WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES March 16, 1994 __________________________________________________________________________________________ I. Chairperson Ferrell called the meeting to order at 5:10 p.m. at the Shawnee Country Club. Present were: Mr. Ferrell, Mr. Hodges, Mr. Roth, Mr. Heitz, Mrs. Hines and Mrs. Parks. III. Approval of Minutes It was moved and seconded to approve the minutes of the January 19, 1994 meeting as circulated. Motion passed. IV. A. Summary of Community Advisory Meetings Executive Director of Planning, Dr. Cohen, reported on meetings held recently with various community leaders seeking input about their educational needs and how Washburn University can assist them in meeting their needs. President Thompson said there are a number of concepts under study to be implemented, in part as a result of these meetings and partly as a result of our own studies previous. He mentioned we may be going to some creative scheduling, striving to have 40% of our course offerings after 5:00 p.m. and the establishment of a weekend college. He said we will become much more aggressive about taking courses into other facilities such as governmental offices and health care facilities. He said we probably will see a change in the composition of the student body, noting that in the next month we'll have five full-time admissions counselors who will be recruiting very aggressively. He reported the administration probably will be coming forward with a request in the near future to look at the construction of residence halls because that is one of the questions parents typically pose upon a campus visit, particularly the parents of female students. He said we are also going to more aggressively recruit international students to come to the campus. He said that within a period of some two to three years, the administration may be coming to the Board of Regents with a plan for the lead phase of a capital campaign, noting that the institution must double its endowment. He said that he expects to have in some four to five years about 7,500 students on campus and that he is asking Dr. Greider and others in the Admissions area to develop a plan to do that. He said we will emphasize that attendance at Washburn gives a private college education at public cost. Mr. Ferrell said that while he was disappointed with the action by the Senate, that President Thompson and Director for Governmental Relations, Mr. Monical, worked very hard to get the legislation passed and that the failure of the bill should not be taken as a reflection of their efforts. He said he wanted to commend President Thompson and Mr. Monical for a job very well done. * Mr. Kimbrough arrived at 5:17 p.m. President Thompson said that state affiliation should still be the ultimate goal, but Washburn has to look at getting funding for our programs whether that be from public sources or otherwise. Mr. Kimbrough said that the past couple of years the institution has held back in light of the potential state affiliation, but now with the action of the Senate that we have the license to go. Mr. Hodges said that in addition to commending the President and Mr. Monical, that Regents Ferrell, Kimbrough and Montgomery are to be commended for their efforts and said that we shouldn't look at this as the end but as a beginning. B.University Security President Thompson said the institution has been working with the neighborhood associations and that we will be concentrating on working with neighborhood redevelopment. He said the institution also needs to attend to some of the problems that we have and indicated that he had Dr. David McElreath do a survey of the University's security. He said that Dr. McElreath, who is known nationally on security issues, worked closely with the Director of the Physical Plant and the security forces in conducting his evaluation. President Thompson said the recommendations set forth in the agenda are those which had been made by Dr. McElreath following his study. Vice President Mosiman said that Dr. McElreath, considering the resources available to the institution, was very complementary to the University's security folks because of the relative absence of crime on campus. Mr. Mosiman said it probably is time to bring security to a new and different level, but noted that will necessitate the expenditure of other resources. V. Executive Session With the consent of the members of the Board of Regents present, this item was passed over to be taken care of at the end of new business. VI. Old Business A.University Bidding Policy There was a brief discussion concerning the University's bidding policy. There was no action taken. * The Board recessed at 6:00 p.m. to accommodate the request of the Topeka Capital-Journal for photographing individual members of the Board of Regents. The Board reconvened at 6:05 p.m. VII. New Business A.Alumni/Convocation Center Concept Design Approval The Vice President for Administration introduced Mark Thompson who is the architect for the proposed/Alumni Convocation Center. It was moved and seconded to approve the concept plans and budget presented and to authorize the architect to proceed to the preliminary design phase per the architect agreement. Motion passed. Mr. Thompson noted that the proposed structure was comprised of 17,000+ square feet with the estimated construction cost of $104 per square foot. He said there would be two options for proposed expansion to the building, the first of which could be done as an alternative add to the bidding process to add 6,000-7,000 square feet of space adjacent to the mechanical room beneath the first floor. He said the second long-term possibility would be to add an expansion to the South of the building. * It was moved and seconded to approve the sale to the Kansas State University Foundation of the Klasse Farm, more particularly described as: Tract I: The West half ot eh Southeast Quarter of Section 20, Township 11 South, Range 15, East of the 6th P.M., in Shawnee County, Kansas. Tract II: All the West Half of the Southwest Quarter of Section One, Township 11, Range 13, lying South of the Union Pacific Railroad right of way, and also the West 12 acres of the East Half of the Southwest Quarter of said Section, lying South of the Union Pacific Right of Way, Shawnee County, Kansas. at the purchase price of $194,620. Motion passed. B.Budget Status Report ended January 31, 1994 Vice President Mosiman presented the Budget Status Report for the first seven months of the current fiscal year ending January 31, 1994. The report