Washburn University Finance Office

Financial and Accounting Services

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    • 100 - Introduction
    • 200 - Employee or Independent Contractor
    • 300 - Honoraria
    • 400 - Employee Fringe Benefits
    • 500 - Expense Reimbursements
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    • 700 - Other Compensation
    • 800 - Scholarships and Fellowships
    • 900 - Student FICA Exemption
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    • 1200 - Unrelated Business Income Tax
    • 1300 - Information Reporting
    • 1400 - Other IRS Reporting
    • 1500 - Sales Tax

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Our Mission

The mission of the Washburn University Finance Office is to provide accurate and timely financial and accounting information and support to all units of the University (including students, faculty and staff), citizens of Topeka, Shawnee County and the State of Kansas, and other University stakeholders, with the highest ethical standards, while seeking to improve effectiveness and efficiency in order to meet or exceed the expectations of those we serve.

We will perform our duties and responsibilities in a manner consistent with the mission, values and guiding principles of the office of the Vice President of Administration and Treasurer.

Who We Are

The Finance Office consists of three primary areas:

• Business Office: Morgan 205. Includes the Bursar's Office, Student Accounts and Cashiering.
• Accounting Office: Morgan 225 (General Accounting and Accounts Payable) and Bradbury Thompson Center room 012 (Grants Accounting).
• Payroll Office: Morgan 205.

Where We Are - Campus Map Organization Chart

The Business Office manages the cashiering, billing, collection and student account functions of the University. Richard Selden, University Bursar, oversees the Business Office. Business Office hours are 8:00am to 5:00pm weekdays, except Wednesday (8:30am to 5:00pm), unless otherwise announced or posted.

The Accounting Office is responsible for the University's general ledger, disbursements, reconciliations and general accounting. The Payroll Office handles preparation of payrolls, withholding tax deposits and year-end tax reporting. Both of these offices report to Chris Leach, Director of Finance. Accounting and Payroll Office hours are 8:00am to 5:00pm weekdays, except Tuesday (8:30am to 5:00pm), unless otherwise announced or posted.

If you have any questions or comments about the Finance Office web site, email Chris Leach.

News and Updates

13 December 2011 - FY 2011 Audit Report - The University's audit report for the year ended June 30, 2011 is now available online in PDF format.

1 December 2011 - 2012 pay calendar - The 2012 pay calendar is now available online. Please note the due dates and times for timesheet submission and approvals. Reminders are posted via Facebook and Twitter.

1 November 2011 - Capital Improvement, Other Equipment and Technology Equipment Requests - Instructions and request forms for FY13 capital improvement and other equipment requests, technology equipment request instructions and the technology equipment request form are now available online. The forms are in Word 2007 (docx) format, rather than the old doc format. All Finance Office forms will be converted to docx or xlsx format over the coming months.

26 September 2011 - Payment Voucher - The payment voucher form for Washburn University (not Washburn Tech) has been updated to provide for reimbursements of under $15 made via petty cash in the Business Office. Although the old payment voucher is acceptable, please begin using the new form immediately. In addition, the new form is in Excel 2007 (xlsx) format, rather than the old xls format. All Finance Office forms will be converted to xlsx format over the coming months.

24 June 2011 - Mileage Reimbursement Rates - Effective 1 July 2011, the IRS changed the standard mileage reimbursement rate changed from 51 cents per mile to 55.5 cents per mile for travel (from 19 cents per mile to 23.5 cents per mile for moving). See the WUFO forms page for updated travel expense and moving expense reports. These updated reports are to be used beginning 1 July 2011.

24 June 2011 - Guide to Tipping - Courtesy of Mint.com, we now have a guide to appropriate tipping at various locations around the world. Effective 1 July 2011, this guide will serve as the source for reimbursable tip amounts. Keep in mind that although tip guidance is provided for barber and spa service, these expenses and the related tips are not reimbursable.

28 January 2011 - Paycheck scenario planner - An updated paycheck scenario planner spreadsheet reflecting changes to Federal income tax withholding tables and employee share of Social Security taxes is now available.

17 June 2010 - Sales tax calculator - To assist students, faculty and staff calculate the appropriate sales tax to collect on taxable sales of goods and services, a sales tax calculator spreadsheet is available online in Excel format.