Tuition and fees are established by the Board of Regents and are subject to change at any time by the Board of Regents. All payments are made at the Business Office of the University in person, by mail, by phone, or via the web.
Registration is not complete until all fees are paid or until a satisfactory written arrangement for payment is made with the Business Office. Payment and requests for installment plans (see below) can both be accomplished via the web, by phone, by mail, or in person in the Business Office
Academic Status: Full-Time and Part-Time Students
Students are defined to be full-time in the fall and spring semesters if they are:
Students are defined to be half-time in the fall and spring semesters if they are not full-time and are:
During the summer session, any student enrolled in at least 6 hours is considered full-time, while students enrolled in at least 3 but fewer than 6 hours are considered half-time.
Once a student has enrolled in classes, she or he is liable for tuition and fee charges unless the University is notified in person, via e-mail sent to enrollment@washburn.edu or via certified letter to the University Registrar of the student’s intention to withdraw before the end of the 100% refund period.
Installment Payments
Although all tuition and fee charges for any term are due in full at the time
of registration, a student in good financial standing who cannot pay in full
on the day of registration may make arrangements to defer part of his/her charges.
Beginning in Fall 2005, installment plans will be available for a small set-up
fee.
A late payment fee will be added for each deferred payment made after the arranged
due date. A postmark on or before the due date will be accepted as timely payment.
Deferred payments may also be made, between 5 p.m. and 8 a.m., at the Business
Office Depository located outside Morgan 205. Payment notices will not be mailed.
Student account information is available on MyWashburn.
If you are enrolling in a short term or out of sequence course, you must pay for the course in full by the second day of class.
A MasterCard, Discover or VISA Credit Card may also be used to pay for tuition, in person or by phone, as can any of these cards or a web check, via the web. Any scholarship, grant or loan must first be applied to tuition and fees.
TUITION
The tuition charge is applicable to all terms of work such as regular semester,
evening program, etc., whether taken for credit or as an auditor.
CATEGORIES OF CHARGES
Tuition and fees vary by category of student. Current rates may be viewed at www.washburn.edu/business-office
Existing categories of students:
1) Undergraduate:
2) Graduate:
3) School of Law:
4) WECEP
5) Allied Health Online Programs
Information on tuition residence categories may be obtained from the section, “Resident Qualifications.” All traditional Undergraduate classes are billed as “resident” during Summer Session.
Current fee structure may be viewed at:
www.washburn.edu/business-office
FEE CATEGORIES
Credit by Exam Fee
Per Credit Hour.............1/3 of current resident tuition fee rounded to the
nearest dollar.
Student Activities Fee
The Student Activities Fee is required of all students attending the University
who are enrolled in three or more hours of work during the regular Fall and
Spring semesters. This fee is charged only for courses taken on campus. There
will be no activities fee charge for students taking only distance education
or off-campus classes. If a student is taking both on-campus and online/off-campus
classes, the number of hours of “traditional” classes will determine
the activity fee charge. Activity fees are not assessed during Summer Session.
Existing Categories of Activity Fee:
Private Music Lessons
Students majoring in curricula that require private lessons in music pay no
additional fee for their lessons if they enroll and remain enrolled in 12 credit
hours for a full semester. All other students are charged for private lessons,
in addition to the credit hour charge, according to the categories listed below:
Semester Charges*
The per-semester-charges for private music lessons vary as follows:**
*For additional information contact the music department.
**All private music lesson charges are rounded to the nearest dollar.
Private music lessons falling on legal and all-school holidays will not be
made up. Lessons missed by the student will be made up only if satisfactory
arrangements can be made with the instructor. Lessons missed by the instructor
will be made up by the end of the semester. If a student withdraws from applied
lessons after the “Last day to enroll without a late fee,” there
will be no reimbursement of fees. The only exceptions will be prolonged illness,
administrative error, or death.
Private lessons are not available during the summer sessions.
Late Registration Fees are applicable to those students, except those who are taking only audit classes, who have not processed their enrollment statement of charges through the Business Office on the date set and published as the last day to pay without a late fee. Students who do not meet this deadline shall be charged a single late fee according to the number of credits in which they are enrolling. Late registration fees apply to TV courses.
Late Registration Charges
Credit Hrs. Late Fee
0.5-3.0 $ 25.00
3.5-6.0 $ 50.00
6.5-9.0 $ 75.00
9.5+ $100.00
Out of sequence courses starting after the regular registration period and scheduled
for periods other than the full semester are not subject to the late registration
fees.