was presented for information only. C. Semi-Annual Financial Report for period ended December 31, 1993 Vice President Mosiman presented for information only a semi-annual financial report for the first six months of fiscal year 1994. D.Room and Board Rates for Residential Living 1994-95 It was moved and seconded to approve the proposed room and board rates set forth in the agenda item. Motion passed. As approved by the Board of Regents, the rates for residence halls are as follows: Carruth Kuehne West Double 1,310 1,410 1,410 Single --- 1,965 --- --- Board 1,800 1,800 1,800 1,800 Deposit 100 100 100 100 3,210 3,865 3,310 3,310 * The Board plan will remain $1,800 per year, likely in the form of a debit card. E. State of Kansas Intermediate Management Investment Pool; F. Revised Classified Employee Compensation Schedule for FY 1994-95; G.2. Amendment to University Investment Policy; and G.3. Proposed Implementation of Additions to Section 125 Program It was moved and seconded to approve agenda items VII. E., F. and G.2. and G.3. Motion passed. Action of the Board of Regents through adoption of the motion authorized participation of the University in the State of Kansas Intermediate Municipal Investment Pool; approval of the Employee Compensation Schedule for fiscal year 1994-95 as set forth with the agenda item; authorized the University to contract with Acordia Corporate Benefits Inc. for the administration of the University's cafeteria plan and the adoption of a revised plan document for the cafeteria plan circulated at the meeting to add to the plan the payment of additional health care reimbursement cost and dependent care reimbursement cost. G. 1.Bylaws Amendment; Article III, Section 1.s It was moved and seconded to approve the proposed Bylaw amendment set forth with the agenda item and to direct the administration to amend the Business and Financial Affairs Handbook to reflect the change. Motion passed with Mr. Heitz voting nay. H. Board of Regents Representative Areas of Expertise It was moved and seconded to adopt the proposed Board of Regents representative areas of expertise as amended (the amendment added item number 8, Community/State Leadership, to the list of representative areas). Motion passed. I. Role of the Regents It was moved and seconded to approve the proposed Role of the Regents statement circulated with the agenda item. J. Expenditures in Excess of $10,000 It was moved and seconded to approve the items listed in agenda item VII.J.1. through 8. Motion passed. Action of the Board of Regents in adoption of the motion approved the award of a contract to McElroy's Inc. to rebuild and convert the Petro chiller to R123 refrigerant at a cost of $3,633; the purchase of, at the cost of $10,976.80, (1) convert 4, 16 Megabyte Memory Boards to 4, 32 Megabyte Memory Boards, (1) SCSI-2 Adapter, Feature 2410, and (1) 2.0 GB Diskdrive, Feature 2580; the purchase of three X-terminals at the cost of $10,192.80; the award of a contract to Honeywell Inc. in the amount of $18,498.90 for the installation of new smoke detection and fire alarm system in Carruth Hall; the award of a contract to Mission Electronics in the amount of $11,067 for the purchase of monitors, rack mounts, stereo audio monitor and rack mount for KTWU building; the award of a contract to COMM/1 Systems in the amount of $31,172 for television demodulator and RF module and (1) aural modulator monitor; the award of a contract to Associated Theatrical Contractors in the amount of $61,524.90 for lighting equipment for KTWU; the award of a contract to Stanbury Uniform Company in the amount of $34,404.80 for the purchase of 130 band uniforms; and, the award of contracts to Bob Florence Contractors Inc. in the amount of $47,302, to Samco Inc. in the amount of $27,390 and to Flowers Electric Inc. in the amount of $10,355 for services and goods for the renovation of the Service Area located in Morgan Hall. K. Personnel It was moved and seconded to approve personnel items in the agenda item VII.K.1. through 8. Motion passed. Adoption of this motion approved the following: the retirement of Reed Stolworthy effective May 18, 1994; the promotion to the rank of Assistant Professor to Dr. Thomas Morgan and a concurrent salary increase to an annual salary of $27,504 effective October 1, 1993; the appointment of Dr. Suzanne Banister as a tenure track Assistant Professor of Music at an annual basic salary of $29,500 and a fixed stipend of $2,500 to serve as Director of the Marching Band; the award of an overload contract to Jera Roberts in the amount of $1,500 for serving as acting program director for the Radiation Therapy program for the Spring 1994 semester; the award of academic sabbatical leave to the following faculty members: Sara Tucker - Spring 1995, Mary McCoy - 1994-95 academic year, Thomas Averill - Fall 1994, Gary Schmidt - Spring 1995, Karen Field - Fall 1994, David Jervis - Spring 1995, Paul Salter - Fall 1994, and Bruce Levine - Fall 1994; a change in title of Sandra Vogel to the Assistant to the Dean for Development in the School of Law with an increase in her annual basic salary, effective February 1, 1994, to $38,400; *the award of faculty emeritus status to Reed Stolworthy, Robert M. Lawson and Don B. Mitchell; and, *the award of a major research grant to Dr. Ronald Ash. *Items added at the meeting with the consent of the Board. L. Designation of "EMINENTES UNIVERSITATIS" It was moved and seconded to approve the award of the designation of "Eminentes Universitatis" to the following employees: Hannelore A. Dawson, Robert N. Henderson, George T. Martinez, and Martha Martin. Motion passed. M. Financial Report It was moved and seconded to approve the financial reports set forth in agenda VII.M.1. through 7. Motion passed. It was moved and seconded to recess to Executive Session for a period of not more than 30 minutes for the purpose of discussing a personnel matter and to reconvene in open session at the conclusion of said meeting in the Shawnee Room. Motion passed. At 7:00 p.m. the Board recessed into Executive Session in the Shawnee Room at the Shawnee Country Club. * Mr. Montgomery arrived at 7:20 p.m. At 7:30 p.m., the Board reconvened in open session. It was moved and seconded to recess to Executive Session for a period not to exceed 10 minutes for the purpose of discussing a personnel matter and to reconvene at the conclusion thereof in the Shawnee Room. Motion passed. At 7:40 p.m. the Board reconvened in open session and adjourned. _________________________________ Kenneth P. Hackler Secretary, Board of Regents