WASHBURN UNIVERSITY OF TOPEKA
BOARD OF REGENTS
October 9, 1996
I. Chairperson Roth called the meeting to order at 7:00 p.m. in the Kansas Room of the
II. Present were: Mr. Dick, Mr. Ferrell, Mr. Felker, Mrs. Parks, Mrs. Porter and Mr. Roth.
It was moved and seconded to recess the Board of Regents from the Kansas Room of the
Memorial Union to the Ward Martin Room of the Bradbury Thompson Center. Motion
passed unanimously. The Board Chair directed the Secretary of the Board to post a notice
of the moving of the meeting from the Kansas Room of the Memorial Union to the
Bradbury Thompson Center.
At 7:10 p.m. the Board of Regents convened in open session in the Ward Martin Room of
the Bradbury Thompson Center.
III. It was moved and seconded to approve the Minutes of the September 11, 1996
meeting as circulated. Motion passed unanimously.
Chairperson Roth asked Mr. Al Dickes, Dean of Enrollment Management, to make a quick
report on the enrollment for the Fall, 1996 semester. Mr. Dickes circulated a document
captioned Washburn University Enrollment Fall 1996 and a document captioned Washburn
University Enrollment - Fall 1996 Summary. Mr. Dickes highlighted the information set
forth in the two brief reports.
Mr. Maag arrived at 7:11 p.m.
The Board Chair, Mr. Roth, requested Vice President for Academic Affairs, Dr. Wayne
Sheley, to present a brief update on the status of the housing proposal. Dr. Sheley
reported that a pre-bid meeting was held on the University's campus on Tuesday, October
7. He reported that there were three local developers and one national developer, from
Memphis, present for the meeting.
IV. New Business
A. Program Review
Dr. Sheldon Cohen, Executive Director of Planning, circulated additional items
concerning program review at Washburn University. He handed out the
publication captioned A Guide for Program Self-Study at Washburn University and
a document captioned Summary of Changes by WU Program Review outlining the
review process and improvements made on the basis of previous reports including
the most recent program review process. Dr. Cohen outlined in some detail the
process employed in the review process highlighting that the primary purpose of
the review process is to improve the quality of education and Washburn
University of Topeka.
Dr. Cohen then highlighted in some detail the program review report prepared for
the computer information services by way of example. He said that the program
study indicated some weaknesses and wanted to share with the Board in a little
detail how those weaknesses have been addressed by the unit since the report
He said that with respect to the first suggestion for change outlined in II.C.1.
which is a suggestion that a new full-time faculty line be added to the
department, that the Dean of the College of Arts & Sciences has forwarded a
request for a new position. This will be reviewed by the Budget Committee.
With respect to II.C.2., hiring a full-time lab administrator, he said that nothing is
able to be done at this time due to funding restrictions. With respect to item
II.C.2.iii., expanding the tutoring program, $2,000 has been transferred by the
Dean of the College to the department chair for use in the tutoring program in the
department. He said that the dean and the department chair are still working on
the issue of identifying a faculty development fund for faculty within the CIS
department. And, with respect to II.C.5., the Washburn Endowment Association
has furnished some $6,000-$9,000 to get additional equipment purchased for
networking. He said that the acquisition of equipment for the University is still a
major problem. He added that the change in the full time faculty line is
reallocation of funds from another unit within the College for the CIS department.
In response to a question from Regent Maag, President Thompson said the
President's comments on the program review reports are based upon his reading
of the materials and consultation with the committee members. Vice President
Sheley noted that the departments do see the comments and that the
departments do see some changes coming from doing the self-study reviews.
This was validated by faculty representative, Dr. Tom Wolf, who said that overall
the gains from conducting the study outweighed the problems associated with it
although while they have been able to identify some potential solutions, they
haven't been able to fund them all.
In response to a question from Chairman Roth, Dr. Cohen indicated that there is
no priority attention to be given to any single of the management indicators. The
Board requested that a report be prepared and mailed to them indicating the
various trends in the management indicators over a multi-year period.
B. General Fund Budget Status Report as prepared August 31, 1996
This item was received for information only.
C. Washburn University Strategic Financial Indicators 1983-1996
Vice President for Administration and Treasurer, Louis E. Mosiman, highlighted
some portions of the report. It was requested that in preparation of the graphs in
future years, beginning next year, that the information presented in the chart
presently identified by percentages also identify dollar amounts for information
D. Andrew and Georgia Neese Gray Trust Gift
Item was withdrawn from Board Agenda.
E. KTWU Tower
Vice President for Academic Affairs, Dr. Sheley, and General Manager of
KTWU-TV, Dr. Dale Anderson, reviewed the memorandum to Vice President
Sheley included with the agenda item which was dated September 23, 1996. Dr.
