Welcome to Washburn University!
Table of Contents
Overview
New Employee Meeting with Human Resources
Mission
History
Getting Started
iCard
Computer Access
Keys
Parking
Payroll
Phones
Campus Map
Organizational Areas
Academic Affairs
Administration and Treasurer
Enrollment Management
Student Life
Academic Departments
College of Arts and Sciences
School of Applied Studies
School of Business
School of Law
School of Nursing
Administrative and Support Services
Academic Scheduling and Commencement Services Office
Admissions
Alumni Association
Athletics
Bookstore
Campus Activities Board
Career Services
Center for Kansas Studies
Counseling Services
Crane Observatory
Curriculum Resource Center
Center for Undergraduate Studies and Programs (CUSP)
Dining Services
Division of Continuing Education
Equal Opportunity
Facilities Services
Finance Department
Financial Aid
Governmental Relations
Grants Office
Health Services
Honors Program
Human Resources
Ichabod Service Center
Information Systems and Services
Institutional Research
Instructional Media
International Programs
Inventory Control Services
Joint Center on Violence and Victim Studies
Kansas Career and Technical Education Resource Center
KTWU
Law Library
Leadership Institute
Learning In the Community (LINC)
Mabee Library
Memorial Student Union
Multicultural Affairs
Mulvane Art Museum
Post Office
Purchasing
Residential Living
Risk Management and Safety
Small Business Development Center
Student Activities and Greek Life
Student Recreation and Wellness Center
Student Services
Theatre, Andrew J. and Georgia Neese Gray
University Counsel
University Police
University Mail and Printing Services
University Registrar
University Relations
University Scheduling Office
Washburn Endowment Association (WEA)
Washburn Student Government Association
Writing Center
Employee Benefits
Employment Policies
Acceptable Use Policy
Clery Act
Equal Opportunity Policy Statement
Emergency Phones
Emergency/Severe Weather
Harassment
Sexual Harassment
Substance Abuse
Workers’ Compensation Reporting
Terms of Employment
Employment Contract
Position Descriptions
Performance Standards
Performance Reviews
Probationary Period
Required On-line Training
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Overview
The New Employee Orientation Manual (EOM) provides a general introduction to employment at Washburn University. More detailed information will be made available at meetings and training sessions with your supervisor. Additionally, employees are encouraged to consult the Washburn University Policies, Regulations and Procedures Manual (WUPRPM) for answers to their questions. Each department has a hard copy of the WUPRPM. The manual is available on-line to all University employees, and it can be found under the “University Services” tab on My Washburn. WUPRPM - Intro and Definitions
New Employee Meeting with Human Resources
New Employee meetings are held monthly or as otherwise needed for all newly-hired employees. These meetings provide an opportunity for new employees to meet other new employees, learn about the University and address questions about employee benefits.
Mission
Washburn University strives to continue to be an outstanding public metropolitan educational resource for the people of Kansas and the region, emphasizing excellence in teaching. This emphasis on quality instruction in the learning/teaching process has been maintained since Washburn's founding in 1865 and its evolution from a small church college to a comprehensive public metropolitan university. The University takes pride in its faculty and staff and the talent and diversity they bring to the educational process.
The University's educational objectives are to prepare individuals for careers and further study in a variety of disciplines and for a lifetime of continuous learning. The open admissions policy on the undergraduate level allows Washburn to offer higher education to a diverse population, but also requires the University to make a special effort to help individuals reach their full academic potential. An extensive advising system compliments the educational program.
Washburn provides educational opportunities principally for the residents of Topeka, Shawnee County and Northeast Kansas. It also attracts students from the entire state, nation and the world. Degrees are awarded at the associate, bachelor, master and professional levels. The general education foundation is the common base for all the University's undergraduate degrees. The College of Arts and Sciences and the School of Law historically have been and continue to be areas of strength for Washburn. As a metropolitan institution, programs in the Schools of Business, Nursing and Applied Studies, and the Division of Continuing Education are special emphases of the University. Washburn is also responsive to the needs of the recent high school and community college graduate, but it also has an additional commitment to provide educational opportunities for the adult learner.
