Attendance
The value of a college education is enhanced by full participation and attendance
in class activities. Because classroom activities are intended to assist the
students in the learning experience, it is expected that they will attend class
sessions whenever possible. There are certain kinds of class sessions in which
it is impossible to carry on the work of the class unless the student is present.
For this reason, each member of the faculty has the prerogative of establishing
specific attendance regulations which, in the instructor's opinion, are best
suited to the course. There is no University wide attendance policy.
An instructor, after due notice to the student, may request withdrawal of the
student from a course because of nonattendance through the same date as the
last day a student may withdraw from a course. This would NOT absolve the student
of financial responsibility for tuition/fees for the course in question.
Student Conduct
The University expects conduct of all students which is consistent with the
law and with generally accepted principles of academic behavior. The University
retains the right to secure the safety of individuals, the protection of property,
and the continuity of the educational process. Any interference with access
to University facilities, interruptions of educational activities, or damage
to property exceeds permissible bounds. Although remedies are available through
local law enforcement bodies, the University may elect to impose its own disciplinary
sanctions. Information regarding student rights and the rules governing student
behavior are found in the Washburn University Student Conduct Code. It is available
in the Student Life Office, Morgan Hall Room 104.
Academic Impropriety Policy
Excerpts of this policy are printed each semester in the schedule of classes.
For a complete copy of the Academic Impropriety Policy, contact the Vice President
for Academic Affairs Office, Morgan Hall 262.
Authorized Academic Load
Normally, the maximum number of hours permitted is 20 per semester. Correspondence,
extension, and evening courses taken concurrently are counted as a part of the
total load. A freshman is limited to 17 credit hours per semester except upon
approval by the faculty advisor and the appropriate Dean. Superior Juniors and
Seniors, with the approval of their faculty advisor, may petition the Dean to
carry 21 or more hours.
For summer sessions, the maximum number of hours permitted concurrently is 9,
provided that no more than 6 are taken in the same 5-week or shorter term. Superior
students may petition the appropriate Dean for permission to enroll in more
hours. Normally the term superior will be construed to mean a cumulative grade
point average of at least 3.0.
Students are defined to be full-time in the fall and spring semesters if they
are (1) undergraduates enrolled in at least 12 credit hours, (2) graduate students
enrolled in at least 9 hours, or (3) law students enrolled in at least 10 hours.
Students are defined to be half-time in the fall and spring semesters if they are not full-time and are
(1) undergraduates enrolled in at least 6 hours, (2) graduate students enrolled
in at least 5-7 hours, or (3) law students enrolled in at least 5 hours. Students
may be granted an exception and receive a scholarship or grant designated to
go to full-time students if during their final semester prior to graduation
they need less than 12 hours to complete their degree.
During the summer session, any student enrolled in at least 6 hours is considered
full-time, while students enrolled in at least 3 but fewer than 6 are considered
half-time.
Withdrawals
A student who wishes to withdraw from a course may do so on the web when it
is available for registration/enrollment. Specific instructions will be available
in the appropriate Class Schedule Bulletin.
When the web is not available, students must complete a Schedule Change Form
and submit it to the University Registrar’s Office where the information
will be processed and the form signed. The student should then take the form
to the Business Office for review of charges. The student will be given a copy
documenting these transactions. The date of withdrawal is determined by the
day the withdrawal form is processed in the University Registrar’s Office.
Students who cannot complete the withdrawal process on campus must notify the
University of their intent to withdraw by sending an e-mail to enrollment@washburn.edu
or via certified letter to the University Registrar.
The responsibility for initiating and clearing withdrawal notices with the University Registrar’s Office rests with the student, not the faculty. Failure to officially withdraw results in the recording of “F” grades at the end of the semester/term.
For semester courses a student may withdraw through the second week with no recorded grade. From the third through the eleventh week a "W" is recorded for any dropped course. Beginning with the start of the twelfth week, there are no withdrawals, and a grade will be assigned for the course.
Specific dates for withdrawal in the summer are listed in the Summer Class
Schedule. The dates vary according to the length of session. Withdrawal procedures/
regulations are the same as stated above.
Similar date/deadlines for short term courses will be listed in the Class Bulletin
according to the respective semester or term.
For information on medical withdrawals, visit the Business Office Web site.. Complete withdrawals from the University for non-medical reasons follow the same policies and deadlines as course withdrawals.
Declaring A Major
In order to insure the early and proper selection of a field of concentration,
students seeking a baccalaureate degree are required to file a declaration of
major by the time they have completed 54 hours. Candidates for the associate
degree must file the declaration of major at the completion of 24 credit hours.
A student is free at any time to change majors, or to add a second or third
major, by following the prescribed procedures. Declaration of a major is made
on a Declaration of Major/Degree/Catalog Year form which the student secures
from the department chair, Academic Advising in the Center for Learning and
Student Success, or the University Registrar's Office. The student fills out
the form, in consultation with the department chair of the department in which
he or she plans to major. The chairperson signs the form and assigns the student
an advisor. Either the chairperson or the student then returns the form to the
office of Enrollment Management. An additional form should be submitted for
any change of major, change of degree, or additional major.
Declaring an Optional Minor
Students may complete a minor area of study from a discipline other than their
major degree field. Such a minor is optional and not to be confused with any
department's required minor or required correlated courses.
A minor will consist of no less than 15 hours in one discipline as specified
by the department. Of these, 6 hours must be at the upper division level. Students
must have a grade of C or better in each course in the optional minor.
