WASHBURN UNIVERSITY OF TOPEKA
BOARD OF REGENTS
MINUTES
November 13, 1996
_______________________________________________________________________________
I. Chairperson Roth called the meeting to order at 7:01 p.m. in the Kansas Room of the
Memorial Union.
II. Present were: Mr. Dick, Mr. Engel, Mr. Ferrell, Mr. Felker, Mr. Maag, Mrs. Parks, Dr.
Robinson and Mr. Roth.
III. It was moved and seconded to approve the minutes of the October 9, 1996 meeting
as circulated. It was moved and seconded to amend the minutes to reflect that Mr.
Engel was in attendance. Motion passed. The Board then voted unanimously to
approve the minutes of October 9, 1996 as amended.
IV. New Business
A. 1995-96 Audit Reports - Berberich, Trahan & Co., P.A.
Chairperson Roth introduced John Berberich, a principal in Berberich, Trahan &
Co., who outlined the results of the firm's audit of the University. Mr. Berberich
made his presentation following an outline handed to the Board. It was moved
and seconded to accept the 1995-96 audit reports and to appoint the firm of
Berberich, Trahan & Co., P.A. to perform the 1996-97 audits.
B. Andrew J. and Georgia Neese Gray Trust Gift
It was moved and seconded to approve the proposed expenditure of proceeds
from the Andrew J. and Georgia Neese Gray Trust as outlined in the agenda item,
including the naming of the University Theatre to the Washburn Andrew J. and
Georgia Neese Gray Theatre with the expenditure of up to $50,000 for
installation of signage in the building and to make improvements in the lobby area
of the theatre and to endow the remainder of the Trust proceeds to be used as
outlined in Mr. Hunter's communication included with the agenda item. Motion
passed with Mr. Engel voting no.
C. Zeta Tau Alpha Lease
Mr. Mike Gentry, local counsel for the local Zeta Tau Alpha chapter, was
introduced by the chairperson of the Board. Mr. Gentry indicated that the chapter
was wishing to make an assignment of its leasehold to its national organization.
It was represented that the Zeta Tau Alpha national local would have no objection
to a renegotiation of lease due to the arcane and archaic language of the current
lease agreement. Mr. Hackler was directed to work with Mr. Gentry in
development of a proposed lease to replace the one existing between Zeta Tau
Alpha and Washburn University of Topeka.
D. Expenditures over $25,000
It was moved and seconded to approve the expenditures outlined in IV.D.1.
through 3. Motion passed unanimously.
As approved by the Board of Regents, a contract will be awarded to Senne &
Company for replacement of the Carnegie stairs in a contract amount not to
exceed $29,000; the payment of the KTWU Station Independence Program fees
for FY'97 in the amount of $31,272.21; and, the purchase of video server for
KTWU from Electronic Video Systems in the amount of $71,300.
E. Policies
1. Proposed Facilities Use Policy/Rental Rate Changes for the Bradbury
Thompson Center (BTC)
It was moved and seconded to table the proposed policy changes and rental
rates for the Bradbury Thompson Center outlined in the agenda item IV.E.1.
Motion passed. It was moved and seconded to approve the transfer of
$29,300 from the Board of Regents Contingency Account to the Facilities
Use Office accounts for the operation of the Bradbury Thompson Center.
G. Financial Reports
It was moved and seconded to approve the financial reports. Motion passed
unanimously.
As approved by the Board of Regents, the Depository Security Transactions and
Liquidated Claims Approval outlined in agenda items IV.G.1. and 2. were
approved.
It was moved and seconded to recess to an Executive Session for a period not to exceed
20 minutes for the purpose of discussing a personnel matter and to reconvene in open
session in the Kansas Room with possible action to be taken. Motion passed unanimously.
The Board recessed to Executive Session in the Cottonwood Room of the Memorial Union
at 8:00 p.m. At 8:20 p.m. the Board reconvened in open session. It was moved and
seconded to extend the Executive Session for a period not to exceed 20 minutes for the
purpose of discussing a personnel matter and to reconvene in open session thereafter with
possible action. Motion passed unanimously. At 8:20 p.m. the Board recessed to
Executive Session in the Cottonwood Room of the Memorial Union.
At 8:40 p.m. the Board reconvened in open session. It was moved and seconded to
extend the Executive Session for the purposes of discussing a personnel matter for an
additional 20 minutes and to reconvene in open session at the conclusion thereof with
possible action. Motion passed unanimously. At 8:40 p.m. the Board recessed to
Executive Session in the Cottonwood Room of the Memorial Union.
At 9:00 p.m. the Board reconvened in open session. It was moved and seconded to
extend the Executive Session for a period not to exceed 20 minutes for the purpose of
discussing a personnel matter and to reconvene in open session at the conclusion thereof
with possible action. Motion passed unanimously. At 9:00 p.m. the Board recessed to
Executive Session in the Cottonwood Room of the Memorial Union.
At 9:20 p.m. the Board reconvened in open session and it was moved and seconded to
recess to Executive Session for a period not to exceed 20 minutes for the purpose of
discussing a personnel matter and to reconvene in open session for possible action at the
conclusion thereof. Motion passed unanimously. At 9:20 p.m. the Board recessed to
Executive Session in the Cottonwood Room of the Memorial Union.
At 9:33 p.m. the Board reconvened in open session in the Kansas Room of the Memorial
Union.
F. Personnel
1. Professor Ann Ukena for Assistant Professor Emeritus
It was moved and seconded to award the status of Assistant Professor
Emeritus to former faculty member Ann Ukena. Motion passed unanimously.
2. Resignation
It was moved and seconded to accept the proposal of Dr. Luella Wolff for her
resignation and to award, conditional on her executing a release, a terminal
sabbatical leave for the Spring, 1997 semester and payment of $5,000 with
her June, 1997 two-in-one check. Motion passed.
The Chairperson of the Board of Regents announced that, during its Executive Session, it
had received a proposed agreement between Washburn University of Topeka and the
United Steelworkers of America for the USW bargaining unit on the University's campus.
It was moved and seconded to approve the proposed agreement subject to the elimination
of paragraph 8.4 in Article VIII. Motion passed unanimously.
It was moved and seconded to adjourn. Motion passed unanimously. The Board of
Regents meeting adjourned at 9:35 p.m.
______________________
Kenneth P. Hackler
Secretary, Board of Regents