WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES November 16, 1994 __________________________________________________________________________________________ I. Chairperson Ferrell called the meeting of the Board of Regents to order at 5:07 p.m. in the Topeka Room of the Memorial Union. Present were: Messrs. Ferrell, Maag, Montgomery, Roth; Mrs. Hines, Mrs. Parks, and Mrs. Porter. III. Approval of Minutes It was moved and seconded to approve the Minutes of the September 24, 1994 and the November 5, 1994 meetings as circulated. Motion passed. Dr. Sheley introduced Dr. Floyd Goodwyn, Director of the Learning Enrichment Center, who will join the University in January, 1995. IV. New Business G. Neighborhood Improvement Association; Neighborhood Revitalization This item was taken out of order to accommodate the presence of representatives of the Holliday Park and Chesney Park Neighborhood Improvement Associations and a presentation by Dr. William Wagnon, Director of the Institute for Community Partnerships. Dr. Wagnon summarized the issues relating to the efforts to prevent the deterioration of the city's central core and commented upon the University's efforts to work with the Economic Development Committee, the Shawnee County Health Department, the Turnaround Team, Downtown Topeka, and the NIAs. Ms. Cindy Demotte, immediate past president of the Holliday Park NIA, stated that their group was unsure of the University's position regarding Neighborhood Revitalization and the implementation of the Blighted Housing Protocol. She assured the Board that the NIA wanted to work with the University and is interested in preserving the nature of the single-family housing in the NIA. Ms. Debbie Volle, of the Chesney Park NIA, stated that there may have been miscommunication between the University and the NIA regarding the goals and suggested that the University work directly with the area NIAs. Mr. Maag arrived at 5:16 p.m. Mrs. Parks arrived at 5:24 p.m. Mr. Ferrell stated for the Board of Regents that the University's goal is to be a good neighbor and to support the single family nature of the area surrounding the campus except for the perimeter area to the East of the campus. The Board directs the administration to become an active participant in working with the NIAs. Mr. Ferrell encouraged the NIAs to let the University know if we are not working together well. President Thompson stated that the University would work with the NIAs to improve the neighborhood and would meet with them on a more frequent basis and to attempt to work in a more harmonious way. The Board consensus was that the University will work with the NIAs and support the current housing demolition project until its expiration in approximately six months. It was moved and seconded to approve the University's support of the Neighborhood Revitalization Program. Motion passed. A. 1993-94 Audit Reports-Berberich, Trahan & Co. Mr. Mosiman introduced Mr. Berberich and Mr. Koehn of the audit firm to present the audit report. No material weaknesses were noted in the audit. Mr. Berberich noted that Mr. Mosiman and his staff were to be commended for their work and their cooperation with the auditors. It was moved and seconded to accept the report of the auditors. Motion passed. Miscellaneous A non-agenda item, the topic of the recent acquisition and installation of art works on the campus, was introduced by Mr. Ferrell, President Thompson reported that a nucleus of a committee has been formed which will establish criteria for selecting pieces of art for the campus and the development of an overall campus beautification plan. The committee will be comprised of a cross-section of persons from the University, alumni, and friends of the University. Mr. Richard Ross, President of the Mulvane Art Center, Inc., spoke regarding a letter he had sent to each member of the Board containing a resolution from the Mulvane Art Center Board. The Mulvane Art Center Board was unanimous in its recommendations that: -- all objects of art selected for or donated to the University must be of high quality, -- the University should develop a policy for the acceptance and selection of art for the University, -- a committee with authority should be formed to assist in the above efforts and must include representatives from the Art Department and the Mulvane Art Center. Mr. Ross further stated that the Mulvane Art Center, Inc. desires to work with the University in a cooperative manner. An art student, Greg Inkmann, made a brief personal comment to the Board regarding the recent art purchases. He requested that future art acquisitions include works by Washburn art students and that students and Art Department faculty be included on the committee being formed. Mr. Ferrell stated that President Thompson had undertaken the acquisition of sculptures for the campus with the best intentions and that the committee being established should address the issues raised by both Mr. Ross and Mr. Inkmann. Mrs. Porter encouraged the inclusion of students on the committee. B. March 1994 Facilities-Capital Master Plan Mr. Mosiman presented the plan to the Board and stated that our facilities are in good shape overall. He explained the methods by which maintenance projections are made. He stated that the University could add as many as 2,500 students within current facilities as long as classes were scheduled when rooms were available. President Thompson stated that a committee is looking into the possibility of building new residence hall(s). He will bring a specific recommendation for residence halls to the Board in the future. Dr. Greider stated that a survey was being conducted among current and former residents of the dormitories to ascertain what student needs and desires are. He also said that consideration is being given as to the future use of Carruth Hall. C. 1995-96 Proposed Classified Compensation Schedules It was moved and seconded to approve the schedules as circulated. Motion passed. D. Purchases over $25,000 It was moved and seconded to approve items D.1.-3. as circulated. Motion passed. The items approved are as follows: The purchase of CODEC Teleconferencing Equipment from Nordstan Communications, Inc. in the amount of $34,875; Garrett Natatorium Swimming Pool Reconditioning, work to be done by Hammerschmidt Pools in the amount of $28,575; and, Heat Plant-Fuel Storage Facility contracts approved to Sunbelt Environmental Services, Inc. in the amount of $146,101.80 and Topeka Pump Co. in the amount of $16,075. E. Administrative Policies 1. Alcoholic Liquor/Cereal Malt Beverage Policy This item was for a first reading only. Mr. Ross of the Mulvane Art Center Board requested a change in the title of Mulvane to read "Museum Foyer" to reflect the name accurately. He also asked that the area of the Museum itself, not just the foyer, be included. To help clarify whether this is possible, Dr. Thompson stated, an opinion from the Attorney General has been sought. 2. Facilities Use Policy: Fee Waiver It was moved and seconded to approve the waiver as circulated. Motion passed. F. Financial Reports 1. Quarterly Grant Fund Reports 2. Quarterly Endowment Fund Reports It was moved and seconded to accept the reports as circulated. Motion passed. 3. Budget Status Report Summary 4. Investment Annual Reporting Requirements; 5. Depository Security Transactions; 6. Public Fund Investments; and, 7. Liquidated Claims Approval It was moved and seconded to approve items 3-7 as circulated. Motion passed. Real Estate Sales Agreement Amendment This was a hand-out item amending a previously approved real estate sales agreement. It was moved and seconded to approve the amendment as distributed. Motion passed. The Board of Regents meeting adjourned at 7:11 p.m. Respectfully submitted, __________________________________ Carol Lyon Vogel Assistant Secretary, Board of Regents