The course content of the minor is to be selected in consultation with an advisor
in the minor department or program. Prior to graduation, the department or program
chair must certify the completion of the minor to the University Registrar.
Students with fewer than 54 hours completed may take courses numbered 100-299. Students with more than 54 hours completed may take courses numbered 100-499. Courses numbered 400-499 are also open to graduate students. Courses numbered 500-699 are open to graduate students only. Courses numbered 300-499 are open to students during the semester in which they achieve junior standing, provided they have enrolled in enough lower level courses during that same semester to meet the requirements of junior rank. Exceptions to this rule may be made by consent of the department head and the Dean. Forty-five hours of junior-senior work are required for completion of any degree.
Degree Conferment
The University confers degrees three times a year to students who have met all
requirements as of the last day of final examinations for each semester/term:
Fall semester, Spring semester, and the Summer term. The summer term is comprised
of several sessions or short courses, but the degree will be conferred at the
end of the term. All work not completed by the last day of finals for each semester/term
will result in a graduation date of the following semester/term or later if
a previous "incomplete" has not been finalized. If a student is concurrently
enrolled at another institution and intends to use the work to complete graduation
requirements at Washburn, an official transcript from the institution must be
received within two weeks of Washburn's last final examination date of the graduating
semester/term in order to have the degree conferred in that same semester/term.
The University has two commencements which are at the end of the Fall and Spring
semesters. Students who are scheduled to complete final requirements for a degree
during the following Summer term may be permitted to participate in the Spring
commencement. Such candidates must have Declaration of Major/Degree/Catalog
Year form and Application for Degree on file in the University Registrar's Office.
Additional information and ceremony details can be found at www.washburn.edu/commencement
Application for Degree
Students planning to complete a Baccalaureate and/or Associate degree must file
an Application for Degree form in the Office of the University Registrar in
order to initiate a graduation check. The graduation check will be completed
early in the semester/term in which the student plans to graduate. The form
should be filed in September for the Fall semester and in February for the Spring
semester and Summer term (see the academic calendar for the exact dates). A
student is not a Candidate for Degree until the University Registrar's Office
has the form on file. Students who do not graduate in the semester/term specified
on the Application for Degree must file another application for the subsequent
semester/term in which they plan to graduate. Forms are available in the University
Registrar's Office.
Degree Audit
Currently enrolled Washburn University students can access unofficial Degree
Audits on the WEB through their MyWashburn account. They can “Generate
a Degree Audit” for their currently declared major or “Explore Other
Degree Options.”
The University Registrar’s Office will complete a final graduation check
in the semester the student has applied for his/her degree.
Posthumous Degree
Upon recommendation of deceased student's major department or school, and upon
approval of the Dean of the College or School, the Vice President for Academic
Affairs, the President, and the Board of Regents, a degree may be awarded posthumously
provided that the student:
Policy, Procedure, and Records
Washburn University maintains various student records to document academic work
and to record interactions with University staff and officials. The Family Educational
Rights and Privacy Act of 1974 (FERPA) was enacted to protect each student's
right to privacy and to provide each student the right to inspect and review
his/her education records. This Act is also commonly known as the Buckley Amendment.
A notice of this policy is published each semester in the "Class Schedule".
Directory Information
The University may release to the general public certain information about the
student which has been identified by the institution as directory information.
Directory
Information at Washburn University includes: student's name, current address
and phone number, permanent
address and phone number, e-mail address , classification status (i.e. freshman,
sophomore, etc.), major field of study, date and place of birth, dates of attendance,
awards and academic honors, degrees and dates awarded, enrollment status (full-time,
half-time, less than half-time), most recent educational institution attended,
participation in officially recognized activities and sports, and height and
weight of members of athletic teams.
Note: A student may request that directory information about him or her not
be released to the public. The student's request to have directory information
withheld must be submitted to the Office of the University Registrar.
Campus Telephone Directory Information
Each fall a Campus Telephone Directory is published by the University Relations
office. Students who choose not have their name, current address, phone number
and classification status published in the directory must contact University
Relations Office by August 30 of each year they are enrolled.
Types, Custodians and Locations of Education Records
With the exception of Directory Information as described above, student records
are considered to be confidential. Only the custodians of the records, their
designee, or their director/dean/vice president to whom that person reports
has the authority to release the record. The following is a list of the types
of records that the University maintains, their custodians, and their locations.
Student Access to Education Records
Students may inspect, review and/or receive copies of their education records
upon written request to the appropriate record custodian with the exceptions
noted below. The written request submitted to the record custodian or appropriate
University staff should identify as precisely as possible the record or records
he or she wishes to inspect. The record custodian or appropriate University
staff must comply within a reasonable period of time, not to exceed 45 days
from the receipt of the request. When a record contains information about more
than one student, the student may inspect and review only the records which
relate to him or her. If any question arises as to the identity of the requesting
student, the student shall be asked to provide photo identification.
Washburn University reserves the right to refuse to permit a student to inspect
or have access to the following records:
1. The financial statement of the student's parents.
2. Letters and statements of recommendation for which the student has waived
his or her right of access, or which were placed in file before January 1, 1975.
3. Records connected with an application to attend Washburn University or a
component unit of Washburn University if that application was denied.
4. Medical and counseling records. These records may be released, however, to
other medical or psychological professionals at the written request of the student;
and may be inspected by the patient at the discretion of the professional staff.
