Finance Office

Forms

Forms are grouped below by function. The Excel and Word files are designed to be downloaded into the applicable program, completed then printed  for approval signatures. Please complete Excel forms in Excel to take advantage of informational prompts, automatic calculations, and edit checks. PDF files must be downloaded, printed then completed by hand.

Click on the appropriate icon to open or download a form. The forms are generally self-explanatory and/or include instructions. Forms marked with "*" are located outside the Washburn website. The Finance Office has no control over the content of the linked pages. If one of these links is broken or does not link to the correct form, please let us know.

FY14 Year-end Closing Instructions

Budget       

FY15 Capital Improvement and Other Equipment Instructions and Forms  

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FY15 Technology Equipment Request Instructions

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FY15 Technology Equipment Request Form

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Accounts Payable       

Payment Voucher - Washburn only (Chart of Accounts W) excel icon
Payment Voucher - Washburn Tech only (Chart of Accounts K) excel icon
Independent Contractor Flowchart (use with checklist below) pdf icon
Independent Contractor Checklist excel icon
Procurement Card Log excel icon
Procurement Card Log (more lines) excel icon
In-Town Travel Authorization and Mileage Form - 2014 excel icon
Out-of-Town Travel Authorization Form - Washburn only excel icon
Out-of-Town Travel Authorization Form - Washburn Tech only excel icon
Travel Expense Report - Washburn only (Chart of Accounts W) - 2014 excel icon
Travel Expense Report - Washburn only (Chart of Accounts W) - Example example icon
Travel Expense Report - Washburn Tech only (Chart of Accounts K) - 2014 excel icon
Travel Expense Report - Washburn Tech only (Chart of Accounts K) - Example example icon
Entertainment Expense Report excel icon
Employee Moving Expense Report excel icon
Request for Signing and Approval Authority Delegation Form word icon

General Accounting       

Journal Entry Request Form excel icon
Expense and Budget Transfer Form excel icon
Year-End Accrual Worksheet excel icon

Payroll

Incidental Employee Timesheet excel icon pdf icon
Supplemental Pay Request (Faculty/Admin) excel icon pdf icon
Supplemental Pay Request (Classified) excel icon pdf icon
Classified Employee Timesheet (use only if web time entry not available) excel icon pdf icon
Federal Work Study Timesheet (use only if web time entry not available) excel icon pdf icon
Regular Student Timesheet (use only if web time entry not available) excel icon pdf icon

Business Office

Deposit Form excel icon pdf icon
Petty Cash/Change Fund Application word icon
Change Fund Instructions information icon
Petty Cash Fund Instructions information icon
Petty Cash/Change Fund Custodial Record word icon

Tax Matters       

Washburn Form W-9 (taxpayer ID verification) pdf icon
Washburn Tech Form W-9 (taxpayer ID verification) pdf icon
Washburn Tax Exemption Letters pdf icon
Form W-4 (withholding allowance certificate) * pdf icon
Form K-4 (Kansas state withholding allowance certificate) * pdf icon
Nonresident Alien Tax Assessment Form information icon
Form 8233 (nonresident alien exemption from withholding) * pdf icon
Form 8233 (nonresident alien exemption from withholding) * - Instructions information icon
Sales Tax Guide for Departments word icon pdf icon
Sales Tax Calculator excel icon
Memorandum re: Tax Treatment of Employee Moving Expenses pdf icon

Capital Assets & Equipment

Capital Asset/Equipment Acquisition Record excel icon
Capital Asset/Equipment Issue Receipt word icon
Capital Asset/Equipment Transfer Record excel icon
Capital Asset/Equipment Disposition Record excel icon
Capital Asset/Equipment Affidavit of Loss word icon

Banner Finance Setup

Request for Banner Finance Access word icon
Fund, Organization or Activity Code Request excel icon
Fund, Organization or Activity Code Termination Request excel icon
Requisition Approval Queue Request excel icon

Miscellaneous      

Agency Account Request - Student Organization excel icon
Agency Account Request - Other Organization excel icon
Student Agency Account Signature Authorization Form excel icon pdf icon