Student Support Services
The international student advisor is involved in the preliminary acceptance of international students, aids the students in preparation of their academic programs, counsels them in completion of their required visas and governmental records, and maintains contact with them during their academic careers. Call (785) 231-1051 or e-mail international@washburn.edu for more information.
SERVICES FOR STUDENTS WITH DISABILITIES
The Student Services Office coordinates and provides services to students who have either a permanent or temporary disability. Students who request services for more than one week must present written documentation from a certified professional, which should include a statement identifying the disability as well as recommendations for accommodations. Services, based on the individual needs of the person, may include note-takers, readers, library assistance, recorders or other necessary accommodations. Requests for services may be made by contacting, at least one month in advance, the Services for Students with Disabilities Office (SSWDO) in Morgan Hall 150 or call (785) 231-1010, ext. 1629. TDD (785) 231-1025.
Washburn University participates in all Veterans Administration educational assistance programs; therefore, the Washburn Veterans Affairs (VA) Office processes and submits the necessary forms for student/veteran eligibility. In order to establish educational entitlement for most benefit programs, the applicant should contact the Washburn Veterans Affairs Office, Morgan 150, or call (785) 231-1010, ext. 1629.
The enrollment of each eligible recipient of educational assistance must be certified each semester by the Washburn VA Office to assure continuous benefits. All veterans and eligible persons receiving VA benefits are required by law to report promptly by the Washburn VA Office any changes which may affect the amount of money being received. These changes, which include dropping of individual courses, not attending class, and not formally withdrawing from the University, are relayed to the regional VA office for proper disposition. The Veterans Administration expects the veteran not only to make satisfactory progress, but to pursue an educational objective and regularly attend classes.
Reminder: TV and independent study courses must not exceed one-half of the
total hours attempted for the semester. Students enrolling in short-term courses
will be paid only for the duration of the course.
The Multicultural Affairs Office (MAO), a unit of Student Life, serves any individual or group who wants to develop an appreciation, respect, and understanding of the similarities and differences represented in Washburn University's diverse community. In addition, MAO assists multicultural students (African American, Asian American, Hispanic American, Native American) in their overall development as they pursue a course of study.
The Multicultural Affairs mission is two-fold:
MAO also assists multicultural student organizations and the Topeka community with planning social, cultural educational, and career-oriented activities and experiences throughout the year. The Multicultural Affairs Office is located in Morgan Hall, Room 110. Contact information: (785) 231-1010 ext. 1622 or www.washburn.edu/mao.
Student Health Services is located in Morgan Hall. Medical advice and general health services are available to all enrolled students. The University physician and nurse practitioner are available on a full-time basis for health counseling and the treatment of ailments or injuries. A low cost health insurance program is available, on a voluntary basis, to students taking at least 5 credit hours. Insurance information may be obtained in the Health Services Office and/or the Student Life Office.
STUDENT ACTIVITIES & GREEK LIFE
Located in the lower level of the Memorial Union, the Student Activities & Greek Life Office provides a wide range of activities at Washburn designed to enhance the academic life of the campus through recreational, leisure, social, entertainment, cultural, and service programs. The Office assists student groups in program planning and leadership development.
It provides: information on existing student groups; establishes guidelines for developing new organizations; offers advice on setting organizational goals and objectives, fund-raising, or developing a constitution; assists in scheduling speakers, events and meetings; acts as a clearinghouse for students to express a need and for students to receive help in finding answers.
With over 100 student organizations and clubs under its auspices, Student
Activities & Greek Life provides an opportunity to serve the University
and community. A list of these organizations can be found at the following:
www.washburn.edu/getalife.
WASHBURN STUDENT GOVERNMENT ASSOCIATION
(WSGA)
The Washburn Student Government Association (WSGA) exists to serve the students and registered student organizations with any problems or concerns they may have. Members of the student body are automatically members of WSGA.
The WSGA Senate is the student government arm of the association. There are 28 senators: 21 that are elected by the student body in the spring and seven freshman senators that are elected by the freshman student body in the fall. Senators may also be appointed by the executive staff throughout the year as vacancies occur. Applications for appointment are available in the WSGA office. Senators must maintain a 2.0 GPA and be enrolled in at least three hours as an undergraduate.
The president and vice president of WSGA are elected each spring by the student body. They, in turn, appoint an executive staff which is responsible for carrying out the decisions of the senate.
The senate is funded by a portion of student activity fees. These fees help
provide student services, such as intramural sports, concerts, and an annual
student planner. All registered student organizations are eligible to request
funding for their group's activities from WSGA.