As a metropolitan university, it is not only a university located in the city, it is an integral part of the community, the state and the region. It must focus on the total educational needs of the area and must adapt and change with the ever varying demands placed on it. Through musical and theater performances, library services, public forums, lecture series and art exhibitions, the University enriches the community's cultural and intellectual life. Working with business and industry, health care providers, government, social agencies, public schools and regional educational institutions, Washburn assists others in establishing and reaching their goals and objectives. University faculty and staff engage in research and creative activities and participate on commissions and boards to improve teaching effectiveness, meet community needs, and contribute to the extension of knowledge. The University also joins with other post-secondary institutions and organizations in offering educational opportunities for the people of Kansas and is committed to participation in appropriate cooperative ventures.
Washburn University is accountable to itself, its students, the citizens of Topeka and the taxpayers of Kansas. It is committed to accreditation of appropriate academic programs, to vigorous regular self-assessment of both academic and non-academic programs, and to continuous improvement
Approved by the Washburn Board of Regents, January 20, 1996.
History
Washburn University was established in February 1865 as Lincoln College by a charter issued by the State of Kansas and the General Association of Congregational Ministers and Churches of Kansas. A two-story brick building on the northeast corner of 10th and Jackson Streets was soon erected and the first classes began in January 1866. In 1868, the school was renamed Washburn College, in recognition of a $25,000 donation by Ichabod Washburn, a church deacon and resident of Worcester, Massachusetts.
The University was granted a permanent location in 1865 when Topekan Col. John Ritchie donated a 160-acre site, which at the time was a considerable distance southwest of the city. Construction on the first building began in 1872, with occupancy taking place in 1874. For the next two decades, college President Peter MacVicar conducted an aggressive development campaign. His efforts resulted in the establishment of numerous Victorian limestone structures which characterized the campus for the next 90 years. Expansion of the school was constant. The School of Law was organized in 1903, as was a School of Fine Arts and a medical school, which educated physicians until 1913. During the next three decades structures such as the Mulvane Art Museum, Benton Hall and Whiting Field House were added to the campus. In June 1966, a tornado struck Topeka and several historic buildings on campus were demolished. The Washburn community rallied and financial support from friends and alumni made possible the rebuilding of many school facilities during the coming years. Today, University facilities offer more than one million square feet of modern academic and support space.
In 1941, the citizens of Topeka endorsed Washburn by voting to establish a municipal university, supported in part by an ad valorem tax on property within the city of Topeka, and governed by a local board of regents. In 1952, the Washburn Board of Regents officially changed the name of the school to Washburn University. In 1999, the University's tax-based funding was moved from the ad valorem tax on property within the city of Topeka to a sales tax imposed by the University on sales within Shawnee County, with the University retaining status as a municipal subdivision of the state. In addition to local financial support, Washburn has received state funds since 1961, which have been coordinated by the Kansas Board of Regents since 1991. Washburn is governed by its own nine member Board of Regents.
Washburn provides broadly-based liberal arts and professional education through more than 190 certificate, associate, bachelor, master and juris doctor programs through the College of Arts and Sciences and the Schools of Law, Business, Nursing and Applied Studies. Ninety-seven percent of the faculty hold a doctorate or the highest degree available in their discipline.
Getting Started
iCard
Identification cards (iCards) are issued to all Washburn University students and employees. Upon entry of your appointment into the Banner computer system, the system will generate a Washburn Identification Number (WIN) for you. Your WIN number and a valid government-issued photo identification document (e.g., driver’s license, passport, military I.D.) are required before your iCard can be issued to you.
To obtain your iCard, visit the Ichabod Service Center in the Memorial Union, where you will be photographed and your iCard will be issued. There is no fee to receive your initial iCard; however, there is a replacement fee for lost cards. You may use your iCard to access various University events and services, check out materials from University libraries, and for door access to restricted areas on campus for which you are authorized access. Some local merchants also provide discounts and special prices for University employees who show them their iCards.
