WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES December 9, 1998 __________________________________________________________ I. Call to Order Chairperson Parks called the meeting to order at 6:06 p.m. in the Kansas Room of the Memorial Union. II. Roll Call Present were: Mr. Dick, Mr. Engel, Mr. Ferrell, Mrs. Parks, Mrs. Wagnon and Dr. Ybarra. III. Approval of Minutes of November 11, 1998 meeting. It was moved and seconded to approve the Minutes of the November 11, 1998 meeting as mailed. Motion passed unanimously. IV. President's Report President Farley reported that the annual High Q contest was held on the University's campus the past weekend. There were 105 teams representing 95 schools. He said High Q continues to be a "delight and success." There were approximately 650 students participating along with 100 coaches and sponsors. The contest itself is conducted by approximately 150 volunteers and sponsored by WIBW-TV. He said the final competitions will be televised and will run through March before the ultimate winner is decided. Two of the University's debate team members have been invited to a prestigious tournament: The Point Loma Nazarene Invitational. They are: Beth Hall and Brad Wilmoth. The 1998 Fall Commencement will be held Friday, December 18, in White Concert Hall. President Farley said there were approximately 285 candidates for degree from all schools. There will be two ceremonies one at 6:30 p.m. followed by a reception and the College of Arts and Sciences will have its commencement ceremony at about 8:00 or 8:30 p.m. He invited all of the Regents to attend and noted that faculty and degree candidates would be dressed in academic regalia. Dr. Farley reported that eleven members of the University's School of Nursing have been inducted into the Sigma Theta Tau nursing honorary society and that a member of the University's Criminal Justice faculty, Mike Manske, has been invited to be interviewed by a television crew from the BBC. He reported that an alumni trip put together by Alumni Association Director Chuck Cordt was advertised. It was thought that there would be approximately 60-80 persons wishing to go on the trip. It turns out that there are now 88 people and the event is over-subscribed with more than 20 persons on the waiting list. He said he is distributing a letter from Tom Ellis providing information on the Living Learning Center planning update. He said this is intended to keep the members of the Board of Regents briefed on the project. He said that the design team was on campus for a number of hours and has absorbed all the institution's input. He reported that the team would be coming back to the campus the week of December 14 to present its preliminary findings. He said that the administration would be coming back to the Board with a preliminary concept at its March meeting. He said the preliminary concept would indicate where the building would be located and what it might look like. He also circulated his list of out of office activities. * Mr. Craig arrived at 6:22 p.m. V. New Business A. Action Items 1. Renewal of Insurance Policies Effective January 1, 1999 It was moved and seconded to approve the renewal and order of the insurance policies outlined in the summary sheets attached to the agenda item. Regent Engel inquired about the number of claims and/or types of claims experienced under the worker's compensation policy. Vice President Moore and Business Manager Holden reported they did not have that information present. Vice President Moore said they will make a supplemental report on that. Regent Dick asked that the report include a loss analysis on all the University's policies and, if available, some relevant benchmarks. Motion passed unanimously. 2. Retirement Program Changes It was moved and seconded to approve the implementation of a three percent mandatory contribution for employees with annual contractual salaries of $70,000 or more effective January 1, 1999. Dr. Farley reported that the administration talked with the Board of Regents about changes last spring to the University's retirement program focusing on outcomes of a retirement plan. He said the goal is to structure the input to the plan to meet the desired outcomes. He said that the overall goal generally is to have replacement income for employees of some 60%-80% of their working income. At the higher end, it didn't get much more than 50% for employees $70,000 or above. He said the administration conducted a review of all staff members contributing voluntarily to the retirement program with salaries in excess of $70,000. He said there is near unanimous participation to voluntary contribution folks in that category. He said the administration looked at implementing a mandatory contribution plan for persons at that salary level as they didn't want to create a discriminatory plan by increasing the amount of University contributions to those employees and also did not want to reduce income. He said with the three percent increase in mandatory contribution it would permit the folks in that category to move closer to a replacement income of about 56%. Motion passed unanimously. 3. Proposed 1999-2000 Classified Compensation Schedule It was moved and seconded to approve the proposed 1999- 2000 Classified Compensation Schedule attached to the agenda item. 4. Policies a. Coaches' Contracts It was moved and seconded to approve the proposed amendment to the University's Athletic's Department Policies and Procedures Manual as set forth in the agenda item. Regent Engel expressed concern with the wording of the proposed amendment suggesting that the sentence being amended be bifurcated. It was moved and seconded to amend the second sentence of the proposed amendment to read as follows: "Twelve month contracts are issued annually, from July 1 to June 30, for athletic administrators. Twelve month contracts will be issued for coaches according to the following schedule." Motion passed unanimously. The revised policy, as amended, was approved by unanimous vote. As approved by the Board of Regents, the contract section for the Athletics Department Policies and Procedures Manual at page 509:1 is as follows: Contracts for the Athletics Director and all Head and Assistant Coaches are developed based upon long range program goals, available funding and performance evaluations. Twelve month contracts are issued annually, from July 1 to June 30, for athletic administrators. Twelve month contracts will be issued for coaches according to the following schedule. SPORT REGULAR SEASON ENDS CONTRACT PERIOD Football November February 1 to January 31 Volleyball November February 1 to January 31 Basketball February May 1 to April 30 Tennis May August 1 to July 31 Golf May August 1 to July 31 Baseball May August 1 to July 31 Softball May August 1 to July 31 b. Student Disciplinary Code It was moved and seconded to approve a revision to the University's Student Disciplinary Code. Regent Engel inquired whether it was prudent for the review process to be extended to the office of the President, indicating that would make it two levels of review. University Counsel, Ken Hackler, reported that the committee studying and proposing the policy revisions had done this so that there would be a single common level of review for all disciplinary proceedings but conceded that it would not be necessary to have such a review. It was moved and seconded to table the proposed revisions to the Student Disciplinary Code. Motion passed unanimously. 5. Personnel a. Position Compensation Adjustment It was moved and seconded to approve salary increases for the University's Volleyball and Softball coaches of $1,633 each effective December 1, 1998. Motion passed unanimously. As approved by the Board of Regents, the annual basic salary for the softball coach, effective December 1, 1998, is $28,105; and for the volleyball coach, effective December 1, 1998, $30,297. B. Consent Agenda 1. Financial Reports a. Depository Security Transactions, b. Liquidatec Cvlaims Approval - October 1998, and c. Public Fund Investments It was moved and seconded to approve the consent agenda. Motion passed unanimously. Regent Craig inquired of President Farley whether he had received a fax communication from the office of the Lt. Governor, Gary Sherrer. He said he would like for the President to take a good hard look at it, although he indicated he's not happy personally with it. President Farley said that the communication to which Regent Craig referred was a draft report of a sub-committee of the Governor's Task Force on Higher Education. He said he had not had a chance to review it as it had just been received in the office about 5:00 p.m. He said based upon his quick skim of the report it looked like a more detailed explanation of a chart he had distributed to the Board of Regents last month concerning recommendations being discussed by the Task Force. He said the draft did not reflect discussion held with members of the Board of Regents at its last meeting. He said he would draft a response and share with members of the Board and then send it to the Task Force in line with the Regents' previous discussions. It was moved and seconded to adjourn. The meeting of the Board of Regents adjourned at 6:55 p.m. ___________________________ Kenneth P. Hackler Secretary, Board of Regents