5. Law enforcement records.
6. Private notes of staff, faculty, and administrators.
7. Official transcripts of credit earned at other institutions which have been
presented for admission or evaluation of credit and have become a part of the
student's permanent record are not reissued or copies duplicated. Transcripts
from other institutions, including the high school transcript and test scores,
should be obtained from the original institution. Copies of records accessible
to the student will be provided at the student's expense. The charge to the
student for any such records is 25 cents per page.
8. When a student is delinquent in a financial account to the university, has
incomplete admission credentials, or about whom official disciplinary action
has not been resolved, the appropriate university official may request that
the student's record not be released. The effect of this action is that grade
reports, transcripts, and diplomas/certificates are not released. In addition
to these documents not being released, registration and enrollment at Washburn
in subsequent semesters is not permitted.
Disclosure of Education Records or Personally Identifiable Information
The University will obtain written consent from the student before disclosing
records or personally identifiable information from education records of the
student, except in the cases of:
A school official has a legitimate educational interest if the official is:
University Security Personnel shall have access to student class schedules in an emergency situation when knowledge of the information concerning the emergency, is considered necessary to protect the health or safety of students or other persons.
University Security Personnel will attempt to verify the identity of the person requesting information and the emergency situation. The class schedule will not be released to the requesting individual but a security officer will attempt to contact the student directly.
A record of each disclosure request must be made and maintained. The record should include the name and address of the requestor, date and time of request, and the nature of the emergency situation. These records of requests are considered part of the students educational record.
School officials who have access to student educational records should view only the records associated with carrying out their responsibilities to the University. School officials will not disclose non-directory information to other school officials or university employees unless that person has a legitimate educational reason for knowing the information.
Notice to Third Parties
The University must inform the parties to whom a student's education record
or personally identifiable information is given that they are not permitted
to disclose that information to another person (third party) without the written
consent of the student and that the information is to be used only for the purpose(s)
intended. Persons who receive a student's education record or personally identifiable
information about the student may disclose such information to other persons
only if the name of the additional persons and the legitimate interest of such
persons is provided as apart of the original request.
Maintaining Education Records and Records of Requests and Disclosures
Each office that maintains education records shall adopt its own policy with
regard to destruction of education records. No education record, however, may
be destroyed if there is an outstanding request to inspect and review the record.
Also, the record of requests for the disclosures of the education record and
any explanation that are a part of the record must be maintained for as long
as the education record to which it pertains is maintained.
Washburn University officials responsible for the various types of records will
maintain a record of all requests for disclosure of information from a student's
education records. The record will indicate the name of the party making the
request, any additional party to whom it may be redisclosed, and the legitimate
interest the party had in requesting or obtaining the information. The record
of request is open to inspection of the student.
Records of requests and disclosures may not be maintained or may be maintained
for only a limited time for:
1) requests made by the student him/herself; 2) requests for which the student
has given written consent; 3) requests made by school officials with legitimate
education interests; or 4) requests for directory information.
Student’s Right to Challenge Information Contained in Education
Records
Students have the right to challenge the content of an education record that
they believe inaccurate, misleading, or in violation of their privacy rights.
No hearing under this policy shall be granted for challenging the underlying
basis for a grade; however, the accuracy of its recording could be challenged.
Following are procedures for challenging the content of education records:
Complaints
A student who believes the University has not complied with federal law or regulations
should check first with the office involved or the Area Head to which it reports.
If the student wishes to file a complaint with the federal government concerning
the University's failure to comply with the Privacy Act, he/she may send a written
complaint to The Family Educational Rights and Privacy Act Office, 400 Maryland
Avenue, S.W., Washington, D.C. 20202.
Transcript
A transcript is an official copy of a student's permanent academic record. Official
transcripts are available from the Office of the University Registrar. Each
transcript costs $3.00. A transcript request must be written and the fee must
be paid in advance. A transcript request will not be processed for students
who have financial or other obligations to the university. Because a transcript
contains confidential
information, it cannot be released to anyone without a written request from
the student. Any individual acting on behalf of the student with regard to requesting
a transcript must have written authorization from the student.
Transcripts may be requested in person upon showing some form of photo identification
at the University Registrar's Office, 115 Morgan Hall during regular business
hours or by dropping in the University Registrar's Office drop box east of the
Office after the office is closed. Any transcript mailed, or faxed to, or picked
up by the student will be marked "Issued to Student".
Transcripts may be requested through the mail or by fax (785) 231-1104. A mailed request must be sent to the Office of the University Registrar, Morgan Hall 115. The request should include the following information: current name and other names while attending Washburn, student signature, identification number/social security number, return address for receipt purposes, date of birth, date of attendance at Washburn, the number of transcripts requested, complete and accurate address where each transcript is to be sent, $3.00 for each transcript requested paid at the time of request. A faxed request may request that a transcript be mailed or faxed. If the transcript is to be faxed, the request must include the information listed above as well as the fax number, who is to receive the fax, and the Company/Agency/Institution name where it is to be faxed. Faxed requests will not have processing priority over requests received by mail or in person. Some agencies or institutions will not accept faxed transcripts as official.
Checks which are mailed or given at the counter should be made payable to
Washburn University. Fax requests must be paid by credit card. The University
accepts Visa, Master Card, and Discover (Novus). A fax request must include
the type of card, the number of the card, its expiration date, and signature
of student. Fax requests without complete information including credit card
information cannot be processed.
A Transcript Request form may also be obtained by printing it after accessing
www.washburn.edu/registrar. It may be returned to the University Registrar's
Office by mail, fax, or in person by following the relative procedures described
in this section.
