I. Call to Order
Vice Chair Engel called the meeting to order at 7:15 p.m. in Room 201 of the Garvey Fine Arts Center.
II. Roll Call
Present were: Mr. Dick, Mr. Engel, Mrs. Lee, Mrs. Parks, Mr. Roth and Mayor Wagnon.
III. Approval of Minutes of October 14, 2000 meeting as mailed
It was moved and seconded to approve the Minutes of the October 14, 2000 meeting as mailed. Motion passed unanimously.
IV. Officer Reports
A. Chair's Report
B. President's Report
President Farley extended his congratulations to Glenda Taylor and members of the faculty of the Art Department upon their attaining full membership as a member of the National Association of Schools of Art and Design. Dr. Farley said that Washburn now is only the third school in the state of Kansas to earn such an accreditation. The other two are the University of Kansas and Kansas State University.
He announced that ten days ago the University received approximately $300,000 from the estate of Laura Green, a 1936 graduate of the University and an assistant professor of mathematics at the University who retired in 1976. He said the amount of the gift to the University will fund scholarships for ten math students a year.
President Farley announced that the Veterans Day observance will be held on the University's campus Friday and will include an appearance by Senator Sam Brownback.
He announced that Duane Randle, a law student, has been awarded the ambassadorial scholarship from the Rotary Foundation. He will be in England for one year studying conflict resolution.
Dr. Farley announced that more than 100 Kansas high schools have signed up this year for the annual High Q competition which begins the first weekend in December. He said the teams come from across the state with the farthest away being Ness City.
He reported that two consultants were on the campus Monday and Tuesday of this week. One was a nationally recognized consultant on student recreation fitness center. He said he hoped that the administration would have the consultant's report by Christmas so that a proposal could be brought before the full Board of Regents at its January meeting. The other consultant was on campus for advising the administration on a new debit card for use by students.
President Farley reported that the men's basketball team was ranked No. 1 in the MIAA. He noted, however, that Missouri Southern, also in the MIAA, is ranked No. 1 nationally. He said the men's team will play the University of Kansas on Friday, November 25. He said the University has been given 500 tickets.
He reported the administration has been working with Menninger's, which recently announced that it would be leaving Topeka. He said he has visited with their executive staff three or four times since the announcement and has shared ways we might be able to assist the employees in retraining. By way of example, retraining psychiatric nurses to become floor nurses or operating room nurses, and retraining or expanding training for office workers in office technology. He said we can be as flexible as they want or need in meeting the needs of those employees who may choose to remain.
C. Committee Reports
Regent Dick reported on the budget/finance committee and the housing committee. He said first that the budget/finance committee will be meeting Thursday, November 9 in the Lincoln Room of the Memorial Union at 8:30 a.m. He said on the agenda are the auditor's reports, discussions with several faculty members concerning faculty salaries and merit pay, performance indicators, and bond financing options. He said he anticipates that there will be another budget/finance committee meeting in about two weeks and another one nearer to the December Board of Regents meeting.
He said that he anticipates the housing committee will coordinate with the budget/finance meetings in a couple of weeks to visit with the faculty and administration committee which has been looking at housing options. He said the committee appears to be between a rock and a hard place because we can't build what we want because of funding and if we hold to the amount of funding available, we can't build what we want.
Regent Engel reported that the intellectual property committee will be meeting on November 17 in Wichita. He said that he, Professor Wadley and Vice President Wasserstein will be traveling to the law offices of James Roth to work on the proposal. He said they hoped to be able to come back to the full Board at its December meeting with a proposed item.
D. Treasurer's Report
Vice President for Administration and Treasurer, Wanda Hill, gave the Board an update on the various building projects. First, she said the door to the White Concert Hall is open so that any of the Board who are interested could see into the auditorium. She said the seats are gone, the scaffolding is up and some acoustical panels have been placed on the rear wall of the stage. She said the original estimated completion date of December 15 won't be met as the project will not be done until after January 1st with the replacement of seats and carpeting. She said Vespers has been moved to Lee Arena.
Vice President Hill said the Lee Arena project is on track. She said they plan to have the drawing phase complete and ready for Board approval at its December meeting and to award the contract in January.
The Living/Learning Center project is on track with the original schedule. She said there has been a little slip in the timing as they had been ahead by as much as two weeks. Building Two and Three have had the structural framework complete and Building One has the masonry work 95% done. She said there has been some loss of time in November due to weather, but that the building should be closed in for winter.
Vice President Hill then moved to the 1. Depository Security Transactions and 2. Liquidated Claims Approval - October 2000. It was moved and seconded to receive and approval agenda items IV. D. 1. and 2. Motion passed unanimously.
