WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

December 11, 2002

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I. Call to Order



Chairperson Engel called the meeting to order at 5:12 p.m. in the Kansas Room of the Memorial Union.



II. Roll Call



Present were: Mr. Blair, Mr. Dick, Mr. Engel, Mr. Etzel, Mr. Felker, Mrs. Lee and Mr. Roth.



Chairperson Engel inquired whether there were anyone present wishing to address the Board during public comments. There were none.



III. Approval of Minutes of November 20, 2002 meeting as mailed



Chairperson Engel inquired whether there were any corrections to be made in the Minutes of the November 20, 2002 meeting as mailed. Regent Lee noted the word "firm" in the eighth line on page three should be "form." There being no further corrections, the Chair declared the Minutes approved as corrected.



IV. Officer Reports



A. Chair's Report



Chairperson Engel reported he has been invited to participate in a Kansas Board of Regents task force for the development of performance agreements. He said the performance agreements are due to be implemented in 2004. He said the first meeting of the task force is next Wednesday on the same day as the Kansas Board of Regents meeting, which he will also be attending. Chairperson Engel noted there is still one position yet to be filled on this task force, a faculty member from a "coordinated-but-not-governed-institution." He said he is hopeful that an invitation will be extended to a member of the Washburn faculty to participate in this.



B. Committee Report(s)



There were none.



C. President's Report



President Farley announced the Washburn University Living Learning Center was recently featured as one of the top thirty school or university buildings in the 2002 listing in the Association Schools and University Architectural Portfolio magazine. He said there are over 3,000 schools and universities and that for us to be singled out is really phenomenal. The administration is seeking copies of the publication for the Regents.



Dr. Farley said we know our Washburn athletes have been successful in the playing field, but they've also done well in the classroom. He noted the women's volleyball team recently was crowned conference champion and that the regional tournament was hosted on the University's campus. He said coach Herron has done a great job in the program in his first year. He said the women's basketball team has had no losses to date and the men's basketball team has had just one, not including the exhibition game with the KU Jayhawks. He said the latest report from the NCAA indicates that Washburn University athletes have a 76% graduation rate compared with the 59% average graduation rate on the other institutions in the MIAA conference. The graduation rate was calculated on the first time entering freshmen looking back to 1995.



President Farley reported the annual High Q competition held its 20th competition this year. He said there were 91 or 92 high schools participating from across the state. He said it was a tremendous event again and the competition to identify the eventual winner from among 16 teams qualifying will be broadcast on KTWU and WIBW over the next several months.



Dr. Farley said he was happy to announce that Nobel Laureate Jack Kilby, who will be honored as Kansan of the year by the Kansas Sons and Daughters at its gala January 24, has also accepted an invitation to talk to classes that Friday morning and to be honored at a luncheon held on campus following. There will also be a press conference that afternoon.



Dr. Farley said the University has recently received another communication from the Kansas Board of Regents concerning the advisory committees which had been the subject of a letter sent last month to the Kansas Board by Chairperson Engel, copies of which were provided to the other members of our Board. He said this recent communication from the Kansas Board advises that a representative from Washburn will be included. He said, however, that they are also adding all six of the CEOs from the four-year governed institutions, four from the two-year community colleges and one from the technical colleges. He said this is a very positive step and it was one of our goals to be recognized and added to that body.



The President reported the work on implementation of the SCT integrated software programming is moving along and that the first component, the Finance Module, has "gone live" a week ago Monday. He said we will be running a parallel payroll for the month of December. He said the institution will "go live" with the Human Resource module in early January. The biggest component, the student module, will be going live next year at about this time. He said the work on the implementation of the software has gone exceptionally well and asked Vice President Hill to introduce two people who have been actively involved in the implementation.



Vice President Hill introduced the Project Manager, Bob Stoller, noted he was previously associate director in the academic computer center and then became the person responsible for administrative data processing when the unit was merged into ITS, and Sue Jarchow, who is the Assistant Director of ITS and responsible for the implementation of Campus Pipeline. Mr. Stoller made a PowerPoint presentation which included explanation of the timeline to date and the work in which the Project Implementation Team has been engaged. Ms. Jarchow gave members of the Board an active demonstration accessing the my.washburn.edu and its components. President Farley said Bob, Sue and others involved in the project have done a phenomenal job.









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In response to a query from Chairperson Engel, President Farley said we have not been officially notified of any reduction in state funding as a result of the recent determination by Governor Graves to reduce state expenditures. He also noted the higher education transition team had not been identified and appointed yet and noted today was the final day of the other task forces making recommendation about what Governor-Elect Sebelius should do budget-wise.