Anderson noted that while HDTV is going to be a requirement in the near future,
that it is his estimate that it is his estimate that it would be some 10-15 years
before it would be implemented. He noted that, as cited in his September 23,
1996 memorandum, it is industry practice that persons wishing to install
antennae on existing towers are typically required to bear the cost of
improvement to the tower for the additional loading on the tower.
After a discussion of the memorandum, Chairperson Roth indicated that it was his
view that the consensus of the Board on this is that the administration should
proceed along the lines that any improvements made to the tower for additional
antennae would be borne at the cost of the owner of that antennae, that the
necessary studies to be conducted by a tower consultant would be borne by the
owner of the antennae, and that the sense of the Board is that the priority and
safety of the KTWU tower for its use is a top priority.
F. Master Plan - Campus Beautification
It was moved and seconded to approve the transfer of funds totaling $15,000
from Agency Account 08-81160 to Agency Account 08-81045 for campus
beautification master plan survey.
G. Expenditures over $25,000
1. Replacement of Windows in Carnegie Building
It was moved and seconded to approve the replacement of Carnegie Building
windows with aluminum windows as recommended by the administration on
the basis that replacement of the existing wood windows is not economically
feasible nor prudent and that the administration notified the State Historic
Preservation officer of the Board's determination as provided by K.S.A. 1995
Supp. 75-2724. Motion passed unanimously.
2. NewTek Toaster Lab Disk Drives
It was moved and seconded to ratify the action of Mr. Roth on September 18,
1996 approving the purchase of disk drives and installation of drives and
software and hardware for the "flyer editing systems in the
NewTek/Washburn Technology Center" in the amount of $30,000. Motion
3. Mulvane Storage Upgrade
It was moved and seconded to approve the award of a contract for The Steel
Fixture Manufacturing Co. for $32,380.50 for storage units for Garvey Center
Room 15 and Room 14 as set forth in the agenda item. Motion passed
As approved by the Board of Regents for purchase:
"1 ea. low profile mechanical-assit mobile shelving system at $7,133.50; 1
each low profile manual mobile art storage system at $20,804.00; 3 Tambour
Ez Doors at $525 each, totaling $1,575.00; 3 each special art storage shelf
units at $395 each for $1,185.00 and 18 each art storage shelf upright
dividers at $50.00 each for $900.00, less 20% discount of $417.00 for a
total of $1,668.00; and, Performance Bond, Statutory Bond and Certificate of
Insurance at $1,200.00."
1. University Alcoholic Liquor/Cereal Malt Beverage Policy
It was moved and seconded to approve the amendments to the University's
Alcoholic Liquor/Cereal Malt Beverage Policy as outlined in the agenda item.
Motion passed unanimously.
It was moved and seconded to approve the personnel items set forth in IV.J.1.-3.
Motion passed unanimously.
As approved by the Board of Regents, the position of Head of Circulation and
Reference in the School of Law Library (position 41000-03-1) will become
Circulation and Faculty Services Librarian at an annual basic salary of $34,020;
the position of Librarian (position 41000-08-1) will become Cataloging and
Reference Electronic Services Librarian at an annual basic salary of $33,000; and,
the appointment of Gary Vinson, Unix/Circulation Systems Manager, Law Library
at an annual basic salary of $29,520 effective September 23, 1996 and the
appointment of Angela Gabel, Assistant Director, Student Activities, at an annual
basic salary of $18,000 effective August 22, 1996.
J. Financial Reports
1. Investment Review - WEA Pooled Combined as of June 30, 1996
This report was prepared and submitted for information only.
2.-4. It was moved and seconded to approve the Public Fund Investments,
Depository Security Transaction and Liquidated Claims Approval as set forth
in agenda items J.2.-4. Motion passed unanimously.
It was moved and seconded to recess to Executive Session in the Ward Martin Room of
the Bradbury Thompson Center for a period not to exceed 40 minutes and to reconvene in
open session at the conclusion thereof in the Ward Martin Room of the Bradbury
Thompson Center with no action contemplated, for the purpose of discussing
employee/employer negotiations. The Board recessed for a refreshment break for 10
minutes and at 8:50 p.m. the Board recessed to Executive Session in the Ward Martin
Room of the Bradbury Thompson Center. At 9:20 p.m. the Board reconvened in open
session. It was announced that the Board had met in Executive Session for a period of
approximately 30 minutes for discussion of employee/employer negotiations and that no
action was taken.
It was moved and seconded to recess to Executive Session for a period not to exceed 15
minutes for the purpose of discussing a personnel matter. The Board recessed to
Executive Session at 9:20 p.m. in the Ward Martin Room of the Bradbury Thompson
Center. At 9:30 p.m. the Board reconvened in open session. An announcement was
made that the Board met in Executive Session for the purpose of discussing a personnel
matter and that no action was taken.
It was moved and seconded to adjourn. The Board of Regents adjourned at 9:30 p.m.
Kenneth P. Hackler
Secretary, Board of Regents