The Campus Activities Board (CAB) is the student organization directly responsible for planning, implementing, and providing university-wide student activities and events at Washburn. Membership is open to all university students. The organization regularly plans special programs, comedy nights, lectures, tournaments, and a variety of other entertainment for Washburn students. Sponsored by the Office of Student Activities & Greek Life, CAB members work actively as the official programming board of Washburn University. The office is located in the Memorial Union. (Phone (785) 231-1010, ext. 1721).
Washburn University is home to 4 fraternities and 4 sororities. The Greek community of Washburn University provides a comprehensive educational and social learning experience for its members through the promotion of brotherhood & sisterhood, leadership and personal development, academics, and service to the University and the Topeka community.
National statistics show that students who participate in fraternity or sorority life increase their chances of graduating; build long lasting relationships with friends and with their university; serve in more leadership roles on campus; and, on the average, obtain higher grade point averages.
Panhellenic Council and Interfraternity Council, are the governing bodies
for the chapters on campus and are comprised of members from each organization.
Panhellenic Council sponsors fall formal recruitment activities where female
students may participate in formal membership recruitment during August. In
addition, female and male students can participate in open membership recruitment
during the school year. The sororities at Washburn are: Alpha Kappa Alpha, Alpha
Phi, Delta Gamma, Kappa Alpha Theta, and Zeta Tau Alpha. The fraternities at
Washburn are: Alpha Delta, Kappa Sigma, Phi Delta Theta, and Sigma Phi Epsilon.
Room, board, dues and social costs for men and women living in the fraternities
and sororities are approximately $325 per month.
Washburn University sponsors a Chapter of Phi Kappa Phi, a nonprofit honor society that promotes the pursuit of excellence in all fields of higher education and recognizes outstanding achievement by students, faculty, and others through election to membership, and through various awards for distinguished achievement. Membership is open to scholars of sound character from all academic disciplines. There are several other honor societies at Washburn. Please contact the Student Activities and Greek Life Office for information.
THE WASHBURN REVIEW
The Review is the student newspaper. Publications are weekly during the fall and spring semester. Washburn's award winning student publication has a long history of offering the student body and faculty current news, interesting features, and lively opinions. Students have a unique opportunity to share their reporting and writing with others, simply by joining the staff of The Review. The paper is distributed free in all of the main buildings on campus.
KAW PUBLICATIONS
WU offers a unique opportunity for students to become involved with the annual student magazine, the KAW. Students can take advantage of being involved in producing a four-color glossy professional magazine.
Positions available include opportunities to learn marketing, computer layout & design, writing & editing, business & ad design as well as magazine publication & distribution. There are several paid positions offered each year as well as many volunteer opportunities for designers and writers.
BOARD OF PUBLICATIONS
The Board of Publications is a committee that consists of three faculty members and four students. The committee hires the editor, business manager and advertising manager of each publication and approves expenditures of the newspaper and magazine.
LITERARY MAGAZINE
A student staff produces an annual Washburn literary magazine. The literary
magazine is for sale throughout the year in the Washburn Bookstore. Short stories,
drawings, photographs and poetry by students are accepted.
Washburn University offers a variety of athletic programs for both men and women.
Men's Sports: Baseball, basketball, football, golf and tennis.
Women's Sports: Basketball, soccer, softball, tennis and volleyball.
Washburn is a member of the National Collegiate Athletic Association (NCAA) Division II and the Missouri Intercollegiate Athletic Association.
INTERNATIONAL STUDENT SERVICES
Undergraduate Admissions
Graduate Admissions
Please contact the graduate program about requirements before submitting the application.
ESL Program Admissions
Transfer Student Admissions
(from another U.S. school to Washburn)
School of Law Admissions
First, please contact the Law School using the following information. Then submit to the International Student Office requirements 1, 2, and 4 of "undergraduate admissions".
Washburn School of Law
1700 College Ave.,
Topeka, KS 66621,
U.S.A.
Tel. (785) 231-1185
Fax. (785) 232-8087
http://www.washburnlaw.edu
Applicants must provide original transcripts which should have detailed addresses of the issuing schools for verification. The transcripts must be sent to Washburn by the issuing school in the school's official envelope and stationary.
In countries where original transcripts cannot be obtained, all transcripts must be evaluated by ECE. Application forms can be obtained by writing to ECE, P.O. Box 92970, Milwaukee, WI, 53202-0970, USA, or by contacting the Office of International Student Services. Before an official report is sent to Washburn directly from ECE, the application is considered incomplete and cannot be processed.
Applications with transcripts not meeting the above requirements will be denied.
