Agenda Item No. V. A. 5. c.

Washburn University Board of Regents

SUBJECT: Revision to Tuition Refund Policy for Short Courses

DESCRIPTION:

On July 10, 1996 the Board of Regents approved the current tuition refund policy for credit courses that are less than five (5) weeks duration and more than one (1) day. The current policy provides for a 100% refund provided the student submits the official withdrawal notice to the Registrar's Office "on or before the second business day before the first class session." This wording has been misinterpreted by both students and staff, often leading to frustration and discontent on the part of our students. For example, if a short term credit class has its first session on Friday night, is the second business day before the first class session the preceding Thursday or the preceding Wednesday? To eliminate this confusion and differences of interpretation and to have a refund policy that is fair and equitable to the students, it is proposed that the tuition refund policy for these short term credit courses be revised to provide a 100% refund to the student if the student submits the official withdrawal notice to the Registrar's Office prior to the first class session. The current policy statement with the proposed revisions (deletions are italicized; additions are bold) follows:

"The refund policy for credit courses that are less than five weeks duration, including winter intersession, and more than one day is 100% if the University's Registrar receives the official withdrawal notice prior to on or before the second business day before the first class session."

Both the Vice President for Academic Affairs and the Vice President for Administration and Treasurer support this revision.

FINANCIAL IMPLICATIONS:

The financial implications of this change are negligible. Students enrolled in short courses usually make their withdrawal decisions prior to the last two business days prior to the first class session. Those students who wait until the last day usually do so because they didn't understand the current policy or they had extenuating circumstances that prevented them from withdrawing earlier. In the event the student had extenuating circumstances, an exception is usually made to the current policy.

RECOMMENDATION:

President Farley recommends Board of Regents' approval of this revision to the tuition refund policy for short-term credit classes.

______________ __________________________________

(date) Jerry B. Farley, President

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