Agenda Item No. _________

Washburn University Board of Regents





Subject: CHARGE, COMPOSITION AND PROCEDURES OF THE ASSESSMENT COMMITTEE





Description:

This proposal clarifies the charge and changes the composition of the Assessment Committee to include the president of the Washburn Student Association, or designee, as a voting member of the committee and to include the VPAA, or designee, as a nonvoting member. The elected faculty members from the Divisions, Schools, and the University Libraries will be elected for two-year terms on the same cycle as the election of the faculty representatives to the University Council. The chair of the Assessment Committee will be elected annually by the voting members of the committee from among the eleven elected faculty members of the committee. The Executive director of Planning, or designee, will continue as nonvoting member of the committee. A secretary will be elected and minutes will be kept and circulated.





Rationale:

These changes will enhance faculty (and student) responsibility in the important area of outcome assessment for Washburn University. These changes enhance joint governance by creating positions for faculty responsibility through the chairship of the committee and through regular election of the faculty members, as well as through the regular circulation of minutes of all Assessment Committee meetings through the University Council process.





The University Council on March 11, 1999 approved the attached amendment to the University Faculty Handbook, Section One, VI., B., 18. The General Faculty approved the proposal on April 29, 1999.





FINANCIAL IMPLICATIONS:





RECOMMENDATION:



President Farley recommends Board of Regents approval for the charge, composition and procedures of the Assessment Committee.





_______________________ ________________________

(date) Jerry B. Farley, President



University Council Agenda Item



Date: March 1, 1999 Second Reading Number: ___________



Subject: Charge, Composition, and Procedures of the Assessment Committee;

Amendment to the University Faculty Handbook, Section One, VI., B., 18.

(Administrative Structure, The Committees of the General Faculty, University

Standing Committees, Assessment Committee)



Description: This agenda item, if approved, will clarify the charge and change the composition of the Assessment Committee to include the president of the Washburn Student Association, or designee, as a voting member of the committee and to include the VPAA, or designee, as a nonvoting member. The elected faculty members from the Divisions, Schools, and the University Libraries will be elected for two-year terms on the same cycle as the election of the faculty representatives to the University Council. The chair of the Assessment Committee will be elected annually by the voting members of the committee from among the eleven elected faculty members of the committee. The Executive Director of Planning, or designee, will continue as a nonvoting member of the committee. A secretary will be elected and minutes will be kept and circulated.



Rationale: These changes will enhance faculty (and student) responsibility in the important area of outcome assessment for Washburn University. These changes would enhance joint governance by creating positions for faculty responsibility through the chairship of the committee and through regular election of the faculty members, as well as through the regular circulation of minutes of all Assessment Committee meetings through the University Council process.



Through the North Central reaccreditation process, we have all learned that outcome assessment is expected of us by our major accrediting agency and our institutional peers. Those of us who met with the North Central team as faculty members of the University Council learned that North Central at least expected faculty to be involved. Through training sessions sponsored by AACSB, the relevant business school accrediting agency, I have learned that the harsh reality is the outcome assessment has to be faculty-driven if the faculty is to buy in. Faculty buy-in is seen as necessary if outcome assessment is to be successful. I believe faculty oversight is especially important at Washburn since we are small enough as a whole and by department for outcome assessment to drift toward performance evaluation, if not properly monitored. Current and recommended University Faculty Handbook languages are attached. This version differs from the version submitted to the December 1998 meeting of the University Council in that the charge of the Committee has been modified to incorporate points made by the four presenters at the January 28, 1999 meeting of the General Faculty. Corrections have been made in the draft handbook language..



Requested action at Second Reading: Approval and Implementation



Originated by: Russ Smith



The current language is as follows:



18. Assessment Committee



The Assessment Committee is charged with coordinating all aspects of the University's assessment efforts, including the implementation and evaluation of the University's assessment plan, and development, implementation and evaluation of the assessment of General Education.



Members include the Executive Director of Planning (chair), one faculty member each from the Schools of Business and Nursing, two faculty members from the School of Applied Studies, one faculty member from each of the five divisions of the College of Arts and Sciences, one library faculty member, one CLASS staff member and one Student Affairs staff member. The chair is an ex-officio non-voting member of the committee. Faculty members (including the library faculty member) are elected by their academic units. The CLASS and Student Affairs staff members are chosen by the VPAA in consultation with the Director of CLASS and the Chief Student Affairs Officer.



Revised Language Will Read as Follows:



The Assessment Committee is charged with coordinating all aspects of the University's assessment efforts, including the implementation and evaluation of the University's assessment plan, and development, implementation, and evaluation of the assessment of General Education. Primary responsibility for assessment within their respective areas lies with the departments, major academic units, and the General Education Committee.



Members include (deletion here) one faculty member each from the Schools of Nursing and Business, two faculty members from the School of Applied Studies, one faculty member from each of the five divisions of the College of Arts and Sciences, one library faculty member, one CLASS staff member, one Student Affairs staff member, and the president of the Washburn Student Association, or designee, as voting members and the Vice President for Academic Affairs, and the Executive Director of Planning, or their designees, as non-voting ex-officio members. (deletion here)



(paragraphing added)

Faculty members (including the library faculty member) are elected by their academic units for two-year terms on the same cycle as the elected faculty representatives to the University. The CLASS and Student Affairs staff members are chosen by the VPAA in consultation with the Director of CLASS and the Chief Student Affairs Officer.



The chair shall be elected from the elected faculty members of the committee by the voting members of the committee. A secretary shall be elected. Minutes shall be kept of all meetings and submitted to the secretary of the University Council for circulation to the University Council and through the University Council circulation list.


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