Students may view their academic records via the web through their MyWashburn account.
Grade Reports
At the end of the Fall and Spring semesters; and the first 5-week session, 8-week
session, and the second 5-week session of the Summer Term, final grades are
submitted by instructors via the web. The grades become a part of the student’s
permanent record. Grades will be made available for viewing on the web after
the University Registrar’s Office completes the end of semester/term processing.
Grades will not be mailed nor can they be secured by phone. Students may print
their screen to have a written copy of their grades
Drug Free Schools, The Student Right to Know Act & Campus Security
The Student Right To Know Act refers to the Federally-mandated disclosure of
information about campus security, graduation rates, retention rates, and athletic
equity to students, upon their request.
The Washburn University’s annual security report includes statistics for
the previous three years concerning reported crimes that occurred on campus;
in certain off-campus buildings or property owned or controlled by Washburn,
and on public property within, or immediately adjacent to and accessible from,
the campus. Other reports include institutional policies concerning campus security,
such as policies concerning alcohol and other drug use, crime prevention, the
reporting of crimes, sexual assault, and other matters. A copy of the report
can be obtained by contacting the Office of Student Life (Morgan 104, 785-231-1010
ext. 1390) or by accessing the following website: http://www.washburn.edu/admin/security/annualreports
.html.
Information on graduation and retention rates may be requested from the Institutional
Research office located in Morgan Hall, room 263, phone extension 1645.
Diploma Distribution
Diplomas will be available approximately two months after each semester/term.
Diplomas may be picked up in the Office of the University Registrar, Morgan
115, during regular business hours. Photo identification must be presented to
obtain your diploma. Students may have diplomas mailed by completing the Diploma
Mailing Request Form in the University Registrar's Office. The fee for mailing
a diploma is $5.00 if mailed to a U.S. address and $10.00 if mailed to an overseas
address. Diplomas are not issued if the student has outstanding financial obligations
to the University.
Diploma Replacement
A diploma may be replaced providing a request is made in writing. The request
may be mailed to or made in person during regular business hours at the Office
of the University Registrar, Morgan Hall 115. The replacement processing fee
is $25.00.
Diploma Designations
Majors and minors are not designated on the diploma; however, they are reflected
on the transcript. If a student adds a major/minor to a degree after the diploma
is issued, the additional designation will be reflected on the transcript. An
additional diploma will not be issued. Only Latin honors (Summa Cum Laude, Magna
Cum Laude, and Cum Laude) are designated on undergraduate, bachelor degree diplomas.
In addition to Latin honors, Stoffer Honors, Departmental and School Honors,
and University Honors are posted on the
transcript.
Recognizing that many individuals gain knowledge through self-study which
may be equivalent to that attained through the completion of formal college
courses, Washburn University has adopted a comprehensive program whereby college
credit may be granted through means other than enrollment in and the successful
completion of prescribed college courses.
The University may grant credit through two national examinations and university
departmental examinations. The national exams are the College Entrance Examination
Board (CEEB) Advanced Placement Examinations and the College Level Examination
Program (CLEP). The University Departmental Examinations are administered on
campus by individual academic departments.
Students must be either currently enrolled at Washburn University or former
students of Washburn University in order to have credit awarded and posted to
their transcripts. Test scores must be submitted directly from national testing
companies in order to be considered for credit. Specific information about the
different types of examinations is provided below.
A. National Examinations
1. College Entrance Examination Board
(CEEB): Advanced Placement Examinations
The Advanced Placement exams are prepared, scored and reported by the College Entrance Examination Board. Students should seek information and obtain registration materials through appropriate high school counselors or other secondary school officials.
This program is designed for high school seniors planning to enter college and is administered in conjunction with Advanced Placement courses taught in the high schools. The scores are reported to the University by CEEB. Appropriate credit or advanced placement is awarded at the time of enrollment in the University. When credit is awarded it may be applied to meet degree requirements. When advanced placement is awarded, a student is advanced to a higher level college course without being required to take a lower level prerequisite. Depending on departmental policy and the examination scores which are achieved, an academic department may award either credit or advanced placement or both to a student. No entry is made on the college transcript for scores which are lower than those determined to be satisfactory by the Washburn academic departments.
Students may have Advanced Placement test scores obtained in high school reported to the University for evaluation. Credit and/or advanced placement are awarded to students who have received a score of three (3), four (4), or five (5). Although AP Government credit is not automatically awarded, students receiving scores of four (4) or five (5) are urged to check with the Political Science Department for possible award of credit. Currently a student maybe awarded college credit hours in the subjects listed
below as follows:Subject A.P. Score Award Hours
Art 3-4-5 AR 101 3 hrs
Biology 3-4-5 BI 100 3 hrs
Chemistry 5 CH 151 5 hrs
English 3 EN 135 3 hrs
English 4-5 EN 101 orEN 131 or EN 135 *6 hrs
Calculus AB 3-4-5 MA 151 5 hrs
Mod. Foreign Language 4-5 GE 101 orFR 101 or SP 101 **4-8 hrs
Music 3 MU 215 4 hrs
Music 4-5 MU 215 and MU 216 8 hrs
Physics 3-4-5 PS 101 3 hrs
Statistics 3-4-5 MA 140 3 hrs
US History 4 HI 111 or HI 112 ~3 hrs
US History 5 HI 111 and HI 112 ^6 hrs
World History 4 HI 100 orHI 101 or HI 102 #3 hrs
World History 5 2 of 3 courses:
HI 100 orHI 101 orHI 102 +6 hrs*The 6 hours of English are to be selected by English Department Chair and student.