Computer Access
Information Systems and Services (ISS) sends account and access information to new staff and faculty via campus mail. If your appointment was entered into Banner prior to your first day of employment at Washburn, you may already have received this information. If you have not, you may call the ISS Support at ext. 3000 and have the information sent to you via campus mail, or stop by the ISS Department in Bennett Computer Center and ask them to print a copy of the information for you. At any time you need assistance or have questions regarding your computer access, you may call ISS support from any University phone or email support@washburn.edu from any computer.
Keys
If you are authorized to have building and office keys, your supervisor will need to complete a key requisition card. Once it has been signed as required by your Department Head, take the requisition card to the Facilities Services building (see campus map for location) where the appropriate keys will be issued to you. Should you lose the keys issued to you, you will be charged a fee to replace each lost key. If you should leave employment of the University you will be required to return all keys.
Parking
Campus parking in designated, restricted parking lots is available to all Washburn employees. There is no fee for use of restricted parking lots; however, you must use a gate card to enter them and display a hang tag in your vehicle to avoid receiving a parking ticket. You may obtain a gate card and hang tag for your vehicle in the University Police office located at the south end of Morgan Hall. You will need to provide your vehicle’s license plate number, make and model, and your Washburn ID number to receive your hang tag and gate card.
Payroll
Non-exempt (hourly) employees are paid bi-weekly; exempt employees are paid monthly on the last work day of the month. Bi-weekly pay schedules are available under the University Services tab on My Washburn. Click on Finance Office, Payroll and Pay Calendar.
Employees are encouraged to have their paychecks electronically deposited directly to their bank accounts. If you wish to take advantage of this service and have not already done so, visit the Payroll Office located in the Business Office in Morgan Hall room 205 and complete an electronic deposit authorization form. If you have elected to participate in payroll direct deposit, you will receive a pay advice in campus mail on or around each pay date. Those employees who choose not to participate in payroll direct deposit will need to pick up their paychecks in the Payroll Office on the designated payroll dates.
Phones
The exchange for all campus phone numbers is 670. However, when using a campus phone, you may dial the last 4 digits of a campus phone number to reach the party you are calling. Specific, detailed information about the features and use of the University’s phone system is available under the Technology Support tab on My Washburn. If your phone service has not yet been established, you will find a Phone Service Request Form on that site to help you as well.
Campus Map
See next page.
You may also visit http://www.washburn.edu/main/visitors/maps/campus-map.pdf
Organizational Areas
Academic Affairs
Robin Bowen, Vice President
Nancy Tate, Associate Vice President
Bradbury Thompson Center, Suite 200
Extension 1648
The Vice President for Academic Affairs (VPAA) is responsible for all operations of the academic arm of Washburn University, providing administrative oversight, academic leadership, and external representation (of what?). The VPAA provides direction for all academic programs and, in conjunction with the faculty, establishes educational priorities for academic budgeting, hiring, and curricular changes enabling Washburn University to serve students by offering an academically challenging, relevant, and coherent curriculum provided by highly qualified faculty.
The Academic Affairs Office administers funds which have been allocated to support faculty and curriculum development as well as research initiatives. In addition, the office provides oversight for several academic support functions including the University libraries, Academic Scheduling and Commencement Services, the KTWU public television station, the Mulvane Art Museum, International Programs, the Division of Continuing Education, and various interdisciplinary academic programs.
Administration and Treasurer
Wanda Hill, Vice President
Bradbury Thompson Center, Suite 208,
Extension 1634
The Vice President for Administration and Treasurer (VPAT) is responsible for the management and development of Washburn’s operating and capital improvements budgets, supervision and operations of all fiscal areas (Budget, Business Office, Finance, Payroll, Purchasing), property and liability insurance programs, administrative and academic computing, campus physical facilities, University Police, Human Resources, Risk Management and Safety, Memorial Union and auxiliary operations.
Enrollment Management
Al Dickes, Dean
Morgan Hall 104B
Extension 1812
Enrollment Management oversees the operations of University Registrar, Admissions and Financial Aid. The activities of each office are planned, operated and coordinated to meet the University's enrollment goals to attract, retain and graduate the student body.