Note: If you have college credit from foreign countries and wish to transfer it, you must arrange to have them analyzed by a Washburn-recognized evaluating agency. Washburn recommends the ECE (Educational Credential Evaluators, Inc.) and requires a "course-by-course" report. Application forms can be obtained by writing to ECE, P.O. Box 92970, Milwaukee, WI, 53202-0970, USA, or by contacting the Office of International Student Services.
ENGLISH PROFICIENCY REQUIREMENT
Students whose native language is not English must meet Washburn's English proficiency requirement. Any one of the following can be used to satisfy this requirement.
INTENSIVE ENGLISH PROGRAM
(see Intensive
English under Special Programs Page)
Information on the Living Learning Center, Kuehne, West and the new student apartments appears on page 30. The Residential Living Office is located in the Capitol Federal Center for Learning. All meals are served in the Stauffer commons. For a housing contract or further information, contact the Residential Living Office, Washburn University, Topeka, KS 66621.
Many students prefer to live in apartments and residences in the neighborhoods immediately surrounding the University campus. Many apartment complexes are within easy walking distance of campus, and Topeka offers a large selection with easy access to campus. Rental costs of approximately $400/month and up should be anticipated. These costs are often shared by two to four students thus reducing the per student cost. The University maintains an apartment listing service to assist students in finding off-campus housing. For more information, contact the Residential Living Office.
Tuition and fees are established by the Board of Regents and are subject to change at any time by the Board of Regents. All payments are made at the Business Office of the University.
Registration is not complete until all fees are paid or until a satisfactory
written arrangement for payment is made with the Business Office ,and the statement
of charges has been signed and stamped by the cashier.
ACADEMIC STATUS: FULL-TIME
AND PART-TIME STUDENTS
Students are defined to be full-time in the fall and spring semesters if they are :
Students are defined to be half-time in the fall and spring semesters if they are not full-time and are :
During the summer session, any student enrolled in at least 6 hours is considered
full-time, while students enrolled in at least 3 but fewer than 6 hours are
considered half-time.
Although all tuition and fee charges for any term are due in full at the time of registration, a student who cannot pay in full on the day of registration may make arrangements to defer part of his/her charges.
A late payment fee of $10.00 will be added for each deferred payment made after the arranged due date. A postmark on or before the due date will be accepted as timely payment. Deferred payments may also be made, between 5 p.m. and 8 a.m., at the Business Office Depository located outside Morgan 205.
If you are enrolling in a short term or out of sequence course, you must pay
for the course in full by the second day of class.
A MasterCard, Discover or VISA Credit Card may also be used to pay for tuition.
Any scholarship, grant or loan must first be applied to tuition and fees.
Charges listed below are for 2003-2004 only. 2004-2005 charges will be announced publicly before the fall of 2004.
The tuition charge is applicable to all terms of work such as regular semester, evening program, etc., whether taken for credit or as an auditor.
CHARGES FOR 2003-2004 ONLY |
|
College and Schools per Credit Hour: |
|
| 1) Undergraduate: | |
| Resident of Kansas | $135.00 |
| Nonresident of Kansas | $305.00 |
| PLAN 2+2 | $175.00 |
| Distance Education | $175.00 |
| Radiation Therapy | $230.00 |
| 2) Graduate: | |
| Resident of Kansas | $185.00 |
| Nonresident of Kansas | $377.00 |
| Distance Education | $230.00 |
| 3) School of Law: | |
| Resident of Kansas | $348.00 |
| Nonresident of Kansas | $572.00 |
| 4) WECEP | $60.00 |
| 5) ALLIED HEALTH ON-LINE PROGRMAS | |
| Radiation Therapy | $230.00 |
| Diagnostic Medical Sonography | $175.00 |
| Bachelor of Health Science | $175.00 |
Information on tuition residence requirements may be obtained from the section
Resident Qualifications.
FEES
Per Credit Hour
Credit by Examination Fee.............1/3 of current resident tuition fee rounded
to the nearest dollar.
STUDENT ACTIVITIES FEE
The Student Activities Fee is required of all students attending the University who are enrolled in three or more hours of work during the regular Fall and Spring semesters. This fee is charged only for courses taken on campus. There will be no activities fee charge for students taking only television or off-campus classes. If a student is taking both on-campus and television/off-campus classes, the number of hours of non-television and non-off-campus classes will be added to determine the activities fee charge.
