• Grading System
• Pass/Fail Option
• Repeating Courses
• Classifications
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GRADES AND GRADE POINTS

Symbol used in Grading Description Grade Points per Hour of Credit A Excellent 4 B Well Above Average 3 C Average 2 D Below Average but passing 1 F Failure 0 I Incomplete 0 W Withdrawn Passing 0 WF Withdrawn Failing 0 N Duplicated Course 0 AU Audit 0 CR Credit 0 R Repeated Course # No grade reported The letter "I" indicates "incomplete work" which may be completed without repetition of the regular work of the course. The report incomplete will not be used when a definite grade can be assigned for the course. It will not be given for the work of a student in any course except to indicate that some part of the work, for good reason, has not been completed, while the rest of the work has been satisfactorily completed. The student must have completed three-fourths of the course requirements. The "I" grade is used only when in the opinion of the instructor there is expectation that the work will be completed.  Fall and Winter Intersession incompletes in undergraduate courses must be made up before the end of the second week before the Final Examination Period of the Spring semester, and Spring and Summer incompletes must be made up before the end of the second week before the Final Examination Period of the Fall semester; otherwise, an "F" grade will be recorded. There is no deadline for removal of an incomplete for graduate credit. Students transferring to Washburn with "Incompletes" on their transcripts will have the courses designated with an "N" instead of an "I". Transfer students may have the designation changed by an officially revised transcript from the originating institution or by repeating those courses in accordance with the Washburn University repeat policy. When reporting "I" grades to the University Registrar's Office, the instructor is required to record in detail, on the form provided by the University Registrar's Office, the conditions to be met by the students in order to remove the "I". This information shall be made available also to the Department Chairperson. PASS/FAIL OPTION A student who has completed 24 or more semester hours of college work and who has a cumulative grade point average of 2.0 or higher may elect to take one course per semester on a pass/fail basis at time of enrollment, except for physical education PE 198, which may be taken pass/fail anytime. The Pass/Fail option cannot be taken in the required major (including minor and required correlated courses) unless written permission is acquired from the head of the major department for that course and filed with the University Registrar's Office.  A passing grade is recorded as "CR" credit on the transcript and is not figured in cumulative grade point average. A failing grade is recorded as "F" on the transcript and is included in hours attempted, thus being  figured in the cumulative grade point average. During the period through which students can enroll for credit, students are allowed to switch from pass/fail status to grade status. Moreover, during the period through which students can drop courses without affecting grade point average, students originally enrolled in a course for a grade are allowed to elect pass/fail status instead. Check the academic calendar for specific dates concerned. An exception to these provisions will be made for a student taking courses which are graded only on a pass/fail basis such as student teaching. While there is no specific limit to the total number of semester hours that may be taken of a non-graded nature such as pass/fail,credit by examination, advanced placement, and/or military service, a minimum of 84 presented for graduation with a Bachelor's Degree, 42 with an Associate degree, must be on a graded basis. REPETITION OF COURSES Undergraduate courses in which the student receives a D or an F may be repeated. The transcript will contain a complete record of all courses taken and grades earned, but only the last grade earned in a repeated course will be used to compute the cumulative grade point average. Both the original and the repeated grade will be included for this purpose for all courses repeated after the first five. Students who are taking graduate courses (excluding Law courses) may repeat courses in which they received a grade of C, D, or F if the repeat is granted by the dean/chair of the department offering the course. The dean/chair must provide a letter to the Office of the University Registrar indicating approval has been given to the student to repeat a graduate course in which a C, D, or F grade was received. The transcript will contain a complete record of all courses taken and grades earned, but only the last grade earned in the repeated course will be used to compute the cumulative grade point average.          CLASSIFICATION CODES AND DEFINITIONS The abbreviation in parentheses after the definition of the classification refers to whether or not transcripts are required and to whether or not students are eligible to apply for financial aid. Transcripts should be sent to the Admissions Office unless otherwise stated. T: All transcripts from former schools/colleges must be sent to the Office of Admissions. NT: No transcripts are required. FA: Student may apply for financial aid. NFA: Student is not eligible for financial aid Classification Definition 1 Freshman: This is a degree seeking student who has completed fewer than 24 semester credit hours. (T, FA) 1R Freshman: This is a degree seeking student who has completed few than 24 semester credit hours and admitted on a conditional/restricted bases.(T/FA) 2 Sophomore: This is a degree seeking student who has completed 24-53 semester credit hours. (T,FA) 3 Junior: This is a degree seeking student who has completed 54-87 semester credit hours. (T,FA) 4 Senior: This is a degree seeking student who has completed 88 or more semester credit hours.(T,FA) 5 This is a current high school student who is taking semester credit hours. (T, NFA) 6 This is a non-degree seeking student who is taking undergraduate semester credit hours and has no bachelor's degree. (NT, NFA) 6D This is a non-degree seeking student who is taking undergraduate semester credit hours who has already been awarded a bachelor's degree. (NT, NFA) 6F This is a non-degree seeking international student in the Intensive English Program who is taking English as a secondary language courses. (T-Director of the International center, NFA) 6G This is a non-degree seeking student who has a bachelor's degree and is taking graduate courses, but does not intend to be admitted to a graduate program. (T, NFA) 6U This is a student participating in the 65 and Over Audit Program 7A This is a student seeking an associate degree after already having been awarded a bachelor's degree. 7B This is a student seeking another bachelor's degree after already having been awarded a bachelor's degree. (T,NFA) 7G This is a student who already has a bachelor's degree and is taking graduate courses in the process of being admitted to a graduate program. 7M This is a student who already has a bachelor's degree and wants to acquire another major or minor. (T, NFA) 8 This is a degree seeking student who has been admitted to a graduate program excluding Law. (T, FA) 9 This is a student seeking a Law degree. * 9D This is a student who has a Law degree and is pursuing additional Law courses/certification.* 1-4C This is a student seeking certification. (T,FA) 6C This is a non-degree seeking student seeking certification. (NT, NFA) 7C This is a student seeking certification who already has a bachelor's degree. (T, FA) 1-5K THis is a KATS student that has finished taking classes at Kaw Area Technical School and is taking only Washburn classes. They are receiving a reducted tuition rate but are considered Washburn students.(T, FA) 6K This is a Kaw Area Technical School student who is taking Washburn University semester credit courses, but is not considered a Washburn Student. (T-Director of Admissions, NFA) 1-4J This is a student in the 2+2 PLAN program that does not already have an associates degree. 1-4P This is a student in the 2+2 PLAN program that has completed and associates degree. For the classification of 1-4C, 1-5K, 1-4J, 1-4P, the definitions of the 1-4 are the same as the degree seeking classification and 5 represents a high school student.