Dr. Farley also noted we had tentatively scheduled our annual Legislative Reception for January 15, but he had just learned that Governor-Elect Sebelius is planning to make her State of the State Address that evening and that the Board might be wanting to change our meeting which is scheduled for 3:30 p.m. that day to another time. Mayor Felker indicated that was the same date upon which he had planned to make his State of the City Address. With respect to the Legislative Reception he noted we don't have a planned meeting of the Board of Regents for February and perhaps we could do a reception some evening in that month.



D. Treasurer's Report



Vice President for Administration and Treasurer, Wanda Hill, made a presentation outlining the transaction described in agenda item IV.D.1. It was moved and seconded to approve 1. Depository Security Transactions report. Motion passed unanimously.



V. New Business



A. Action Ittem(s)



1. Capitalization Policy for Equipment



Vice President for Administration and Treasurer, Wanda Hill, made a presentation concerning the development of a new capitalization policy for equipment, noting that controlled items will be tracked regardless of whether it is capitalized equipment. She noted one of the benefits of the new SCT Banner software is that all equipment purchased will be issued a tracking number, even if not capitalized equipment, and transferred to the fixed asset module. Vice President Hill reported each individual department will be responsible for equipment in its possession and there will still be a list maintained of such equipment identifying the location. There will also be a random audit of untagged and non-capitalized equipment.



It was moved and seconded to approve the University Capitalization Policy as presented. Motion passed unanimously.



B. Information Item(s)



1. Summary of Program Review activities during Academic Year 2001-2002



Vice President for Academic Affairs, Dr. Ron Wasserstein, made a summary presentation of the program committee reports, noting this is the 11th year in which the University has been engaged in this activity. He noted the University's program review process was praised in the last North Central Accreditation report. He noted the program review process calls for each entity undergoing review conduct a self-study, though not necessarily self-guided as there are guidelines each unit is to follow. The self-study is then reviewed by the area head and forwarded to the program review committee which reviews in depth the report and meets with each area to "grill them" over the materials.





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In response to a query from Chairperson Engel concerning what is done after the PRC completes its report, Dr. Wasserstein said the material is utilized by the area heads in development of the upcoming budget and goes through the normal budget process and if there are shortcomings identified, each of those units are asked typically to report back on specific items within a specific time period.



It was moved and seconded to accept the summary of the reviews. Motion passed unanimously.



Dr. Farley reported he's been involved in three other campuses in program review processes, and "this is the best one I've ever seen" with the involvement of faculty and others across the campus engaged in a very candid review. He said this is phenomenal.



Chairperson Engel reminded fellow Regents that commencement is this Friday evening, which will be preceded by the reception for the Sibberson nominees in the Booster Room at the Petro Allied Health Center. He said he would like to continue with plans to have the January Board of Regents meeting at 3:30 p.m. on January 15 to leave open the possibility of having a joint Board meeting with the WEA Executive Committee and Washburn Regents. At that meeting the Board will take up the academic initiatives started at their Retreat last September, have an item on the Fitness Center seeking authority to bid the project, and a report someone from the contractor on the stadium project to provide an explanation of progress to date.



VI. EXECUTIVE SESSION



It was moved and seconded to recess to Executive Session for the purpose of consultation with the University Counsel in attorney/client privilege and to reconvene in Open Session at 6:35 p.m. in the Kansas Room of the Memorial Union. Motion passed unanimously.



At 6:35 p.m. the Board reconvened in Open Session in the Kansas Room of the Memorial Union. Chairperson Engel reported the board had been in Executive Session for the purpose of discussing a matter with its attorney.



Dr. Farley said members of the Board of Regents may have heard talk of re-doing the field at Moore Bowl in the context of the item being mentioned during a recent radio talk show. He said while the renovation of the field was discussed some three years ago in preliminary discussions on the renovation of the bowl involving consultations with USD 501 officials, that was not included as one of the items in the renovation project when we began seeking the architect for the project. He said when or if it was determined that was something to pursue, it would come back to the Board.



Dr. Farley also circulated a fund raising brochure recently put out by the Washburn Endowment Association in conjunction with the University's Athletics Department for the seating under the pavilion overhang and the fund raising brochure for the stadium project itself. He noted the latter had been provided previously. There was some discussion about the suites in the facility and a consensus was reached that the time period to be covered by a license or a lease with suite holders would be about five years. The administration was asked to review leases utilized by the Heartland Park and other institutions in our area on development of such a document for the stadium.



It was moved and seconded to adjourn. The meeting adjourned at 6:59 p.m.







_______________________

Kenneth P. Hackler

Secretary, Board of Regents



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