Agenda Item No.  V. A. 4. a.

Washburn University Board of Regents


SUBJECT: Coaches' Contracts

DESCRIPTION: Current policy for coaches contracts, found in the Athletics Department Policies and Procedures Manual, at 509:1, provides that all coaches shall have annual twelve month contracts coinciding with the fiscal year. The issue presented is one of fundamental fairness to individuals in various sports as the season for each sport varies and none corresponds with the University's fiscal year. The athletics administration believes that fundamental fairness to coaching staff requires that their coaching contracts correspond generally with the regular playing season and provide similar time frames for renewal decisions to be made and contracts renewed. The athletics administration proposes that the policy be amended to provide for the effective date for renewal of coaching contracts sixty days after the month the regular season his/her sport ends.

To effect this change, the administration recommends amendment to 509:1 of the Athletics Department Policies and Procedures Manual as shown (italics is for verbiage to be removed and bold is for verbiage to be inserted):

"Contracts for the Athletics Director and all Head and Assistant Coaches are developed based upon long range program goals, available funding and performance evaluations. Twelve month contracts are issued annually, from July 1 to June 30 for all athletic administrativeors personnel of the Athletics Department and for coaches according to the following schedule.


Football November February 1 to January 31

Volleyball November February 1 to January 31

Basketball February May 1 to April 30

Tennis May August 1 to July 31

Golf May August 1 to July 31

Baseball May August 1 to July 31

Softball May August 1 to July 31

FINANCIAL IMPLICATIONS: No additional funds necessary

RECOMMENDATION: President Farley recommends approval of the proposed policy amendment.

__________________________ ______________________________

(date) Jerry B. Farley, President

By way of example, baseball's regular season ends in May which would provide only one month of continuing employment should the University determine that it is in the best interests of the University to nonrenew the coach in that sport. By contrast the regular basketball season ends in February. Were the University to determine to nonrenew a basketball coach, she/he would have 4 months of continuing employment.

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