Acting Chair, Spring '98; in the
Department of Social Work effective September 5, 1997. Her contract will
remain a 9-month contract.
FINANCIAL IMPLICATIONS:
Wakefield's annual academic salary will be $30,000. Her position line #
will be 24500-14-2(a new line #). The College of Arts and Sciences will
fund $15,000 from position line #17500-13-2. The remaining $15,000 will be
funded through a grant contract with the Topeka Symphony Orchestra.
Persehaye's position line #32500-08-2 will be funded from salary savings in
the College of Arts and Sciences, the amount is $10,930. Palmer will
receive an administrative stipend of $2,000 for duties as acting assistant
chair/Acting Chair in FY98. Salary savings from line #28000-02-2 will
provide $1,000. The remaining $1,000 will come from the sabbatical
reimbursement for the spring semester. Palmer's annual academic salary for
1997-98 will then be $39,500.
RECOMMENDATION:
President Farley recommends that the Board approve the above faculty
personnel changes.
9/22/97 /s/
(date) Jerry B. Farley, President
Agenda Item No. VI.B.2.a.
Washburn University Board of Regents
SUBJECT: Purchase of 21 Network Computer Terminals
DESCRIPTION:
Mabee Library received a University Technology Grant to construct an
electronic classroom. This classroom will be used for library instruction
and as a computer lab when classes aren't scheduled. It will seat 35 and
will include 20 x-terminals for student use and an instructor's workstation
from which a demonstration search can be conducted and viewed by the
students via a projected image. At the end of each class session, time
will be allowed for students to get some hands-on practice with the
databases they were taught.
When the classroom is used as a lab, students will be able to use all of
the programs available to them from the library and the Academic Computer
Center.
This purchase will enhance the learning experience of the students at
Washburn by providing them with additional experience in information
literacy and by providing them with an additional computer lab for the 90
hours per week the library is open.
The electronic classroom will be jointly managed by Mabee Library and the
Academic Computer Center.
FINANCIAL IMPLICATIONS:
This purchase is within the amount approved by the Board of Regents as
recommended by the Electronic Technology Committee from the G&R 13-07303
Electronic Technology Grant fund.
RECOMMENDATION:
President Jerry B. Farley recommends the purchase of 21 NC217 computer
terminals and keyboards from Tektronix in the amount of $27,515.00.
9/22/97 /s/
(date) Jerry B. Farley, President
Agenda Item No. VI.B.3.a.
Washburn University Board of Regents
SUBJECT: Liquidated Claims Approval
DESCRIPTION:
Attached is the list of claims processed for the month of August 1997 by
fund. Following is a capsheet of all claims by fund. The payroll claims
will be presented to the Board of Regents for review at the October 8, 1997
meeting through the Chairperson.
To the best of my information and belief, I certify that the liquidated
claims submitted in this transmittal are in compliance with all applicable
laws and University policies.
_____________________ __________
Louis E. Mosiman Date
Fund No. Fund Name Total Claims
(1) General Fund $1,841,700.60
($3,700,000 were public fund investments)*
(2) Debt Retirement and Construction Fund None
($125,000 were public fund investments)*
(3) Building and Construction Fund $177,813.27
($250,000 were public fund investments)*
(4) Endowment Fund $94,408.23
(of this amount, $94,408.23 was investment)
(5) Student Loan Fund $,539.00
(6) Employee Benefit Construction Fund None
(7) Liability Expense Fund $9.98
(8) Restricted and Agency Fund $457,813.10
($950,000 was investment)*
(9) Plant Fund None
(11) Development Fund None
(13) Government and Research Fund $ 195,156.43
Sub-Total$2,770,650.61
Payroll$1,878,045.35
*Wire Transfers (Investments)$5,025,000.00
Total $9,673,695.96
9/22/97 /s/
(date) Jerry B. Farley, President
Agenda Item No. VI.B.3.b.
Washburn University Board of Regents
SUBJECT: Public Fund Investments
DESCRIPTION:
The Treasurer reports the following public fund investments:
Public Wall Str.
Invstmnt Fund Journal T-Bill Successful
Amount Period Rates Rates Rate Bidder Rate
$1,200,000 247 days 5.58% 5.55% 5.12% Kaw Valley 5.95%
$ 250,000 297 days 5.58% 5.55% 5.57% MIPs 5.68%
$ 750,000 217 days 5.58% 5.55% 5.49% Mercantile 5.51%
$ 125,000 339 days 5.68% 5.55% 5.59% MIPs 5.68%
$ 500,000 252 days 5.51% 5.60% 5.19% Mercantile 5.51%
$ 380,000 287 days 5.51% 5.60% 5.19% Mercantile 5.46%
Bids for investment of Universitiy's public funds are solicited from area
financial institutions in accordance with University policy and in
conformance with state law regarding public fund investment (K.S.A. 9-1401
et. seq. and 12-675 et. seq.)
RECOMMENDATION:
Dr. Jerry B. Farley recommends approval by the Board of Regents of the
Public Fund Investments reported in the description above.
9/22/97 /s/
(date) Jerry B. Farley, President
Agenda Item No. VI.B.3.c.