**4 to 8 hours of credit will be granted after completion of FR 211, GE 211, or SP 211 with a C or better.
~After completion of HI 111 or HI 112 with C or better.
^After completion of Upper Division American History course with C or better.
# After completion of HI 100, or HI 101, or HI 102 with C or better.
+ After completion of Upper Division World History course with C or better.2. College Level Examination Program (CLEP)
a. CLEP General Examinations
A student may obtain credit which will be assigned to one or more of the General Education Divisions by obtaining a satisfactory score on the appropriate College Level Examination Program (CLEP) for Humanities, Natural Sciences, and Social Sciences and History. Washburn does not award credit for either the CLEP English or Mathematics General Examinations. The CLEP General Examinations are designed to award credit to students entering the University at the Freshman level. Therefore, a student must take the CLEP General Examination prior to his or her first collegiate semester of enrollment in any courses in that division. A student who has attempted credit in any one of the General Education Divisions-Humanities, Natural Sciences, Social Sciences and History-either at Washburn or another university is not eligible to receive credit from the CLEP General Examination for that division.
Four semester hours of credit are awarded for each of the three CLEP General Examinations (Humanities, Natural Sciences, Social Sciences and History) which is passed with a score at or above the 50th percentile. No credit is granted and no entry is made on the college transcript for scores below the 50th percentile.
The CLEP General Examinations do not require prior departmental approval. The closest test center for the CLEP is Kansas State University.b. CLEP Subject Examinations
Some of the CLEP Subject Examinations are accepted by Washburn as a means of obtaining credit for specific courses. These examinations require that the student gain approval of the appropriate Washburn department prior to taking the CLEP Subject Examination. Each department determines if the examination is acceptable and designates the score level which is required for awarding credit.
A student who has attempted credit in the course to be fulfilled by the CLEP Subject Examination either at Washburn or another university is not eligible to receive credit with the CLEP Subject Examination for that course. There is no entry in the college transcript for scores which the appropriate academic department has determined to be unsatisfactory.
Both forms of CLEP testing are for prospective or currently enrolled Washburn students. Because of the nature of the testing services at Washburn, all CLEP results must be posted on a Washburn transcript.
B. University Departmental Exams
1.Credit by Departmental Examinations
When a student identifies a course which he or she feels qualified to "challenge" or "quiz-out of," the student should contact the chair of the department offering that course to determine whether a departmental examination could be accepted. If the academic department gives approval for the student to quiz out of a specific course, the student obtains a Credit by Examination registration form in the University Registrar's Office, MO 115. The University Registrar's Office determines that the student is either currently enrolled or a former student who is not currently enrolled in the challenged class and is free of all holds. The student completes the credit by examination registration form and obtains signatures as required on the form. The student must finalize this process by taking the credit by exam registration form to the Business Office where he or she pays the fee for challenging a course by examination. The fee for each credit hour is one-third of the current resident under-graduate per-credit-hour tuition rounded to the nearest dollar. After payment is made, the student returns the top copy of the form to the University Registrar's Office. The student takes his/her copy which has been marked "paid" to the department at the scheduled time of the examination. Under no circumstances will the examination be administered prior to payment. No refunds will be given for exams not taken or not passed.After the student has taken the exam, the department evaluates it and determines whether or not the student receives credit. If the department determines that credit is to be awarded, credit for the course is posted to the transcript. If the department determines based on the exam that credit should not be awarded, no entry is made to the transcript. If the course is taken to fulfill requirements in a major, a letter grade for the course may be determined by the department and posted on the transcript. The exam may not be repeated; a student may not take a departmental exam for any course more than once. Credit by departmental examination may not be used to repeat courses previously taken by the student.
Credit given by departmental examination is considered residential credit.
CREDIT GRANTED FOR MILITARY SERVICE
Credit awarded for military service is based upon the recommendations of the
Commission on Accreditation of Service Experiences which was appointed by the
American Council on Education. Credit will be granted to all military personnel
in accordance with the recommendations of the ACE Guide to the Evaluation of
Educational Experiences in the Armed Services. Students should provide their
military service record in one of the following formats according to their branch
of service: DD 214 form, DD 295 form, Department of Defense transcript, Community
College of the Air Force transcript, or the Army/American Council on Education
Registry transcript. Military credit is subject to the same limitations as regular
transfer credit i.e. technical credit limits and no credit awarded for course
duplications. For more information and to secure forms for making application,
students should contact the Office of the University Registrar.
Grades and Grade Points
Symbols Used
in Grading Description Grade Points
A Excellent 4
B Well above average 3
C Average 2
D Below average but passing 1
F Failure 0
AU Audit *0
CR Credit only-letter grade C or better *0
I Incomplete *0
NC No Credit *0
IP In Progress *0
NR Not Recorded *0
P Credit only-letter grade of D *0
W Withdrawn passing *0
* Not included in grade point average
Awarding “Incomplete” Grades
The letter "I" indicates "incomplete work" which may be
completed without repetition of the regular work of the course. The report incomplete
will not be used when a definite grade can be assigned for the course. It will
not be given for the work of a student in any course except to indicate that
some part of the work, for good reason, has not been completed, while the rest
of the work has been satisfactorily completed. The student must have completed
three-fourths of the course requirements. The "I" grade is used only
when in the opinion of the instructor there is expectation that the work will
be completed.
