Travel Support Grant
Guidelines & Application Forms

GUIDELINES

These guidelines are to help clarify the application instructions and to give insight into the decision-making process of the WU-CSI Grant Committee. Not all of these guidelines will apply to every grant request, and there may be information unique to a request that should be included in the application. Provide sufficient justification and information to avoid a delay in the approval of your application.  Please submit three (3) copies of the application.

PURPOSES AND FUNCTION
A purpose of the WU-CSI Grant Committee is to allocate funds for the support of scholarly, creative activities of undergraduates at Washburn University.  In this capacity, the WU-CSI Grant Committee will review requests for funds to cover reasonable expenses associated with scholarly activities.  It is also the hope of the WU-CSI committee that awarded grants will instill professional behavior in students.  Behavior inconsistent with appropriate professionalism may result in the revocation of any awarded monies. 

Scholarly and creative activity refers to original undergraduate-driven research in which the undergraduate is the principle investigator.

Reasonable expenses may include the following types of items: travel, equipment, materials, supplies, and services.

The WU-CSI Grant Committee will not review requests for the support of graduate work.

REQUEST FOR TRAVEL SUPPORT
Provide a brief but professionally prepared synopsis to include the following items: descriptive title; purpose; significance (be specific); performance, presentation, or exhibit avenues to show the final work. BUDGET DETAILS APPLICABLE TO ALL REQUESTS.

***Important:  Proposals for travel support will NOT be reviewed if the proposal is incomplete and/or submitted within 3 weeks of the event.***


BUDGET DETAILS APPLICABLE TO ALL REQUESTS
Provide a budget that is well thought out with details and justification.  For example, travel requests must include the particulars such as final destination, the number of days to be traveled, the number of overnights, cost of lodging and meals per day, miles traveled per day and total mileage, the dates of travel, and any airline trips and expenses.  In accordance with Washburn University policy, WU-CSI will not pay for travel which has occurred prior to approval.

FINAL REPORT
Upon signing the application, you agree to accept grant funds, and agree to submit a brief follow-up report within 30 days of the awarded travel.  The follow-up report should be submitted to the WU-CSI Grant Committee (HC 211).  Failure to complete this requirement will make a student ineligible for future grants.

WU-CSI Travel Support Application
WASHBURN UNIVERSITY

http://www.washburn.edu/wu-csi

NAME________________________________________________________________
Contact information:
    Address: ______________________________________________________
                     ______________________________________________________
    Phone:     ______________________________________________________
    Email:      ______________________________________________________

Overall GPA ___________

Major ________________________________

Total hours completed:
        Overall ___________
        In major ___________

NATURE OF PROPOSED TRAVEL (Complete the attached form as it relates to your specific request and attach supporting data.)

Attach a description that presents the rationale of the travel and its objective, along with any appropriate documentation.

Include a proposed timeline indicating start and completion dates.

Include an explicit and detailed budget (include estimated charges such as food and taxes).

AMOUNT REQUESTED: $_________________ a) Have you received prior funds for THIS project from this committee? [  ] YES     [  ] NO
If yes, indicate the amount ________ and date received _____________

b) Have you applied for or received funds for THIS project from another source?
           [  ] YES     [  ] NO
           If yes, indicate the amount _________ and source _________________

c) Have you received prior funds for a project from this committee?
            [  ] YES     [  ] NO
            If yes, indicate the amount _________ and date received ____________
            and attach information regarding the previous project.
 

           d) Have you completed all of the requirements of any previous grants received from the WU-CSI committee?
                    [  ] YES     [  ] NO    [  ] not applicable

 If previously awarded funds from WU-CSI, the student must have fulfilled all requirements of previous awards and must be in good standing, as defined by the WU-CSI Committee.

APPROVALS
___________________________________________  _________________
Applicant signature                                                                               Date
(Note: By signing this application, you agree to submit a final presentation to the WU-CSI Grant Committee.)
___________________________________________  _________________
Faculty Supervisor signature                                                               Date
___________________________________________  _________________
Department Chair  signature                                                               Date

DELIVER TO PSYCHOLOGY OFFICE (HC 211) AFTER ALL REQUIRED SIGNATURES HAVE BEEN OBTAINED.

REQUEST FOR TRAVEL SUPPORT

The submitted proposal should contain the following information.

DESCRIPTIVE TITLE

ABSTRACT (including)

Destination
Purpose
Significance

LETTER OF SUPPORT

The letter should be written and signed by the faculty supervisor. This letter should also be co-signed by the Chairperson of the Department.

***All expenses should be consistent with the travel guidelines of Washburn University.***

Number of days to be traveled_______________________

Dates of Travel                         _______________________

Number of overnights              _______________________

Airline Expenses                     _______________________

Costs of lodging & meals per day____________________

Other Expenses                       _______________________

Miles traveled per day            _______________________

Total Mileage                          ________________________

TOTAL TRAVEL EXPENSES________________________

COMMITTEE USE ONLY

Date Application Received ______________________
Email Acknowledgement of Receipt Sent ________________    Application Complete [  ]YES      [  ] NO
Approved_______________ Not Approved _______________ Approved with modification_______________

Comments _______________________________________________________________

 ______________________________________________________________________

_______________________________________  _____________________
Committee Chair signature                                                                     Date