I. Call to Order
Chairperson Engel called the meeting of the Board of Regents to order at 7:04 p.m. in the Vogel Room of the Memorial Union.
II. Roll Call
Present were: Mr. Dick*, Mr. Engel, Mr. Etzel, Mr. Felker, Mrs. Lee, Mrs. Parks and Mr. Wynn.
* Mr. Dick present via telephone conference call.
Chairperson Engel inquired whether there were anyone present wishing to address the Board in a public comment section. There were none.
III. Approval of Minutes of September 13, 2002 meeting as mailed.
It was moved and seconded to approve the Minutes of the September 13, 2002 meeting as corrected. Motion passed unanimously.
IV. Officer Reports
A. Chair's Report
Chairperson Engel extended a welcome to Mr. Deryl Wynn as the newest appointee to the Washburn University Board of Regents. He said Mr. Wynn comes to us with a background of working in a law firm, McAnany, Van Cleave & Phillips, engaged in not-for-profit law and labor/employment litigation. He said Mr. Wynn has his undergraduate degree from Emporia State University and graduated from the Washburn School of Law with honors.
Mr. Engel noted that the Board of Regents had its retreat on September 14 during which the deans of the five major academic units all had exciting information to share and made "the best case I've heard about the quality of our academic programs and why students should come here." He said he is interested in where we go from here with this new information, and noted he is considering creating a Board committee to shepherd that process. He said he will be bringing that back to the Board in November.
He noted the members of the Washburn Board had the opportunity to interact with members of the Kansas Boadr of Regents on September 17th at a dinner following a "whirlwind tour" of the campus organized by students in the Leadership Program. He then noted on September 18 he was able to participate in a panel session before the Kansas Board of Regents and that today, October 16, Dr. Farley likewise had a similar opportunity. He said it's clear that the Kansas Board of Regents is interested in hearing from all its stakeholders.
B. Committee Report(s)
1. Finance Committee
The Chair of the Budget/Finance Committee, Regent Etzel, noted the committee met only briefly on a housing issue and had referred that back for additional study and that no other meeting of the committee had occurred.
C. President's Report
President Farley said next week is Homecoming week which will begin on Monday with a student dance with activities planned each day throughout the week, culminating in festivities on Saturday night. He said there will be an induction of the Alumni Fellows, a Hall of Fame Athletics event, and a Wake Up with Washburn breakfast, all occurring next week.
He said a number of Washburn students have been recently recognized. He said that Sarah Briggs, who is a student in the Mass Media program from Salina, recently received a Toni Soreng Cobb Scholarship award from the Alpha Phi Foundation, one of only 82 persons in the country to receive that award. He said four international students also received International Rotary Scholarships from the Downtown Topeka Rotary club.
He said the debate forensics program has experienced success and its recent trip to Creighton University went very well. He said at this competition there were teams from across the country giving as example Rice University, the University of Nebraska, Central Missouri State and others, and our squad was able to come in third. Individual honors had persons placing as high as second place in specific categories. He said the team is doing an excellent job.
Dr. Farley reported that he's had two activities at the Kansas Board of Regents offices today. He said the sector representatives had the opportunity to interview the two gubernatorial candidates. He said the candidates didn't take any new positions in their interview, but it is clear they have an interest in higher education. He said the Hall Foundation made a presentation about its launching of an awareness program in the state of Kansas highlighting public awareness for higher education. He said there have been two studies, one from EGT of America which provide a lot of statistical data, among which of the six big twelve states have the lowest FTE in faculty, lowest salary rates for faculty and among the bottom of the percentage of state budget allocated for higher education. The other is the F. Hillard which indicated a public opinion links higher education with the economy but that universities are not doing a good job of attracting businesses. He said the report also indicated that, generally, the public believes that universities are funded adequately and are not perceived as lagging behind with respect to support for education. He said the Hall Foundation's goal is to raise awareness over a multi-year period to "capture the hearts and minds of the public" and that it will be creating a task force to help accomplish this. To help them do this, their goal over a five-year period is to move the dollars available to higher education to the top one-half of colleges and universities and then later to improve that to the top quarter.