The instructor lists the remaining requirements on the “Incomplete Grade
Report Form” and a copy is provided to the student and Department Chairperson.
When the requirements are met and evaluated, the instructor submits the grade
to the University Registrar’s Office in order to remove the “I.”
Unless an earlier deadline is stipulated by the instructor of the course, the incompletes in undergraduate courses must be completed by the last day of classes and grades submitted to the University Registrar Office by the deadline of grade submission of the subsequent Spring semester for Fall incompletes or the subsequent Fall semester for Spring and Summer incompletes; otherwise a grade of “F” will be recorded. The above procedure also applies to Graduate Nursing and Psychology incomplete grades, except for PY 695 and PY 699, which do NOT automatically turn to F. Other graduate courses do not have a deadline except all Washburn students must have all Washburn incompletes made up before they can graduate. Students transferring to Washburn with "Incompletes" on their transcripts will have the courses designated with an "NC" instead of an "I". Transfer students may have the designation changed by an officially revised transcript from the originating institution or by repeating those courses in accordance with the Washburn University repeat policy.
A/Pass/Fail Option
Under certain circumstances, undergraduate students have the option to elect
to enroll in a course for a grade or for “A/Pass/Fail.” If the student
earns an “A” in the course, this is recorded on the transcript.
If the students earns a grade of “B.” “C” or “D.”
this is recorded as “CR” or “P” on the transcript, and
is not figured in the student’s cumulative grade point average. If the
student fails the course, a grade of “F” is recorded, and this grade
is figured in the student’s cumulative grade point average.
A student may enroll in only one “A/Pass/Fail” course per semester (not including PE 198). To enroll in a course under the “A/Pass/Fail” option, a student must have completed 24 semester credit hours with at least a 2.0 g.p.a. The exception to the 24 hour rule is PE 198, which may be taken “A/Pass/Fail” within the first 24 hours. Courses in a student’s major (including minor and correlate courses) cannot be taken for “A/Pass/Fail” without written permission from the appropriate department chair or dean on file in the University Registrar’s Office. Students must present a minimum of 84 graded hours (i.e., hours in which an A,B,C,D or F was received) for graduation with a Bachelor’s degree, or a minimum of 42 graded hours for an Associate’s degree.
Subject to the provisions above, a student may elect graded or A/Pass/Fail status for a course at any time during the period in which that student may elect to withdraw from that course. Please see the academic calendar at www.washburn.edu/admin/vpaa/calendars.shtml for specific deadline dates.
Certain courses may not be taken for grade, but may only be taken pass/fail. The above policy does not pertain to such courses.
Repetition of Courses
Undergraduate courses in which the student receives a D or an F may be repeated.
The transcript will contain a complete record of all courses taken and grades
earned. The repeated and not the original grade will be included in determining
the cumulative grade point average. However, after a student has repeated the
same course three times, or has repeated three different courses, that student
must have the permission of his/her academic dean before repeating any course.
Students who are taking graduate courses (excluding Law courses) may repeat courses in which they received a grade of C, D, or F if the repeat is granted by the dean/chair of the department offering the course. The dean/chair must provide a letter or e-mail to the Office of the University Registrar indicating approval has been given to the student to repeat a graduate course in which a C, D, or F grade was received. The transcript will contain a complete record of all courses taken and grades earned, but only the last grade earned in the repeated course will be used to compute the cumulative grade point average.
Classification
An entering student with fewer than 24 semester hours accumulated credit
is classified as a Freshman. To be classified as a Sophomore, a student must
have 24 semester hours of college credit. To be classified as a Junior, a student
must have 54 semester hours of college credit. A student who has at least 88
semester hours of college credit is classified as a Senior. Graduate students
are those who have been formally admitted to a graduate program. Law students
have been formally admitted to the School of Law.
Honors
Washburn has a variety of means to provide proper recognition for successful
application to college work and several programs to encourage highly motivated
and talented students to undertake work at the honors level.
Latin Honors
Any undergraduate, baccalaureate student who has met degree requirements
by completing only Washburn course work and by achieving a cumulative grade
point average of:
3.4-3.59 receives a degree cum laude.
3.6-3.79 receives a degree magna cum laude.
3.8-4.0 receives a degree summa cum laude.
Students who have transfer course work from any other university/college will
have the following procedures applied in calculating honors. If the student
does not have a baccalaureate degree from another university/college, the cumulative
grade point average of the transferable course work will be used in calculating
honors. If the student has a degree from another university/college, the cumulative
grade point average for the entire degree will be used in calculating honors.
In either category, the honor awarded to a transfer student will be determined
by the lower of the following two grade point averages: 1) the overall (degree
or transferable course work g.p.a. combined with the Washburn course work g.p.a.),
and 2) the Washburn course work only.
Transfer students must have completed a minimum of 24 graded hours at Washburn
University to qualify for a degree with honors. Latin honors are awarded for
baccalaureate degrees only. All majors completed during a single degree will
be used in calculating honors. Any additional major acquired after the original
degree is awarded will not be used in recalculating Latin honors for that degree.
Dean’s Honor Roll
Students whose grade point average for the semester is equivalent to
3.4 or better are honored by having their names placed upon the Dean's Honor
Roll and they are so notified by the Dean of the appropriate college or school.
The completion of a minimum of 12 semester hours taken for letter grades is
required.
