Agenda Item No. ___________

Washburn University Board of Regents





SUBJECT: Site Selection and Ancillary Projects Student Wellness/Fitness Center and Mulvane Art Museum/Art Building Projects



BACKGROUND:



Program Committees for both the Art Building and Fitness Center projects have prepared program documents previously reviewed with the Board at the time the authorization to hire the architects was approved.



Throughout the process and the beginning of the schematic design phase, the program has remained fixed as has the budget for accomplishing the individual program requirements. Identifying the site for the buildings has added a policy component to the decision process that is outside the program the buildings will be designed to accomplish.



Alternatives to the building sites add both cost and design considerations requiring resolution by the Board of Regents since such decision will have a lasting effect on the campus for many years. While the buildings, as planned, will perform as expected in one of several locations, issues of aesthetics and campus land use planning make the exterior look and location of the buildings a serious consideration.



DESCRIPTION:



Based on the requirements, priorities and descriptions previously presented to the Board, the architects, Gould Evans, and the respective project building committees have determined the approximate number of square feet required to meet the programming requirements for the two projects and have discussed various locations for each building. The footprint and exterior finishes of each building have been extensively reviewed and considered. Various sites, exterior finishes, and the potential demolition and replacement of Facilities Storage Bldg. No. 3 have been considered, and were discussed with the Board of Regents on November 7, 2001.



After thorough consideration, the best options for these projects include:



The Art Building and the Student Wellness/Fitness Center buildings be located as depicted on Site Option C-2 attached;

The exterior finishes of the two buildings consist of at least 50% limestone materials;

The Facilities Storage Bldg. No 3 be demolished in order to locate the two new buildings as depicted on Site Option C-2 attached;

A replacement Facilities Storage Building be constructed between Facilities Storage Bldgs. No. 1 and No. 2; and

Additional parking be provided in a location convenient to the Art Building and the Student Wellness/Fitness Center.





FINANCIAL IMPLICATIONS:



Student Wellness/Fitness Center - The $5.0 million for construction of a new Student Wellness/Fitness Center is to be funded from the $11.2 million revenue bonds issued by Washburn University. The additional cost of enhancing the exterior finishes of the building, in an amount not to exceed $350,000, will be funded from the proceeds of the revenue bond issue. The on-going operating costs will be funded from the implementation of a $2 to $4 per credit hour student fee.



Mulvane Musuem/Art Building - The $4.0 million for construction of a new Art Building, renovation of the Mulvane, and the associated changes within the Mulvane and Garvey, is to be funded from fundraising efforts directed toward individual donors, foundations and corporations. The additional cost of enhancing the exterior finishes of the Art Building, in an amount not to exceed $250,000, will be funded from the proceeds of the $11.2 million revenue bond issue. The on-going operating costs will be funded from University general funds and additional fundraising.



Construction of New Facilities Services Storage Building - The current Facilities Services Storage Building No. 3 will be salvaged to the highest bidder and removed from the campus. These funds will be used to offset a portion of the cost of constructing a new Facilities Services Storage Building. The estimated cost for the new facility is approximately $750,000, and will be funded from the proceeds of the $11.2 million revenue bond issue. Since the facility is a replacement to an existing building, there will be no increase in on-going operating costs.



Construction of New Parking Lot - A new parking lot will be constructed in a location convenient to the new Art Building and Student Wellness/Fitness Center. The estimated cost for the new parking lot is approximately $100,000, and will be funded from the proceeds of the $11.2 million revenue bond issue. The on-going maintenance and operating costs will be funded from University capital improvement funds.



The revenue bonds issued for the Student Wellness/Fitness Center and other projects will be repaid over a 20-year period from the $850,000 set aside annually in the Sales Tax Capital Improvement Fund.



RECOMMENDATION:



President Farley recommends the Board of Regents approve the increase in project costs in an amount not to exceed $1.45 million to be funded from the proceeds of the $11.2 million revenue bond issue and the building sites as detailed above.





______________________________ _______________________________

Date Jerry B. Farley, President




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