President Farley then asked the Executive Director of Governmental and University Relations, David Monical, and the Dean of Enrollment Management, Al Dickes, to update the Board on the latest enrollment and marketing information.
Messrs. Monical and Dickes circulated printed materials and then highlighted portions of those for the Board. In response to a question concerning whether the increased enrollment this fall has adversely affected class size, Dr. Wasserstein, Vice President for Academic Affairs, noted that a number of sections have been added to accommodate the increase in students, but said there are some bigger classes. He reported work is already underway about making adjustments in the future.
In response to a query about the ratio of male/female students, Mr. Monical noted this is a trend which has been in place not only at Washburn over the years but at almost all state institutions and even nationwide.
In response to a question concerning the increase in first-time full-time direct high school matriculants and whether that increase could be attributable to any one particular geographical area, Mr. Dickes noted that three years ago there were only four or five counties in the state of Kansas which provided ten or more students, and that has now been doubled. He noted that the increase for the Kansas City metropolitan area is well over twenty first-time full-time freshmen. He said his staff has divided the state into three sectors and there's been growth in each of these. He said they are achieving significant success in the Kansas City metropolitan area, in Sedgwick County and also some success in Omaha, Nebraska. He said there are also numbers of students from Texas and Florida, attributable to athletics and other programs.
Responding to a question concerning the quality of the entering class, Mr. Dickes reported that the average grade point average has increased for the entering class to 3.4 and the ACT score to now almost 23.
In response to a query from the Board concerning whether the institution is equipped or has the capacity to move to a total of 7,000 students headcount, Dr. Farley indicated there would be no sacrificing of quality as it has been our premise for the past fifteen years or so that we have the capacity to handle 7,000 students based upon an appropriate mix of full-time and part-time students. He said the key is maintaining an appropriate number of student credit hours as we don't want to have to add space or faculty and the adjustment can occur in student credit hour enrollments.
Dr. Farley noted we have had admission criteria over the past several years and it's clear from review of the information that students are meeting these criteria rather easily and, consequently, one possibility for adjusting student credit hour enrollment is specific admission criteria for various programs. He indicated the maximum student credit hour with existing faculty and physical capacity is probably a bit less than 80,000 student credit hours, maybe 78,000 or 79,000. He noted there's still a good deal of capacity in the afternoon and that as more students are living on campus, they will be more likely to take those afternoon classes. He said we can provide incentives for them to take the 2:00, 3:00 and 4:00 p.m. classes. He said the difficult area there is in the area of natural sciences as most of the laboratory sections are presently being conducted in the afternoons now.
Regent Dick reminded Mr. Dickes that several years ago when the Board received a report on the University's marketing plan he made comments the plans were great but it's the results which count. He said he's happy to observe the results are there and said it's been a job well done.
In response to a question concerning recruitment efforts in the Topeka area, Mr. Dickes reported there is a counselor who is responsible for Topeka and noted there are several special programs, noting the freshmen from Topeka High School are brought onto the campus for a half day and a special program for juniors and seniors at Highland Park High School.
D. Treasurer's Report
Vice President for Administration and Treasurer, Wanda Hill, made a presentation highlighting information set forth in agenda items 1. Depository Security Transactions, 2. Liquidated Claims Approval - September 2002, and 3. Public Fund Investments - September, 2002. It was moved and seconded to accept the Treasurer's Report as outlined in the agenda items. Motion passed unanimously.
V. New Business
A. Consent Agenda:
It was moved and seconded to approve the Consent Agenda. In response to a question concerning the purchase of the Lee Arena Scoring/Video Display System, President Farley reported while we earlier had thought we would have been able to have a scoreboard/video display system provided to us at no cost, the decline in the economy following the September 11, 2001 events made that infeasible. He said the new soft drink provider agreement included $100,000 to the athletics program to "sweeten the deal," leaving the institution with the obligation to raise the rest of the funding for the purchase of such a system. He said the project was bid and the institution received two bids. The low bidder is Daktronics, Inc. with a good price of $171,700. He said the Athletics Department is confident it will be easy to finance the remainder of the amount for the project internally through sales of space on the scoreboard.