President’s Honor Roll
Students whose grade point average is 4.00 for the semester are honored
by having their names placed upon the President's Honor Roll and they are so
notified by the President. The completion of a minimum of 12 semester hours
taken for letter grades is required.
Departmental and School Honors
In the College of Arts and Sciences, students are eligible to receive
departmental honors upon graduation if they fulfill the following minimum requirements:
(1) a grade point average of 3.5 in the major, including a 3.5 in upper division
work in the major; (2) successful completion of a research project or an equivalent
deemed suitable by the department; (3) the recommendation of the department.
Individual departments may specify additional requirements.
In the School of Nursing, students who have a grade point average of 3.75 in nursing courses and who demonstrate outstanding clinical nursing performance and are recommended by the faculty, are eligible to receive School of Nursing Honors upon graduation.
In the School of Business, students are eligible to receive School of Business Honors upon graduation who have a grade point average of 3.5 in all accounting, business, and economic courses applied to the B.B.A. degree, rank in the upper quarter of the Washburn University graduating class, and demonstrate superior research and/or independent study skills while enrolled in a special research course. Students who do not complete a research or independent study project, but who accumulate a 3.5 grade point average in all accounting, business, and economics courses and rank in the upper quarter of the Washburn University graduating class receive the special designation as School of Business Scholar.
In the School of Applied Studies students may qualify for School Honors by fulfilling the following minimum requirements. Complete all appropriate course work for the appropriate Certificate of Completion with a minimum grade point average of 3.75 and all course work completed at Washburn. For the Associate degree, complete all appropriate major and correlate courses, with a minimum of 30 hours completed at Washburn and a minimum grade point average of 3.5. For a baccalaureate degree, complete all appropriate major and correlate courses with a minimum grade point average of 3.5, and complete a research project or a departmental approved equivalent project.
All the above School Honors require a recommendation of the department. Individual departments may also specify additional requirements. See Department Chair for more information.
BONNER LEADERS/LINC SCHOLAR
This honor is open to any undergraduate or graduate student enrolled part-time
or full-time who is in good academic standing. Bonner Scholar honors are awarded
to students who have been accepted into the Bonner Leaders program and who have
completed the required service commitment over a two year period.
The following grade appeal procedure applies to the College and the Schools, not the School of Law. The obligation of the instructor to evaluate the performance of students on sound academic grounds is basic to the formal education process. A student who believes the grade awarded him/her by an instructor is based upon reasons other than the student's academic performance may appeal the grade received in a course.
Consultation with the Instructor. A student must first attempt to resolve his/her dispute concerning the final grade received in a course through consultation with the instructor of the class. Such consultation normally shall take place following award of the grade but in no event shall such consultation take place later than the fourth week of the next regular academic semester following the award of the grade. In the event the course instructor is no longer at the University or is on a leave of absence during the semester following the contested grade or the instructor shall have refused to consult with such student, the student may proceed to the next stage, mediation by the Department Chair (where such exists). If no Department Chair exists, the next stage is mediation by the Dean of the College or School in which the course was offered.
Mediation by the Department Chair. If the student is dissatisfied with the result of his/her consultation with the instructor or the student shall have been unable to meet with the instructor because of the instructor's refusal to meet or absence, the student may seek mediation of the matter with the Department Chair in the unit in which the course was offered. The Department Chair must be notified in writing by the student of his/her intention to continue the appeal process. Such notification must be received within 10 working days of the day on which the student/instructor consultation has been completed. The process shall be terminated if notification is not received within the 10 working days. The instructor shall make available to his/her Department Chair all of the materials and criteria which entered into the determination of the student's final grade in the course. The student shall provide the Department Chair, in writing, the grounds for contesting the grade by the instructor. After receiving and reviewing these materials, the Department Chair shall meet with the student and the instructor, either jointly or separately, to attempt to mediate the dispute about the contested grade.
Mediation by the Dean of the College or School in which the course was offered. If the student is dissatisfied with the result of his/her consultation with the instructor or the student shall have been unable to meet with the instructor because of the instructor's refusal to meet or absence, the student may seek mediation of the matter with the Dean of the College or School in which the course was offered. The Dean must be notified in writing by the student of his/her intention to continue the appeal process. Such notification must be received within 10 working days of the day on which the student/Department Chair consultation has been completed. The process shall be terminated if notification is not received within the 10 working days. The instructor shall make available to his/her Dean all of the materials and criteria which entered into the determination of the student's final grade in the course. The student shall provide the Dean, in writing, the grounds for contesting the grade by the instructor. After receiving and reviewing these materials, the Dean shall meet with the student and the instructor, either jointly or separately, to attempt to mediate the dispute about the contested grade.
Appeal to Grade Appeal Committee. If, after mediation with the Dean as provided above, the student is still dissatisfied with the result, he/she may file a notice of appeal with the Dean which shall specify the relief requested and provide a written summary of the grounds for appeal to the Grade Appeal Committee. Such notification must be received by the Dean within 10 working days of the day on which the student/instructor consultation has been completed. The process shall be terminated if notification is not received within the 10 working days. Upon receipt of the notice of appeal, the Dean shall forward it and all materials submitted by the instructor and student during the mediation process to the Vice President for Academic Affairs. The Vice President for Academic Affairs, upon receipt of the notice and materials, shall appoint and convene a committee of five persons, comprised of three faculty members (two from the same department or area, one faculty from another department or area), and two students, to serve as the Grade Appeal Committee. At its first meeting, the Grade Appeal Committee shall select its chairperson and set the date, time and place for the appeal to be heard. The committee shall advise the student and the instructor of the hearing date.