Cap and gown use. The student is responsible for making arrangements and for
paying the University Bookstore for use of cap and gown during commencement
exercises.
Laboratory usage. The student is expected to compensate the University for laboratory
breakage or damage to other University property due to negligence, carelessness,
or failure to follow instructions.
Course Materials Charge: Students participating in Criminal Justice Firearms
Training courses will be charged for the materials used in the class, to include
ammunition, targets, and weapon cleaning supplies. A similar course materials
charge will be assessed to students enrolled in PE 365 and Athletic Training
Clinical courses.
Housing Payments
If a resident of University housing fails to make payments according to the
applicable housing agreement, the person will be subject to eviction from the
housing in which he/she is residing and the agreement cancelled. Proper notice
of the delinquent payment will be given to the resident/tenant and failure to
pay by the date given in the notice will result in eviction. Additionally a
hold will be placed on the person's records. Advance registration and enrollment
in subsequent terms will not be permitted until the financial obligation is
paid in full.
FAILURE TO PAY INSTITUTIONAL CHARGES
(Tuition, Fees, Housing, Fines, etc.)
Failure to pay any tuition, late fees, or other charges when due subjects the student to:
These restrictions will be lifted only after the student has made full payment.
Parking Fines
Failure to pay a University parking fine within 5 days of the due date results
in a late payment fee of $10.00. If the student does not pay the fine and the
late payment fee, a hold will be placed on the student's records and advance
registration. Enrollment in subsequent terms will not be permitted until the
financial obligation is paid in full. Parking and traffic regulations are distributed
each semester.
Library Fines/Other University Financial Obligations
Failure to pay a library fine or any other University financial obligation which
has not been discussed above will result in a hold being placed on the student's
records; advance registration, and enrollment in subsequent terms will not be
permitted until the financial obligation has been paid in full.
The University accepts checks only for the amount due. Checks postdated will not be accepted nor will any check be held for deferred deposit. A returned check fee of $30.00 is assessed on all returned checks. A returned check may not be paid with another personal check. Payment may be made in cash, money order, cashier’s check, or credit card verified before payment is confirmed. If the amount of the check and the returned check fee are not paid promptly, a hold will be placed on the student's records.
No credit will be released by the University Registrar's Office until all accounts are paid. A student is not eligible to receive diplomas, certificates and transcripts, or to advance register and enroll unless all financial obligations to the University have been paid. In cases where a student has received Federal Title IV funds, all arrangements for making repayment to the University are to be completed prior to graduation.
REFUNDS
(Refund policy is subject to change)
The University reserves the right to correct clerical errors.
Effective Fall Semester 2004
A student permitted to withdraw from a course or courses in an academic session
in which he or she is enrolled may be allowed a refund of the University tuition
charge for that course or courses. No refunds will be made of the late registration
fee or student activity fee unless such charges have been made through an error
of the University. In the event some or all of the tuition and fees were paid
by some source(s) other than the student, including but not limited to scholarships,
grants and Federal Title IV Funds, the first refund amounts will be made payable
to those sources. If the student has any unpaid account with the University,
any refund due from withdrawal may be applied to such an account. Any amount
paid to the University that exceeds tuition and fees paid by these other source(s),
and any amounts due to the University, shall then be paid to the student.
The first business day after the officially published days of registration constitutes
the beginning of the semester for tuition refunds. For courses which are scheduled
out of sequence of the regular Fall and Spring Semesters and Summer Session,
the day published as the official first class meeting for the course constitutes
the beginning of the course for tuition refund purposes, assuming the course
is for a term of five or more weeks and is subject to tuition refund.
Institutional refunds are calculated, according to the schedule below, for all students who attend WU and withdraw or reduce the number of hours enrolled.
16 Week Semester 12 Week Session
1st Week 100% 1st Week 100%
2nd Week 100% 2nd Week 60%
3rd Week 60% 3rd Week 30%
4th Week 30% 4th Week 20%
5th Week 20% 5th-12th Week 0%
6th – 16th Week 0%
8 Week Session 6 Week Session
1st Week 100% 1st Week
2nd Week 50% Day 1 – 3 100%
3rd – 8th Week 0% Day 4 – 5 50%
2nd – 6th Week 0%
5 Week Session
1st Week
Day 1 – 2 100%
Day 3 – 5 50%
2nd – 5th Week 0%
These refund schedules apply to each course from which a student withdraws. Withdrawal from a course and enrollment in another course are treated as separate transactions.
