Facilities Services

Questions & Comments

Contact Kristine Hicks, Facilities Services Energy/Sustainability Manager 785-670-1132.

Energy Efficiency Policy

In 2013-2014, the TRANE Company installed new equipment and building automation controls in 7 campus buildings and made scheduling and set-point adjustments in most of the remaining buildings on campus.  Washburn has entered into an energy performance contract with Trane through USBank. Energy efficiency savings projected at $617,880.00 per year will be used to pay the debt over a 15 year time frame. Measurement and verification will be performed and the Facilities Energy Manager will ensure that the system is operating within the time frame and temperature set points that were agreed to in the contract.

In implementing this policy, all space temperatures will be maintained as close to the standards of comfort as possible. However, due to the age of some of the heating and cooling systems on campus and the inability to control temperatures at all individual room levels, occupants may experience a few degrees on either side of the set point.

Space Temperature Set Points during Occupied Hours

  • According to the ASHRE standards of comfort, space temperatures will be targeted for 68° during the heating season and 74° during the cooling season during occupied hours. The target temperatures are within the range that is acceptable to 80% of the building occupants per ANSI/ASHRAE Standard 55-2004, Thermal Environmental Conditions for Human Occupancy.
  • Office area set points may have the ability to be adjusted +/-2°F at the room sensor.
  • If the space temperature drops below 66° or is above 76°, please contact Facilities Services by filling out an I-Service work request form. Facilities Services should also be notified of humidity or other problem conditions.

Pre-Scheduled Occupied Hours

  • During unoccupied timeframes, room temperatures are programmed to set back and will be programmed according to scheduled use. Unless notified, most areas are unoccupied during session breaks, on holidays, or overnight.
  • Pre-scheduled occupied hours are 7:00 a.m. to 5:00 p.m. for office spaces and 8:00 a.m. to 10:00 p.m. for most academic spaces. Changes to the “occupied” schedules in academic spaces must be communicated to Facilities Services through the Scheduling Office AT LEAST 24-hours in advance.
  • Please contact the Scheduling Office at 785-670-1707 to schedule HVAC for events after normal hours. A reminder may be sent to the Energy Manager to request a confirmation of HVAC occupancy.
  • An “occupied” request button is available on most thermostats. Hold the button (with a picture of a person in a house) down for 5-7 seconds to activate a 2-hour occupied status.

Use of Space Heaters, Portable A/C Units, Portable Appliances, Incandescent Lamps and Fans

  • Incandescent lamps, and portable appliances (except coffee/tea makers) are prohibited due to fire code, health and safety considerations, energy conservation and the campus sustainability plan.
  • Energy-efficient table or pedestal lamps and fans may be permitted with prior approval and are considered acceptable solutions to increase your sense of comfort by improving air movement. A complimentary energy audit can be used to demonstrate the power consumed in order to create an awareness of the burden some energy consuming devices can create.
  • ENERGY STAR certified and EPEAT-registered office equipment should be purchased whenever possible.

Faculty, Staff, and Student Responsibilities

  • Occupants who have adjusted the temperature wheel, should also set it back when they leave, or will be away for a few days.
  • Please remember to turn off lights and computer screens that do not have automatic controls when you are leaving an area. If unsure, err on the side of manually shutting them off.
  • Faculty, staff and students should not leave lights or computers on in spaces that are unoccupied for extended periods.
  • Activating Power management features on your computer is an important step to saving energy. ENERGY STAR power management features place computers (CPU, hard drive, etc.) into a low-power “sleep mode” after a designated period of inactivity. Make sure you check with the IT Dept. to ensure “sleep settings” are activated to save up to $35 per computer annually.