WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

November 17, 1999

_____________________________________________________________________________________





I. Call to Order



Chairperson Blair called the meeting to order in the Robinson Court Room at the Washburn Universityi School of Law at 7:10 p.m.



II. Roll Call



Present were: Mr. Blair, Mr. Craig, Mr. Dick, Mr. Engel, Mr. Goossen, Mrs. Lee, Mrs. Parks, Mr. Roth and Mrs. Wagnon.



III. Approval of Minutes of October 9, 1999 meeting as circulated



It was moved and seconded to approve the minutes of the October 9, 1999 meeting as circulated. Motion passed unanimously.



IV. Officer Reports

A. Chair's Report



Chairperson Blair announced that he is scheduling get acquainted luncheons with the deans of the major academic units and extended an invitation to members of the Board of Regents to attend as many of those luncheons as they wish and are able to. He said these meetings have no agenda but are intended just to serve as get acquainted sessions.



B. President's Report



President Farley highlighted events and activities occurring in the month since the last Board of Regents meeting, including the "Creation, Evolution and First Amendment Roundtable Discussions" held in White Concert Hall on November 4; the Veterans' Day observance on campus November 11; the meeting of the Washburn Endowment Association Board of Trustees at which the Capital Federal gift to the Living/Learning Center project was announced; and, the observance of the 75th anniversary of the Mulvane Art Center and its upcoming jubilee auction. He reported that Washburn University law alumnus, Delano Lewis, was confirmed by the U. S. Senate last week as U. S. Ambassador to South Africa. Dr. Farley announced that the Center for Learning and Student Success was recently notified of a grant awarded to it to conduct a longitudinal study on the effectiveness of strategies promoting the academic success of students admitted to the University as conditional students under the new admissions criteria; Burger King recently selected WU football player, Aaron Doonan, as a Burger King college football scholar athlete which will include a gift of $10,000 to the University's general scholarship fund by the Burger King Corporation; and, that two Washburn debate speech teams, Brad Wilmuth and Beth Hall, and Nick Barnes and Jenny Carr, captured first place in debates this month at Longview Community College in Kansas City, Missouri.



C. Treasurer's Report



Vice President for Administration and Treasurer, Wanda Hill, presented a revised first quarter report for fiscal year 2000. She said the changes in the report were made to reflect the downturn in enrollment for fall 1999. She also presented the Depository Security Transactions, Liquidated Claims Approval for September and October, and, the Public Fund Investments. It was moved and seconded to accept the first quarter Quarterly Financial Report and approve the Depository Security Transactions, Liquidated Claims Approval for September and October, and, the Public Fund Investments.



V. New Business



A. Action Items



1. Expenditures over $25,000



It was moved and seconded to approve the expenditures over $25,000 shown in agenda items V.A.1.a. through f. Motion passed unanimously.

a. Living/learning Center Project - Water Main Relocation

Issuance of a contract for relocation of a water main to clear the Living/learning Center site to Emcon, Inc. in the amount of $57,476.98;

b. Replacement of roof shingles on Whiting Fieldhouse

Award of a contract for replacement of roof shingles on Whiting Fieldhouse to B&K Management, Inc., d/b/a Weathercraft Co. of Topeka in the amount of $33,900.00;

c. Purchase of Six Data Projectors for the Media Center Mediated Classrooms

Ratification of the purchase of six EIKI Model XGA 980Y LCD projectors for the Media Center Mediated Classrooms from Cytek Audio Visual, Topeka, KS in the amount of $40,434.00;

d. Purchase of replacement computers for Continuing Education Lab

Purchase of fourteen (14) student workstations, instructors workstation and server for Continuing Education Lab from Dell Computer, Round Rock, TX in the amount of $22,455.00;

e. Payment of Invoice for Printing of Law School Catalog

Payment to Sun Graphics of Parsons, Kansas in the amount of $34,471.00 for the printing of the Law School Catalog; and,

f. Printing of Washburn Law Journal

Award of a contract for printing the 1999-2000 Law Journal to Joe Christensen, Inc., Lincoln, NE for the approximate amount of $26,000.00.



2. Policies



a. Revision to Business and Financial Affairs Handbook: Direct Deposit of Payroll



It was moved and seconded to approve the proposed revision to the Business and Financial Affairs Handbook for direct deposit. Motion passed unanimously.



As approved by the Board, the direct deposit policies and procedures will permit all benefit-eligible employees to participate in the direct deposit plan.