Short Term Classes
The refund policy for credit courses that are less than five weeks duration,
including Winter Intersession, and more than one day, is 100% if the University
Registrar’s Office receives the official withdrawal notice during business
hours prior to the first class session. There is no refund for these courses
if the withdrawal notice is not received prior to the first class session.
Deferred Payment Obligations
The University's tuition refund policy is not affected by a student electing
the deferred payment method. In such event, the refund shall be calculated by
multiplying the total tuition charge for the academic session in which such
student is enrolled by the appropriate percentage figure to determine the amount
to be retained by the University. The University shall retain from any payments
made to it the amount of University fees charged and the amount of tuition payment
to which it is entitled under the refund schedule. If a student on the deferred
payment withdraws from courses, any outstanding deferred payment obligation,
taking into consideration the amount of tuition then due and owing to University
under the refund schedule, must be paid in full.
Refund Due to Serious Illness or Injury
If a student is unable to complete a semester or session due to serious illness
or injury, the student must present an affidavit signed by a licensed health
care provider certifying the circumstances. This affidavit is available in the
University Registrar's Office and the completed form must be directed to the
University’s Bursar’s Office. To be eligible to request a medical
refund due to serious illness or injury, a complete withdrawal (Schedule Change
Form) from the semester/ session must be filed with the University Registrar.
A complete withdrawal cannot be done via the web.
Based on the above request, the student will be refunded the tuition and fees
for the semester/session provided the student has personally and fully paid
all outstanding tuition and fees, and has no other outstanding University financial
obligations. If a refund of tuition and fees is granted for medical reasons,
a grade of “W” will be assigned for all courses for that semester/session.
If the above student has received Title IV Federal Financial Aid, the current
"Return of Title IV Funds" policy will be applied according to PL
105-244, Sec 484B, 64FR 59016. (Federal Pell Grants are only adjusted based
on the student's enrollment status during the first week of classes.) A student
eligible for a tuition refund based on serious illness or injury and a complete
withdrawal from classes that occurs after completion of 60% of the semester/session
is not subject to the Federal "Return of Title IV Funds" policy, and
is considered to have earned their Federal Title IV aid. In this event, a tuition
refund will be made first to University scholarships and finally to the student.
NOTE: The Medical Withdrawal/Refund policy is currently being modified. For the latest information go to www.washburn.edu/business-office
Refund Due to Death of a Student
If a student should die during a semester/session in which the student is duly
enrolled, the student's estate will be refunded the tuition and fees based on
the above stated policies, providing the student has no other outstanding University
financial obligations. To initiate this process, the family may contact the
Deans of Students in the Student Life Office.
Non-Credit-Hour Courses
For non-credit conferences, institutional seminars and community service offerings
that are of more than one-day duration, and are not described in a separately
published brochure, the refund is 100% if the official withdrawal notice is
received by the Continuing Education office on or before the first day after
the first class session. There is no refund for these courses following the
first business day after the first class session.
FINANCIAL AID
www.washburn.edu/financial-aid
Washburn University provides financial assistance through scholarships, grants, college work study, and student loans. Washburn University Academic Scholarships may be available to students with a 3.0 or higher cum. GPA who meet the priority deadline of March 1. In addition, Washburn University academic departments award scholarships to students who have special talents or skills. Contact the appropriate academic department for more information.
Scholarships are awarded for one year and are renewable by applying each year
before the March 1 priority deadline. Applications are available in the Financial
Aid Office or on the web at the web site listed above.
Federal financial aid is awarded for one year with its continuance based upon
financial need as determined by the Free Application for Federal Student Aid
(FAFSA), and satisfactory academic progress. Students need to apply yearly by
completing the FAFSA after January 1. Students may apply on the Web at www.fafsa.ed.gov.
To receive the best financial aid package, students should have their federal
information in the Financial Aid Office by the priority deadline of March 1.
Information is available by contacting the Financial Aid Office in Morgan 267 or by calling 231-1151 or (800) 524-8447 and by visiting the web site listed above. (Admission to Washburn University is a prerequisite for consideration of financial assistance.)