Students majoring in curricula that require private lessons in music pay no additional fee for their lessons if they enroll and remain enrolled in 12 credit hours for a full semester. All other students are charged for private lessons, in addition to the credit hour charge, as follows:
SEMESTER CHARGES
Concurrently enrolled in an ensemble:
| Music Majors | 1 hour Credit |
2 hours Credit |
3 hours Credit |
| Full-time | N/C |
N/C |
N/C |
| Part-time | *$135 |
*$240 |
Not available |
| Non Majors | |||
| Full/Part-time | *$135 |
*$240 |
Not available |
| Not enrolled in an ensemble: |
|||
| Full/Part-time | ** $180 |
** $388 |
Not available |
* The fee for each credit hour of applied music lessons per-credit will remain
equal to the current resident undergraduate hour tuition.
** The fee for each credit hour of applied music lessons will remain equal to
(1.33) X (current resident undergraduate per-credit hour tuition), rounded to
the nearest dollar. Private music lessons falling on legal and all-school holidays
will not be made up. Lessons missed by the student will be made up only if satisfactory
arrangements can be made with the instructor. Lessons missed by the instructor
will be made up by the end of the semester. If a student withdraws from applied
lessons after the “Last day to enroll without a late fee,” there
will be no reimbursement of fees. The only exceptions will be prolonged illness,
administrative error, or death.
Private lessons are not available during the summer sessions.
Late Registration Fees are applicable to those students, except those who are taking only audit classes, who have not processed their enrollment statement of charges through the Business Office on the date set and published as the last day to pay without a late fee. Students who do not meet this deadline shall be charged a single late fee according to the number of credits in which they are enrolling. Late registration fees apply to TV courses.
Late Registration Charges |
|
Credit Hrs. |
Late Fee |
0.5 - 3.0 |
$ 25.00 |
3.5 - 6.0 |
$ 50.00 |
6.5 - 9.0 |
$ 75.00 |
9.5+ |
$ 100.00 |
Out of sequence courses starting after the regular registration period and scheduled for periods other than the full semester are not subject to the late registration fees.
Cap and gown use. The student is responsible for making arrangements and for paying the University Bookstore for use of cap and gown during commencement exercises.
Laboratory usage. The student is expected to compensate the University for laboratory breakage or damage to other University property due to negligence, carelessness, or failure to follow instructions.
Course Materials Charge
Students participating in Criminal Justice Firearms Training courses will be charged for the materials used in the class, to include ammunition, targets, and weapon cleaning supplies.
FAILURE TO PAY FEES AND OTHER FINANCIAL
OBLIGATIONS
TUITION AND FEES
Failure to pay any tuition, late fees, or other charges when due subjects the student to:
These restrictions will be lifted only after the student has made full payment.
HOUSING PAYMENTS
If a resident of University housing fails to make payments according to the applicable housing agreement, the person will be subject to eviction from the housing in which he/she is residing and the agreement cancelled. Proper notice of the delinquent payment will be given to the resident/tenant and failure to pay by the date given in the notice will result in eviction. Additionally a hold will be placed on the person's records. Advance registration and enrollment in subsequent terms will not be permitted until the financial obligation is paid in full.
PARKING FINES
Failure to pay a University parking fine within 5 days of the due date results in a late payment fee of $10.00. If the student does not pay the fine and the late payment fee, a hold will be placed on the student's records and advance registration. Enrollment in subsequent terms will not be permitted until the financial obligation is paid in full. Parking and traffic regulations are distributed each semester.
LIBRARY FINES/OTHER UNIVERSITY FINANCIAL OBLIGATIONS
Failure to pay a library fine or any other University financial obligation which has not been discussed above will result in a hold being placed on the student's records, advance registration, and enrollment in subsequent terms will not be permitted until the financial obligation has been paid in full.
The University accepts checks only for the amount due. Checks postdated will not be accepted nor will any check be held for deferred deposit. A returned check fee of $30.00 is assessed on all returned checks. A returned check may not be paid with another personal check. Payment may be made in cash, money order, cashier’s check, or credit card verified before payment is confirmed. If the amount of the check and the returned check fee are not paid promptly, a hold will be placed on the student's records.
No credit will be released by the University Registrar's Office until all
accounts are paid. A student is not eligible to receive diplomas, certificates
and transcripts, or to advance register and enroll unless all financial obligations
to the University have been paid. In cases where a student has received Federal
Title IV funds, all arrangements for making repayment to the University are
to be completed prior to graduation.
(Refund policy is subject to change)
Effective Fall Semester 2004
The University reserves the right to correct clerical errors.
