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Position Announcement

Conference Center and Meeting Coordinator
Part-Time, Temporary
Washburn Institute of Technology

Washburn Institute of Technology (Washburn Tech) seeks candidates for a part-time, temporary Conference Center and Meeting Coordinator position.  The incumbent will report to the Administrative Specialist in the Dean’s Office.

RESPONSIBILITIES

This position’s primary function is scheduling and planning events held on the Washburn Tech campus.  Types of events include staff development and trainings, visits from government officials and business and industry partners, admissions and recruiting events, board and private group meetings and luncheons, and luncheons and open houses.

 

Assigned tasks include:

  • Consulting with customers over the phone, via e-mail and in person to assist in scheduling, planning and organizing events;
  • Preparing and modifying event contracts, calculating fees and preparing summaries of planned events;
  • Planning and facilitating room arrangement, décor, table scape and technology;
  • Arranging catering and/or dining services with Culinary Program staff or outside vendors.

QUALIFICATIONS

REQUIRED: High School diploma or GED.  Excellent communication and customer service skills; ability to adapt to changing needs in fast-paced and unpredictable situations, to work a flexible schedule according to event scheduling needs, to move and maneuver equipment and materials weighing up to 25 pounds.

PREFERRED: Prior event planning experience.

APPLICATION PROCEDURES

Submit a completed Washburn University Employment Application to Assistant Dean of Administration, Washburn Institute of Technology,  5724 SW Huntoon Street, Topeka, KS  66604.  Deadline for application is September 5, 2014.  Pay is approximately $10 per hour. Employment at Washburn University/Washburn Institute of Technology may be conditioned upon satisfactory completion of a background check.

TO ENRICH EDUCATION THROUGH DIVERSITY, WASHBURN UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER.  CANDIDATES FROM UNDER-REPRESENTED GROUPS ARE ENCOURAGED TO APPLY. 

8/22/14