Washburn University Board of Regents
SUBJECT: Depository Security Transactions
DESCRIPTION:
Following is a list of the depository security transactions that have
occured:
AUGUST/SEPTEMBER 1997
WITH MERCANTILE BANK
516366AV3 Lansing KS Swr Sys Rfndg/Impt
Maturity 9-1-98
Released 8-29-97 $60,000
516366AW1 Lansing KS Swr Sys Rfndg/Impt
Maturity 9-1-99
Released 8-29-97 $40,000
912827C67 7 1/8 Note H 98
Maturity 10-15-98
Added 8-27-97 $1,000,000
3135867R4 5.25 FNSM 98 L
Maturity 3-25-98
Added 8-28-97 $145,000
313389PD4 5.215 FHDR 94-98 DG
Maturity 7-8-98
Added 9-3-97 $280,000
WITH UMB BANK KANSAS
3128DDMU4 6.5 FGPC G50371 G
Maturity 9-1-01
Added 8-1-97 $2,000,000
912827X49 6 3/8 NOTE G 01
Maturity 3-31-01
Added 8-1-97 $1,000,000
WITH CAPITAL CITY BANK
98239HF6 Bonner Springs KS UTGO
Maturity 9-1-97
Released 9-11-97 $95,000
The Treasurer believes the University deposits are properly secured in
accordance with Kansas law (K.S.A. 12-1675 et. seq. See note on 9-15-82
agenda item VI.J.
RECOMMENDATION: Approval by the Board of Regents of the Treasurer's
Report that the University funds are properly secured.
9/19/97 /s/
(date) Jerry B. Farley, President
Agenda Item No. VI.C.1.
Washburn University Board of Regents
INFORMATION ITEM ONLY
SUBJECT: Budget Status Report for the Two Months Ending August 31, 1997
DESCRIPTION:
E & G revenues are estimated to be $39,302,707 and expenditures (assuming
unexpended appropriations of $1,049,000 net of the $200,000 in salary
increases) of $39,079,452, for estimated net operations of $223,255.
Auxiliary revenues are estimated to be $3,860,412 with expenditures
(assuming unexpended appropriations of $100,000) to be $3,831,795 for net
auxiliary operations of $28,617. The forecast net operations for the total
General Fund is thus $251,872.
Included in the positive net operating projections are some items that vary
both positively and negatively. Tuition revenue is forecast to decrease
$(100,558), primarily because graduate hours were over budgeted and
undergraduate hours were under budgeted. However, since graduate tuition
is higher than undergraduate tuition rates, there is a net loss of tuition
dollars compared to budget.
Other changes include Continuing Education. This area is budgeted for
revenues of $633,158, but actual revenues last year were $315,000. The
revenue shortfall will be largely offset by estimated unexpended
appropriations of $175,000 from salary savings in two vacant positions and
unexpended program appropriations.
Tax revenues will be up $60,815 over what we estimated Washburn would
receive in July and August. Last, but not least, salary expenses are
projected to increase approximately $200,000 per the proposed salary
increase program.
Prepared by: Bill
Radcliffe, Budget Director
FINANCIAL IMPLICATIONS: An operating surplus is forecasted for the General
Fund.
9/22/97 /s/
(date) Jerry B. Farley, President
FULL REPORT IS ON RESERVE AT MABEE LIBRARY, LAW LIBRARY, OR MAY BE
REVIEWED IN THE OFFICE OF THE VICE PRESIDENT FOR ADMINISTRATION AND
TREASURER.
Agenda Item No. VI.C.2.
Washburn University Board of Regents
INFORMATION ITEM ONLY
SUBJECT: Strategic Financial Indicators, Fiscal years 1984-1997
DESCRIPTION:
The attached report, Strategic Financial Indicators Fiscal Years 1984-1997,
has been prepared annually since 1984 as a means of evaluating the
effectiveness of the University's administration in using University
resources. The data reveal generally that Washburn University is sound
financially and has been stable financially in the time frame the annual
evaluation has been performed. The data also show that proportionately
state revenues for Washburn are much lower than state funding for other
four year public universities. Highlights from the report include:
Academic expenditures (instruction, academic support and scholarships)
constitute nearly 66% of the total consolidated educational and general
expenditures.
State funding for Washburn University is only 17.7% of the budgeted
revenue compared with 49.1% of institutions in the first quartile and
61.5% in the third quartile of all public four year universities .
State and local funding for Washburn University is only 43.7% of the
total revenue compared with 49.6% of institutions in the first quartile
and 67.2% of those institutions in the third quartile of all public
four year universities.
Institutional (administrative) support expenditures by Washburn
constitute 10.9% of educational and general revenues compared with
11.7% of those institutions in the first quartile and 12.7% in the
third quartile of all public four year universities.
Endowment income to Washburn is 1.9% of educational and general revenue
compared with .03% of those institutions in the first quartile and 1.1%
of those in the third quartile of public 4-year universities.
9/22/97 /s/
(date) Jerry B. Farley, President
FULL REPORT IS ON RESERVE AT MABEE LIBRARY, LAW LIBRARY, OR MAY BE
REVIEWED IN THE OFFICE OF THE VICE PRESIDENT FOR ADMINISTRATION AND
TREASURER.