Vice President Hill then made a report on IV.D.4. Quarterly Financial Report which was circulated to members of the Board at the meeting. The report is summarized on the front page of the handout. It was moved and seconded to accept the Quarterly Financial Report. Motion passed unanimously.
Vice Chair Engel solicited public comment. There was none.
V. New Business
A. Action Items
1. West Hall - Room 100C and 100D Project No. P-0089
It was moved and seconded to award contracts for renovation of Rooms 100C and 100D of West Hall to Bob Florence Co., McElroy Plumbing, and Terrcon, Inc. totaling approximately $46,082.63. Motion passed unanimously.
2. Continuation of Phased Retirement Program
It was moved and seconded to extend the Phased Retirement Program through June 2005. Motion passed unanimously.
* 3. Phase II Living/Learning Center Project - Completion of Stauffer Commons
It was moved and seconded to approve change orders to McPherson Contractors in the amount of $1,163,585; Piping Contractors for $264,259; and Torgeson Electric for $194,250 for completion of Stauffer Commons. Motion passed unanimously.
* Item added to the agenda at the meeting with the consent of the Board.
B. Consent Agenda
It was moved and seconded to approve V. B. 2. a. and b. and V. B. 3. a. Motion passed unanimously. As approved by the Baord:
2. Expenditures over $25,000
a. PBS Station Independence Program Membership Renewal
payment to PBS in the amount of $28,794 for the Special Independence Program membership was ratified;
b. Purchase of Sleeping Room Furniture for LLC
it was moved and seconded to award contracts to Southwest Contract in the amount of $362,986.25 for furniture for the Living/Learning Center and Kuehne and West Halls and to Period Furniture in the amount of $75,587.00 for beds for LLC and Kuehne and West; and,
a. Personnel Actions - Administrative Staff
the appointments of Jamison M. Johnson as Assistant Director of Student Activities and Greek Life at an annual basic salary of $27,000; Mark Sarver as Senior Systems and Network Administrator at an annual basic salary of $38,004; and, Lamar Patterson as Director of Dining Services Operations at an annual salary of $54,000.
1. Proposed Residence Hall Contract Rates for FY 2001-2002
It was moved and seconded to delegate to the administration the authority to set room and board rates in the budget process as the budget is divided by the Budget/Finance Committee. Motion passed unanimously.
C. Information Items
1. Report on Trees for the Millenium
Director of the Washburn Alumni Association, Susie Hoffmann, updated the Board on the status of the Trees for the Millennium project. Director Hoffmann reported that the project has been successfully completed with over 600 trees already planted or to be planted on the Washburn campus as a result of the project. Included in the total are 100 trees donated by the U. S. Forest Service in conjunction with the Millennium Tree Project conducted by the Department of Agriculture which proposed 100 trees, with each tree having some historical significance, being planted in the capital of each state. Governor Graves designated the Washburn campus as the site as the Kansas Capital for the Kansas Millennium Tree Grove.
Ms. Hoffmann reported that the names of all tree donors may be found in the commemorative book on display in the Mabee Library and also on the University's web site. She reported that on the web site donors are also able to pinpoint the location where their tree has been placed.
2. Assessment Report
Vice Chair Engel recognized Interim Vice President for Academic Affairs, Ron Wasserstein for the information item on assessment. Dr. Wasserstein, in turn, introduced Sandy Tutwiler, a faculty member in the Education Department, and Donna LaLonde, Interim Assistant Vice President for Academic Affairs.
Dr. Tutwiler said that the assessment is a part of the accreditation process mandated by the North Central Association of Colleges and Universities. She said we have learned that we were confusing our program review process with assessment of student learning. She said the process is a loop in which we collect data about students performance which we then apply to improve student outcomes which again returns to the collection of data and again efforts to apply the information learned from that assessment to improving student outcome. She said we have been stepping up our efforts and that there are pilot projects in the libraries, the School of Nursing and also in the general education area. She circulated an assessment program newsletter. She said we are required to provide an udpate to the NCA by June of 2001. She also indicated that what we are doing is merely a matter of systematizing what we are doing. That report is to include student academic outcomes by program and expectations for student learning and how that learning is measured and evidence that information is gathered from the assessment is being used to improve learning. Both Dr. Tutwiler and Dr. LaLonde reported that there is a high level of enthusiasm for the efforts of the assessment program as a vehicle to improve student outcomes at the University.
The meeting adjourned at 8:39 p.m.
Kenneth P. Hackler
Secretary, Board of Regents