Motion passed unanimously. Approved by action of the Board of Regents:
a. Report of Purchases between $25,001 and $50,000
video/data projectors for the ITS Department from Cytek Media Systems at a cost of $38,420;
b. Classroom Furniture
replacement of old tablet-arm desks with chairs, desks & tables from Galaxie Business Equipment, Inc. at a cost of $60,758.92; and,
c. Lee Arena Scoring/Video Display System
award of contract to Daktronics, Inc. for scoring/video display system for Lee Arena at a cost of $171,700.
Regent Engel noted the Board had been in session for about an hour and it would be appropriate to take a brief recess. He announced the Board would stand in recess until 8:10 p.m. The Board recessed at 8:03 p.m.
At 8:10 p.m. the Board reconvened, still in open session.
B. Action Items:
1. Fiscal Year 2003 Budget
Vice President for Administration and Treasurer, Wanda Hill, made a presentation to the Board on the budget for fiscal year 2003, providing them a handout to accompany the agenda item. She highlighted information from both the handout and from the agenda item. It was moved and seconded to approve the FY '03 Operating Budget. Motion passed unanimously.
2. Mulvane Art Museum Accreditation
It was moved and seconded to authorize the President to enter into a memorandum of understanding by and between the University and the Friends of the Mulvane Art Museum, Inc. as outlined in the agenda item. Motion passed unanimously.
a. Benefit Plan Changes - Washburn University Cafeteria Plan
It was moved and seconded to approve the increase in maximum employee contribution to the health care reimbursement account from $2,880 to $5,000. MOtion passed unanimously.
* 3. Award of Contract for Moore Bowl Renovation
It was moved and seconded to ratify the approval by the Board Chair and Vice Chair for the adminsitration to enter into a contract with Murray & Sons Construction Company for the Moore Bowl project with a substantial completion date rejected of August 1, 2003 at a contract amount of $3,573,685. Motion passed unanimously.
* Item had inadvertently been passed over earlier.
VI. EXECUTIVE SESSION
It was moved and seconded to recess to Executive Session for the purpose of attorney/client discussion with University Counsel and to reconvene in open session at 8:50 p.m. in the Vogel Room of the Memorial Union. The Board recessed to Executive Session at 8:40 p.m. in the Vogel Room.
At 8:50 p.m. the Board reconvened in open session in the Vogel Room. It was moved and seconded to recess to Executive Session for the purpose of continuing attorney/client privileged discussion and to reconvene in open session in the Vogel Room at 9:10 p.m. The Board recessed to Executive Session in the Vogel Room at 8:50 p.m.
At 9:08 p.m. the Board reconvened in open session, announcing it had been in Executive Session for the purpose of consulting with its counsel under the attorney/client privilege and that no action had been taken.
It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session in the Vogel Room at 10:10 p.m. Motion passed. The Board recessed to Executive Session in the Vogel Room at 9:10 p.m.
At 10:10 p.m. the Board reconvened in open session in the Vogel Room and it was announced the Board had been in Executive Session for the purpose of discussing a personnel matter and that no action had been taken. It was moved and seconded to reconvene in Executive Session for continuation of discussion of the personnel matter and to reconvene in open session at 10:20 p.m. The Board recessed to Executive Session in the Vogel Room at 10:10 p.m.
At 10:20 p.m. the Board reconvened in open session. It was moved and seconded to increase the salary of President Jerry Farley by four percent and that the Board should explore possible deferred compensation plans for the President's continued service at the institution to be considered by the Board in March of 2003. Motion passed unanimously.
Chairperson Engel, noting there being no additional business for the Board of Regents to consider, declared the meeting adjourned. The meeting adjourned at 10:22 p.m.
Kenneth P. Hackler
Secretary, Board of Regents