Hearing. The hearing will take place before the entire Committee. The burden of proof rests with the student who shall, during the course of the hearing on the contested grade, be responsible for presenting evidence to support the claim. The hearing will be informal and the formal rules of evidence shall not be applicable. Oral testimony of witnesses may be presented but is not required. If either the student or the instructor presents witnesses, he/she must provide to the Committee a written summary of the testimony expected of the witness(es) to the committee and to the other party not later than three days prior to the date of the hearing. The student or the instructor may be accompanied by an advisor whose only role in the course of the hearing will be to render advice to the student/instructor. The amount of time allotted to each party will be left to the discretion of the Committee.
Decision. At the close of the hearing the Committee shall meet and determine, by a vote of four out of five of the members, whether the student has proved the relief sought should be awarded for the reasons stated in his/her notice of appeal and the student's grade changed. The Committee shall report its decision in writing to the student, the instructor and to the Vice President for Academic Affairs. The decision of the committee shall be final. If it is the judgment of the committee that the grade be changed, then the Vice President for Academic Affairs shall notify the Registrar, who will enter the changed grade which will be initialed by both the Vice President and the Registrar.
ACADEMIC PROBATION, SUSPENSION AND REINSTATEMENT
I. A student in good standing is defined as one whose cumulative grade point average is 2.00 or above.
II. Any student whose cumulative G.P.A. falls below 2.00 will be placed on academic probation for the next semester in which the student enrolls.
III. Students will have their records evaluated at the end of the probationary semester with one of the following outcomes.
A. A student whose cumulative grade point average has been raised to 2.00 or above will be restored to good standing.
B. A student whose cumulative grade point average is still below 2.00 but who earned a semester grade point average of 2.25 or above will be maintained on probation.
C. A student whose cumulative grade point average is still below 2.00 and who earned a semester grade point average between 2.00 and 2.25 may be maintained on probation under the following conditions:
1. The student must submit a petition to the Committee on Undergraduate Probation and Reinstatement demonstrating that there were extenuating circumstances beyond the student's control which resulted in the low level of academic performance.
2. The student must present evidence that these circumstances no longer exist and that the student will be able to perform at a higher level during the next semester.
D. A student whose cumulative grade point average still does not meet the required standards and who earned a semester grade point average below 2.00 will be suspended for at least one semester. Summer Sessions are not considered as one semester.
IV. Students on probation will not be allowed to enroll without written documentation of having been advised by a departmental advisor or by a member of the Center for Learning and Student Success.
V. Reinstatement of academically suspended students is different than financial aid reinstatement, and neither is guaranteed. In order to be considered for reinstatement, the student must submit a written petition to the Dean of Students no later than 30 calendar days prior to the beginning of the semester in which the student wants to enroll. The Dean will forward the petition to the Committee on Undergraduate Probation and Reinstatement, which will approve or deny the petition for reinstatement. In making its decisions the Committee will consider:
A. The extent to which a student demonstrates awareness of the causes of poor performance during the previous enrollment.
B. Evidence that the student has effectively dealt with the causes of previous poor performance and understands what will be required in order to achieve academic good standing, and
C. Any other evidence which would indicate that the student has the motivation and ability to undertake and succeed in a program of college study. Students who have been suspended and are later reinstated will be readmitted on academic probation.
VI. Any requests for exceptions will be referred to a designated committee member who will, after consultation with the student, make a recommendation to the Committee. The student should be aware that the recommendation must be approved by the Committee as a whole.
VII. The transcript will contain a complete record of all courses taken and grades earned, but only the last grade earned in a repeated course will be used to compute the cumulative grade point average. Removal for computation of the first grade in repeated courses is limited to the first five different courses repeated.
VIII. When they enter, transfer students must meet the retention standards of Washburn students, including entering on probation.
IX. A grade of incomplete will, in no way, affect the GPA for the semester in which it is received. The grade, when it has been made up, or the F to which it has been converted, will affect the semester and cumulative grade point averages.
X. Students who have academic deficiencies are advised to enroll in no more hours than they have successfully (with C or better grade) completed in the preceding semester.
XI. NO STUDENT WILL BE REINSTATED MORE THAN TWICE; THE THIRD SUSPENSION IS, IN EFFECT, THE FINAL DISMISSAL, EXCEPT THAT A STUDENT WHO HAS BEEN DISMISSED MAY, THREE OR MORE YEARS AFTER DISMISSAL, APPLY FOR READMISSION UNDER THE FRESH START PROGRAM.
Students, who have performed poorly in their first year or two at college and then withdraw or are dismissed, frequently return to school later to resume their education. Unfortunately their prior academic record often presents a major obstacle to their overall success. Persons in this category who want an opportunity for a fresh undergraduate start at Washburn University, without the handicap of their prior academic record, may apply for admission under Academic Fresh Start, subject to the following conditions:
Petitions are available through Academic Advising in the Center for Learning and Student Success in Morgan Hall 122. For transfer students or former Washburn students who have subsequently attended another institution, an official copy of all transcripts must be on file in the Office of Admissions before the application is considered. Students must apply 30 days before each semester's enrollment period.
[ WU Home ]
[ People ]
[ Calendars ]
[ SiteMap ]
© 2000-2008 Washburn University, 1700 SW College Ave, Topeka, Kansas 66621 (785) 670-1010
Contact webmaster@washburn.edu with questions or comments.
Accessibility | Important Policies