Forms are grouped below by function. The Excel and Word files are designed to be downloaded into the applicable program, completed, then printed out for approval signatures. Please complete Excel forms in Excel to take advantage of informational prompts, automatic calculations, and edit checks. PDF files must be downloaded, printed out, then completed by hand. To open or download a form, click on the appropriate icon. The forms are generally self-explanatory and/or have instructions on the face of the form. Click on the information icon for more detailed instructions, or click on the check mark icon for a sample completed form.
Forms marked with "*" are located outside the Washburn website. The Finance Office has no control over the content of the linked pages. If one of these links is broken or does not link to the correct form, please let us know.
| Form Name |
.XLS |
.DOC |
.PDF |
Info |
Sample |
| Accounts Payable |
| Payment Voucher - Washburn only (Chart of Accounts W) |
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| Payment Voucher - Kaw only (Chart of Accounts K) |
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| Independent Contractor Flowchart (use with checklist below) |
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| Independent Contractor Checklist |
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| Procurement Card Log |
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| Procurement Card Log (more lines) |
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| In-Town Travel Authorization and Mileage Form |
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| Out-of-Town Travel Authorization Form - Washburn only |
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| Out-of-Town Travel Authorization Form - Kaw only |
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| Travel Expense Report - Washburn only (Chart of Accounts W) |
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| Travel Expense Report - Kaw only (Chart of Accounts K) |
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| Travel Card Log |
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| Entertainment Expense Report |
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| Employee Moving Expense Report |
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| Request for Signing and Approval Authority Delegation Form |
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| General Accounting |
| Journal Entry Request |
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| Expense and Budget Transfer |
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| Year-End Accrual Worksheet |
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| Payroll |
| Incidental Employee Timesheet |
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| Supplemental Pay Request (Faculty/Admin) |
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| Supplemental Pay Request (Classified) |
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| Classified Employee Timesheet (use only if web time entry not available) |
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| Federal Work Study Timesheet (use only if web time entry not available) |
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| Regular Student Timesheet (use only if web time entry not available) |
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| Paycheck Scenario Planner |
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| Bursar/Business Office |
| Deposit Form |
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| Cash Fund Increase Request Form |
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| Cash Fund Custodial Record |
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| Tax Matters |
| Washburn Form W-9 (taxpayer ID verification) |
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| Kaw Form W-9 (taxpayer ID verification) |
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| Form W-4 (withholding allowance certificate) * |
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| Form W-5 (earned income credit certificate) * |
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| Nonresident Alien Tax Assessment Form |
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| Form 8233 (nonresident alien exemption from withholding) * |
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| Sales Tax Guide for Departments |
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| Memorandum re: Tax Treatment of Employee Moving Expenses |
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| Capital Assets & Equipment |
| Capital Asset/Equipment Acquisition Record |
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| Capital Asset/Equipment Issue Receipt |
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| Capital Asset/Equipment Transfer Record |
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| Capital Asset/Equipment Disposition Record |
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| Capital Asset/Equipment Affidavit of Loss |
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| Banner Finance Setup |
| Request for Banner Finance Access |
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| Fund, Organization or Activity Code Request |
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| Fund, Organization or Activity Code Termination Request |
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| Requisition Approval Queue Request |
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| Audited Financial Statements |
| Year Ended June 30, 2008 |
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| Year Ended June 30, 2007 |
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| Year Ended June 30, 2006 |
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| Year Ended June 30, 2005 |
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| Year Ended June 30, 2004 |
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| Year Ended June 30, 2003 |
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| Miscellaneous |
| Agency Account Request - Student Organization |
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| Agency Account Request - Other Organization |
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| Student Agency Account Signature Card |
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