Student Life
Denise Ottinger, Vice President
Meredith Kidd, Dean of Students
Morgan Hall 104, Extension 2100
The Vice President for Student Life is responsible for the operations of residence halls, the Student Recreation and Wellness Center, Student Activities and Greek Life, Student Health Services, Student Services, and Multicultural Affairs. The Student Life office also addresses issues such as student health insurance, reinstatement, discipline, general University concerns, and standards and approvals for posting flyers and posters in University buildings.
Academic Departments
College of Arts and Sciences
Dr. Gordon McQuere, Dean
Morgan Hall
Extension 1561
The College of Arts and Sciences (CAS) provides the liberal education central to the mission of Washburn University. The College strives to motivate and challenge students to develop creative thinking, aesthetic awareness, and discriminating judgment, as well as a sense of purpose and a zeal for continued independent and formal learning.
The five divisions of the college are: humanities; social science; natural sciences, mathematics and computer information sciences; creative and performing arts; and education/health, physical education and exercise science. CAS alumni have gone on to do extraordinary things. Among the 11,000 CAS alums are Nobel Prize winners, presidential candidates, nationally recognized coaches, world-renowned scientists, entrepreneurs, academicians and writers.
School of Applied Studies
Dr. Willie Dunlap, Dean
Benton Hall
Extension 2111
Established in 1983, the School of Applied Studies provides educational programs in disciplines which respond to community and state needs. The school is comprised of five departments: Allied Health; Criminal Justice; Human Services; Office, Legal, and Technology; and Social Work. Degree offerings range from the associate through masters degree depending upon the department. Some departments also offer one year certificates in their fields. Washburn University provides 26 associate degree options in conjunction with Kaw Area Technical School through the School of Applied Studies.
The School offers approximately 1,250 majors, awards 31% of the undergraduate and 45% of all graduate degrees conferred by the University (excluding the School of Law). Applied Studies is accredited by 10 external agencies, which speaks well of program quality. The School also places over 500 students in internship/clinical practicum experiences in more than 400 agencies in Topeka and throughout the state of Kansas each academic year.
School of Business
Dr. David Sollars, Dean
Henderson Learning Resources Center
Extension 2045
Established July 1, 1973, the Washburn University School of Business provides quality professional education in business and economics. Major milestones in the development of the School include availability of a Bachelor of Arts (BA) degree with a major in Economics since 1904, creation of the Bachelor of Business Administration (BBA) degree program in 1946, and implementation of the Masters of Business Administration (MBA) degree program in 1982. The School of Business was accredited by the Association to Advance Collegiate Schools of Business International in April 2006.
School of Law
Thomas Romig, Dean
Law School
Extension 1662
In existence since 1903, Washburn University School of Law provides professional training for students who utilize that training in the practice of law or closely related employment. The school’s location in the state capital provides access to state courts at every level, the federal district court, state and federal administrative bodies and the state legislature. Over the years, Washburn law graduates have served in state and federal judiciary, state legislatures, the Congress of the United States, and numerous other public positions of trust at local, state and national levels.
The School of Law has a proud heritage and has maintained a strong position by combining adherence to traditional values in legal education with progressive vision.
School of Nursing
Dr. Cynthia Hornberger, Dean
Petro Allied Health Center
Extension 1526
The baccalaureate nursing program was established at Washburn University in the fall of 1974 as a department within the College of Arts and Sciences. In 1982, the program was granted School of Nursing status and operates as one of the major academic units of the University. The School of Nursing offers the Bachelor of Science in Nursing (BSN) and the Masters of Science in Nursing (MSN) degrees and has an enrollment of approximately 240 undergraduate and graduate students. In addition, pre-nursing students preparing to enter the nursing program receive advisement prior to entry into the program. An articulation program is available for registered nurses and licensed practical nurses seeking the BSN degree. A School Nurse Certificate program is offered for RN students.
School of Nursing (continued)
Undergraduate students may earn the Bachelor of Business Administration (BBA) degree with a major in Accounting, Economics, Finance, Management, Marketing, and General Business or the Bachelor of Arts (BA) with a major in Economics and the minor in International Business. At the graduate level, the School of Business offers the Masters of Business Administration (MBA) degree. Business education at Washburn is accredited by AACSB International.