A student permitted to withdraw from a course or courses in an academic session in which he or she is enrolled may be allowed a refund of the University tuition charge for that course or courses. No refunds will be made of the late registration fee or student activity fee unless such charges have been made through an error of the University. In the event some or all of the tuition and fees were paid by some source(s) other than the student, including but not limited to scholarships, grants and Federal Title IV Funds, the first refund amounts will be made payable to those sources. If the student has any unpaid account with the University, any refund due from withdrawal may be applied to such an account. Any amount paid to the University that exceeds tuition and fees paid by these other source(s), and any amounts due to the University, shall then be paid to the student.
The first business day after the officially published days of registration constitutes the beginning of the semester for tuition refunds. For courses which are scheduled out of sequence of the regular Fall and Spring Semesters and Summer Session, the day published as the official first class meeting for the course constitutes the beginning of the course for tuition refund purposes, assuming the course is for a term of five or more weeks and is subject to tuition refund.
Institutional refunds are calculated, according to the schedule below, for all students who attend WU and withdraw or reduce the number of hours enrolled.
| 16 Week Semester | 12 Week Session | |||
| 1st Week | 100% |
1st Week | 100% |
|
| 2nd Week | 100% |
2nd Week | 50% |
|
| 3rd Week | 50% |
3rd Week | 30% |
|
| 4th Week | 30% |
4th Week | 20% |
|
| 5th Week | 20% |
5th-12th Week | 0% |
|
| 6th – 16th Week | 0% |
|||
| 8 Week Session | 6 Week Session | |||
| 1st Week | 100% |
1st Week | ||
| 2nd Week | 50% |
Day 1 – 3 | 100% |
|
| 3rd – 8th Week | 0% |
Day 4 – 5 | 50% |
|
| 2nd – 6th Week | 0% |
|||
| 5 Week Session | ||||
| 1st Week | ||||
| Day 1 – 2 | 100% |
|||
| Day 3 – 5 | 50% |
|||
| 2nd – 5th Week | 0% |
The refund policy for credit courses tat are less than five weeks duration, including Winter Intersession, and more than one day, is 100% if the University Registrar’s Office receives the official withdrawal notice during business hours prior to the first class session. There is no refund for these courses if the withdrawal notice is not received prior to the first class session.
These refund schedules apply to each course from which a student withdraws.
Withdrawal from a course and enrollment in another course are treated as
separate transactions.
The University's tuition refund policy is not affected by a student electing the deferred payment method. In such event, the refund shall be calculated by multiplying the total tuition charge for the academic session in which such student is enrolled by the appropriate percentage figure to determine the amount to be retained by the University. The University shall retain from any payments made to it the amount of University fees charged and the amount of tuition payment to which it is entitled under the refund schedule. If a student on the deferred payment withdraws from courses, any outstanding deferred payment obligation, taking into consideration the amount of tuition then due and owing to University under the refund schedule, must be paid in full.
REFUND DUE TO SERIOUS ILLNESS OR
INJURY
If a student is unable to complete a semester or session due to serious illness or injury, the student must present an affidavit signed by a licensed health care provider certifying the circumstances. This affidavit is available in the University Registrar's Office and the completed form must be directed to the University’s Bursar’s Office.. To be eligible to request a medical refund due to serious illness or injury, a complete withdrawal (Schedule Change Form) from the semester/session must be filed with the University Registrar. Based on the above request, the student will be refunded the tuition and fees for the semester/session provided the student has personally and fully paid all outstanding tuition and fees, and has no other outstanding University financial obligations. If a refund of tuition and fees is granted for medical reasons, a grade of “W” will be assigned for all courses for that semester/session.
If the above student has received Title IV federal financial aid, the current "Return of Title IV Funds" policy will be applied according to PL 105-244, Sec 484B, 64FR 59016. (Federal Pell Grants are only adjusted based on the student's enrollment status during the first week of classes.) A student eligible for a tuition refund based on serious illness or injury and a complete withdrawal from classes that occurs after completion of 60% of the semester/session is not subject to the Federal "Return of Title IV Funds" policy, and is considered to have earned their Federal Title IV aid. In this event, a tuition refund will be made first to University scholarships and finally to the student.
REFUND DUE TO DEATH OF STUDENT
If a student should die during a semester/session in which the student is duly enrolled, the student's estate will be refunded the tuition and fees based on the above stated policies, providing the student has no other outstanding University financial obligations. To initiate this process, the family may contact the Dean of Students in the Student Life Office.
For non-credit conferences, institutional seminars and community service offerings that are of more than one day duration, and are not described in a separately published brochure, the refund is 100% if the official withdrawal notice is received by the Continuing Education office on or before the first day after the first class session. There is no refund for these courses following the first business day after the first class session.