WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS R E V I S E D M I N U T E S October 17, 1998 ______________________________________________________ I. Call to Order Chairperson Parks called the meeting of the Board of Regents to order at 11:03 a.m. in the Kansas Room of the Memorial Union. II. Roll Call Present were: Mr. Blair, Mr. Dick, Mr. Engel, Mr. Ferrell, Mrs. Parks, Mr. Roth and Dr. Ybarra. III. Approval of Minutes of September 9, 1998 meeting as circulated It was moved and seconded to approve the Minutes of the September 9, 1998 meeting as mailed. Motion passed unanimously. IV. President's Report President Farley began his report by reading to the Regents a thank you note from Mrs. Porter thanking the Regents for a lovely tribute at the Topeka Country Club marking her service to the Board of Regents. Dr. Farley announced that the University recently concluded the Annual Giving Campaign. He reported that last year $26,000 was raised and this year over $50,000 was given to the campaign. He said the Annual Giving Campaign this year was partnered with Capitol Federal Savings who had issued a challenge of matching new funds contributed to the Annual Giving Campaign dollar for dollar up to a maximum of $20,000. With the challenge fund money, the University's Annual Giving Campaign raised over $70,000. President Farley then reported on his "very intense trip" to the Far East. He and a delegation comprised of Chairperson Parks, Mayor Wagnon and the director of International Studies, Dr. Langdon, visited Seoul, Korea to award an honorary degree to President Kim. In addition to meeting with President Kim, they visited with chairman of the board of LG International, Cha Too Koo. Cha Too Koo is an alum of the institution and was most generous with his time with the delegation while they were in Korea. Dr. Farley reported that they were proceeded with news reports of their coming to Seoul for the presentation of the honorary degree in newspapers and were covered extensively by the media while there. He said they dined two evenings with Cha Too Koo and visited the LG International headquarters building. They lunched with President Kim at the "Blue House". He related that when they went to the "Blue House" they participated in the customary gift exchange, presenting President Kim a plaque and many WU mementos. President Kim in turn presented a watch and a book. Mrs. Parks added that the mission was accomplished, that they were very well received on the trip and that they got great news coverage. She reported that several people asked where Washburn is located. President Farley said he wanted to pay tribute to efforts of the staff and introduced Vice President for Academic Affairs, Dr. Sheley, to introduce Rich Robbins' presentation for acknowledgement of a national award won. Dr. Sheley said that the Center for Learning and Student Success recently received a national award by the National Academic Advising Association (NACADA) for an all institution advisory program. President Farley and the Board extended their congratulations to Dr. Robbins and staff. Dr. Farley said that from time to time the University receives unsolicited offers for services to be rendered to the institution. He said the institution recently received one from PRS International which focuses on accounts payable. He said this organization believes that it can find mistakes in an institution's books where vendors have been paid on duplicate invoices or had received more money than to which they were entitled. He said this group goes in and identifies these, collects the money and then receives a commission on the amount of money recovered. He said the institution invited PRS International to come to the campus. After reviewing three years of records over a several week period, the company reported that our system and controls work very well as they were unable to find any evidence of overpayment to vendors. He said this is a real tribute to the staff in the purchasing and business area. He reported that the annual advertorial is appearing in four publications this week and next. He said the advertorial for the University appeared in the October 19 issue of Time magazine and will be placed also in U.S. News & World Report, Sports Illustrated and Newsweek. He said the advertorial appears in approximately 350,000 subscription issues in Kansas excluding the Kansas City metro area. Dr. Farley reported that the University has entered into a partnership with Helen Hocker Theatre for a presentation of the play Children of Eden, which is an interpretive story of Genesis. He said the play will be presented the weekends of November 6-8, 13-15 and 20-22. He said the institution's pre-vet club is sponsoring a dog wash on October 18 at Noon at Pet Express. He said this is a fundraiser in which he intends to participate. He reported that Kathie Leon recently received the lifetime service award from the Kansas Association for the Education of Young Children. He announced that the American Bar Association recently accredited the University's legal assistant program. He noted that less than one-third of the 650 legal assistant programs in the nation have ABA accreditation. He reported that Washburn University student Richard McCaffrey, an accounting major, was one of 40 students invited to participate in an American studies program this past summer in Washington, D. C. at Georgetown University. He also was one of 100 Robert J. Miller leadership award winners. V. New Business A. Action Items 1. Partnership for Learning and Networking (PLAN) with KCKCC and JCCC It was moved and seconded to approve the Partnership for Learning and Networking (PLAN) program with Kansas City Kansas Community College and Johnson County Community College as presented in the budget. During discussion, President Farley said that the partnership presents a "true 2+2 program". The program will offer mediated instruction for students in the Kansas City area allowing them to complete a baccalaureate degree program. He said Washburn University will offer approximately 40 hours. He anticipates that the institution will recoup its start-up costs in approximately 15 months. Mr. Dickes circulated a brochure that the which begins the publication of the 2+2 program. Dr. Farley said that the University will have a full time person in the Kansas City area to promote and direct the 2+2 program as well as to recruit in the Kansas City area. Motion passed unanimously. 