Administrative and Support Services
Academic Scheduling and Commencement Services Office
C.J. Crawford, Manager
Morgan Hall 265
Extension 1301
Classroom space for regularly scheduled academic courses is scheduled through this office.
Admissions
Kirk Haskins, Director
Morgan Hall 114
Extension 1030
The Admissions Office serves as the point of entry for all prospective students. Throughout the year, Admissions staff work to create a presence among high school students throughout the State of Kansas. On campus, Admissions staff serve as host to prospective students and their parents when they visit the campus. They make arrangements to ensure the success of their visit and demonstrate many of the opportunities and advantages Washburn offers to its students. Contact Admissions if you know someone who would make a great “Ichabod!”
Alumni Association
Susie Hoffmann, Director
Bradbury Thompson Center
Extension 1641
The Washburn Alumni Association was organized in 1885 to advance the mutual interests of the University and its alumni. The Washburn Alumni Association nurtures and supports relationship between alumni and the University, keep alumni informed regarding University activities, and bring alumni together to promote fellowship and serve our alma mater. The Association reaches out to approximately 31,000 alumni living in all 50 states and several foreign countries. Two thirds of Washburn's alumni live in Kansas. Half of those who live in Kansas reside in Shawnee County. More than 3,000 alumni are members of the Alumni Association.
Athletics
Loren Ferré, Director
Petro Allied Health Center
Extension 1134
Washburn’s 10 intercollegiate sports programs participate as a member of the MIAA Conference and the NCAA Division II. The University fields teams in five women’s sports including basketball, soccer, tennis, volleyball and softball; and five men’s sports which include football, basketball, tennis, golf and baseball. The men’s teams are known as the Ichabods; the women’s teams are known as the Lady Blues. Season tickets may be purchased for football and basketball at a discount for faculty and/or staff. For ticket information call extension 1092.
Bookstore
Kay Farley, Director
Memorial Student Union
Extension 1049
The Washburn University Bookstore, located in Memorial Union, is an auxiliary operation of Washburn University and offers textbooks, books for general reading, supplies, computer software, clothing items, cards, and gift items for the campus community as well as the public. The Bookstore also monitors the University’s licensing program. Although there is no individual employee discount, campus departments receive a 10% discount on purchases.
Campus Activities Board
Memorial Student Union
Extension 1222
The Campus Activities Board (CAB) is a group of undergraduate students who plan entertainment and special events at Washburn. Events are organized with student interests in mind, but staff are often welcome to participate as well.
Career Services
Kent McAnally, Director
Morgan Hall
Extension 1450
Career Services provides opportunities for interaction among students, alumni, employers, and the university community to promote lifelong career development. From the freshman seeking part-time job opportunities, to the junior seeking an internship, to the senior or alumnus seeking a full-time career opportunity, Career Services offers assistance with the employment process.
Career Services staff provide workshops, class presentations, and individual counseling on topics such as résumé writing, interviewing skills, mock interviews, networking, and job search strategies.
Career Services (continued)
Career Services sponsors career networking and interviewing events such as the fall and spring Career Fairs and Interview Days. The Career Services website, with job-search information, leads, and tips, is located at www.washburn.edu/services/career.
Center for Kansas Studies
Henderson Learning Resources Center 311C (Fall) or 225 (Spring)
Extension 2062 (Fall) or 1559 (Spring)
The Center for Kansas Studies at Washburn University encourages study of the state’s history and culture to gain insight into oneself as a product of these forces. The Fellows of the Center are Washburn faculty who offer courses which focus on the state and who benefit from the interdisciplinary exchange of ideas and resources.
Counseling Services
Marilynn Koelliker, Director
Morgan Hall 123
Extension 1450
Counseling services are available to all currently enrolled Washburn students to support their intellectual, personal and social growth. Additionally, University employees may receive limited services to obtain referrals for services in the community or to discuss possible options to their concerns. All information shared is confidential. Services are provided at no cost.