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b. Revision to Business and Financial Affairs Handbook: Leaves of Absence



It was moved and seconded to approve the proposed revision to the Business and Financial Affairs Handbook on leaves of absence for classified employees. Motion passed.



As approved by the Board, the policy with respect to leave of absence for classified employees will base the accrual of personal leave on the number of hours actually worked.



c. Video/Satellite Conferencing Policies/Fees



It was moved and seconded to approve the proposed policy on video/statellite conferencing fees. Motion passed.



d. Gift Policy and Procedures Manual



It was moved and seconded to approve the Gift Policy and Procedures Manual. Motion passed with Regent Engel abstaining.



B. Consent Agenda



It was moved and seconded to approve the Consent Agenda. Motion passed unanimously. As approved by the Board of Regents:

1. Personnel

a. Voluntary Phased Retirement - Langdon

A Voluntary Phased Retirement agreement for Dr. William Langdon was approved; and,

b. Faculty Personnel - Boyd

The acceptance of the resignation of Rodney Boyd and designation of facuty Emeritus status for him.



C. Information Item(s)



1. KTWU Conversion to Digital Planning



KTWU General Manager, Eugene Williams, made a PowerPoint presentation on a proposal relating to the television station's tower and tower site. As noted by Mr. Williams, KTWU is required to begin broadcast of digital television signals by May 2003. He said the University recently received an NTI/PTFP grant to replace the current antenna. He said structural analyses of the current 45-year-old tower disclosed that it no longer meets code requirements which have become more stringent over the life of the tower necessitating that the present tower be replaced. He outlined the options available to KTWU and Washburn University for replacing the tower. They include construction of the tower by the University with lease to other television, radio and cellular providers; construction at no cost to the University by a tower leasing company with other additional stations leasing space on the tower; or, construction of the tower by a tower leasing company and leased back to KTWU and other stations. He said the University does have a construction permit for the installation of the NTSC antenna provided under the awards of the NTIA/PTFP grant.









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Under the terms of the grant and permit, the project is to be completed by May 2001, projecting a time line for the project requires that tower construction begin by April of 2000 and the antenna ordered by July of 2000. It was moved and seconded to authorize the administration to investigate partnerships with broadcast tower companies and/or other broadcasting television stations to construct and operate a tower on the existing KTWU broadcast site with the guidelines that the administration should seek to have the least up front costs to the University with the greatest income potential with lowest associated risk. Motion passed unanimously.



* LLC Construction Update



Special Assistant to the President, Tom Ellis, provided the members of the Board of Regents with an update on the work being conducted in planning for construction of the new Living/Learning Center. He noted that Carruth Hall is being demolished this week and that work is continuing on the development of the general conditions of the contract for the construction project. He said the present thinking of the administration and the architect is to bid the project as a multi-contract project with mechanical, electrical and general contractors. He anticipated opening the electrical and mechanical bids one day in advance of opening those for the general contractor. He said he has received expressions of interest from contractors far and wide and that he has begun contacting contractors to apprise them of the existence of the project encouraging them to bid on the project. He said they anticipate having the general conditions of the project ready for Board approval at its December meeting. He said the administration will be working closely with Chairperson Blair and Vice-Chair Engel as those are developed.



It was moved and seconded to direct the architect to prepare the bid specifications so as to permit the project to be bid either as a multi-contract project or a single contract project. Motion passed unanimously.



* President Farley announced his selection of Denise C. Ottinger to be appointed as the new Vice President for Student Life following an exhaustive search process. He said he is recommending an annual basic salary of $80,000 and that Dr. Ottinger would begin her employment at the University in January as her schedule permits. It was moved and seconded to approve the appointment of Denise C. Ottinger as Vice President for Student Life at an annual basic salary of $80,000. Motion passed unanimously.



* Item(s) added at the meeting with the consent of the Board.



President Farley announced that he has requested that Dr. Gary Forbach, currently chair of the Department of Psychology in the College of Arts and Sciences, serve as the University's first Director of Leadership Studies. He also noted that Dr. Sheldon Cohen was attending, in an official capacity, his final Board of Regents meeting after serving the University for 39-1/2 years. The Board of Regents recognized Dr. Cohen and his contributions to the University.



Without further business coming before the Board, the meeting adjourned at 8:35 p.m.







________________________

Kenneth P. Hackler

Secretary, Board of Regents



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