2. Admissions Criteria It was moved and seconded to approve the proposed admissions criteria. Chairperson Parks reported that the proposed admissions criteria had been studied by an ad hoc committee comprised of Regents Engel and Blair and deferred to the committee of two for their report. Regent Engel reported they had been present at a Washburn Student Association meeting when Carol Vogel presented the proposed criteria. He said they were favorably received. He also said they participated in an open forum over a two hour period when all but one person spoke in favor of the criteria. He also reported several of the high school counselors had been visited and none reported any problems. Regent Blair reported that some had raised a question about the fiscal note. He said he was satisfied there will be no adverse fiscal problem and he is extremely pleased with these criteria, they are helpful all the way around. President Farley said that the admissions criteria signals to students that we want "all students who come here to be successful." He did say, in response to a question, that there will be a need to add some additional staff and that the Regents will see that incorporated in the budget request later on this year. He did say this will help immensely in retention of students. Regent Engel reported that he had a proposed amendment to the proposed policy. It was moved and seconded to amend the proposed admissions criteria by striking references to priority admissions and conditional admission, and adding language noting the prescription for freshman success. Mr. Engel circulated his proposed amendments for review. Regent Engel said that, as there was some question whether the terms "priority admission" and "conditional admission" were the ones the administration felt characterized the admissions criteria, it was his intent to reduce the proposal to just the actual criteria for the policy manual leaving the administration to characterize the categories in the manner it believed best for marketing purposes. Regent Blair voiced an opinion that inclusion of the terms was important. It was moved and seconded to amend the proposed amendments by adding back the words "priority admission" in line 9 on page 1 and lines 21 and 41 on page 2, and the words "conditional admission" in line 28 on page 1 and lines 29 and 49 on page 2; and, to restore the words "and GED Score 45" in line 44 on page 2. On the vote on the proposed amendment: Regents Dick, Ferrell and Blair voted in favor; Regents Engel, Roth and Ybarra voted against; and, Chairperson Parks broke the tie by voting no. The proposed amendment to the amendment failed. On the vote on the amendment: Regents Engel, Roth and Ybarra voted in favor; Regents Dick, Ferrell and Blair voted against; and, Chairperson Parks broke the tie by voting in favor. The amendment was adopted and the motion to approve the admissions criteria as amended passed unanimously. It was the expressed consensus of the members that the policy as approved would permit the administration to use terms it felt appropriate in describing the two categories of enrolled students. * 3. Policies a. Change to Facilities Use Policy It was moved and seconded to approve the proposed amendments, as shown in the agenda item, to the University's Facilities Use Policy. Motion passed unanimously. b. Bible Room at the Bradbury Thompson Center It was moved and seconded to approve the proposed policy for the Bradbury Thompson Center. It was moved and seconded to amend the proposed policy on page 2, adding to the eighth line from the bottom of page 2 the words "except as permitted below," before the words "Wall decor cannot be removed." Motion passed. It was moved and seconded to add in the fourth line from the bottom of page 2 before the words "Mulvane Mart Museum" the words "Washburn Bible Committee and". Motion passed unanimously. The motion to approve the proposed policy, as amended, also passed unanimously. c. Revision to Business and Financial Affairs Handbook: Leave Without Pay It was moved and seconded to approve the revisions to the University's personal leave and sick leave policies in the Business and Financial Affairs Handbook and to add a section on leave without pay to I. section 3 as set forth in the agenda item. Motion passed unanimously. d. Elimination of 6 Month Waiting Period for Use of Accrued Personal Leave It was moved and seconded to delete I. section 3.2.1.6 in the Business and Financial Affairs Handbook. Motion passed unanimously. B. Consent Agenda It was moved and seconded to approve the consent agenda. Motion passed unanimously. As approved by the Board: 1. Expenditures over $25,000 a. Cleaning, Caulking, Tuckpointing a7 Waterproofing of Law School and Clinic Award of a contract to Restoration and Waterproofing Contractors, Inc. in the amount of $43,858.00 to clean, caulk, tuckpoint and waterproof the exterior stonework on the Law School and Clinic; b. IBM RS 6000 SP2 Node for SAS Purchase Purchase of an SP2 Node for the RS 6000 from Source One in the amount of $37,632.00; c. Hitachi Telephone Switch Maintenance Agreement Purchase one-year switch maintenance agreement, beginning November 19, 1998, for service and parts for the HCX 5500 telephone switch from Xeta Corporation in the amount of $28,140.00; d. Medium Duty Truck for Physical Plant Purchase of one medium duty truck for the Physical Plant Department from Ed Bozarth Chevrolet, Topeka, in the amount of $31,731.00; 2. Personnel a. Personnel Actions - Administrative Staff Appointment of April Hansen as Director of Admissions beginning October 19, 1998 at an annual basic salary of $48,000.00; 3. Financial Reports a. Depository Security Transactions; b. Liquidated Claims Approval - August 1998; c. Liquidated Claims Approval - September 1998; and, d. Public Fund Investments * Dr. Farley noted that as the admissions criteria as amended was adopted by the Board of Regents in new business item V.A.2., all that is required for the non-high school diploma applicant is the GED transcript and suggested that the policy be changed to clearly indicate that the GED diploma is required. It was moved and seconded to approve the previously adopted admissions criteria to change the word "transcript" as it appears in line 40 of the proposed amendments to the word "diploma". Motion passed unanimously. C. Information Items Dean of the School of Business, Dr. Julianne Mazachek, made a presentation to the Board of Regents concerning the efforts of the school to make improvements. 1. Quarterly Financial Report as of September 30, 1998 Vice President for Administration and Treasurer, John Moore, made a PowerPoint presentation to the Board of Regents outlining the status of the revenues and expenditures received and incurred by the Board as of September 30, 1998. It was moved and seconded to adjourn. The Board of Regents meeting adjourned at 1:05 p.m. ___________________________ Kenneth P. Hackler Secretary, Board of Regents