Crane Observatory
Stoffer Science Hall
Extension 2264
The Crane Observatory offers open house and tour group appointments for viewing the sky through the Warner & Swasey refracting telescope built in the late 1800’s.
Curriculum Resource Center
Carnegie Hall 101
Extension 1436
Demonstrating the integral role a library/media center plays in curriculum development and implementation in the classroom, the Curriculum Resource Center (CRC) provides Washburn students and faculty with materials and equipment to use in demonstrating and developing instructional experiences. The Center also provides a practical collection of materials which area teachers can use with students in the classroom or to develop learning experiences. Any Kansas resident 18 years of age or older may check out materials from the CRC. First priority, however, is given to Washburn faculty, students, and staff. A Washburn iCard or Guest Borrower's Card is required for checkout.
Center for Undergraduate Studies and Programs (CUSP)
Dr. Donna LaLonde, Director
Morgan Hall 122
Extension 2299
The Center for Undergraduate Studies and Programs provides support for Washburn University undergraduates to ensure successful curricular and co-curricular experiences culminating in graduation. Academic Advisors in CUSP offer assistance and support to students throughout their time at Washburn. The Office of Career Counseling, Testing, and Assessment is an integral part of the Center, providing assistance to students in the exploration of college and career interests and related personality characteristics and abilities. Occupational information, computer-assisted career exploration, and graduate school information are also provided. The Educational Opportunity Program is also a part of the Center, providing academic support and through tutoring, mentoring and other services to promote student success.
Dining Services
Memorial Student Union
Extension 1456
Breakfast, lunch and dinner are served in Union Market, the University’s central dining area which is located in Stauffer Commons. Hours of service vary, but generally the Union Market opens at 7:00 a.m. during the week and 11:00 a.m. on weekends. Catering services are also available for meetings and programs, small and large, in the Memorial Union as well as other locations on campus.
Division of Continuing Education
Dr. Tim Peterson, Dean
Benton Hall 408
Extension 1399
The Division of Continuing Education serves two primary functions: non-credit professional education for the community and campus employees, and academic support. A variety of programs are offered for non-credit professional education with primary efforts on the development and implementation of professional education workshops, seminars and conferences for the general public. Key areas for non-credit professional education include training programs in computers, nursing, criminal justice, management, human resources, and victim assistance. The Division of Continuing Education also works with various academic and administrative departments to assist with conference planning and support. Another area of non-credit education is the general coordination of employee training for the University. The Division supports the academic programs of the University in its management of summer session and online course development.
Equal Opportunity
Carol Vogel, Director
Morgan Hall 380A
Extension 1509
The administration of Washburn University is committed to its support of the principles of equal opportunity for students, faculty, and staff. Each unit within the University is charged with conducting its practices in conformity with these principles. Responsibility for monitoring and implementation of this policy is delegated to the Equal Opportunity Director; however, all personnel share in the specific activities necessary to achieve these goals.
Facilities Services
Facilities Services Building
Extension 1149
The Facilities Services Department is responsible for the construction, operation, and maintenance of the University's facilities. The facilities consist of the buildings, grounds, and supporting infrastructure. The department also provides the services necessary to enable the facilities to be used by the community.
Finance Department
Chris Leach, Director
Morgan Hall 205
Extension 1156
The Finance Department provides financial and accounting information and support to all units of the University. It includes the Business Office (Payroll, Grants Accounting, and the Bursar’s Office), Accounts Payable, Fixed Assets, and Financial Accounting and Reporting.
Financial Aid
Annita Huff, Director
Morgan Hall 267
Extension 1151
Washburn University provides financial assistance through scholarships, grants, college work study, and student loans. In addition, academic departments award scholarships to students who have special talents or skills. Tuition assistance for employees with dependent children who attend Washburn University is also administered by this office.
Governmental Relations
David Monical, Executive Director
Morgan Hall 208
Extension 1712
Governmental Relations directs and coordinates the University's activities with the Kansas Legislature, Congress and with local, state and federal governments. Washburn, under Kansas statutes, is a municipal subdivision of the state of Kansas. Washburn is a publicly supported, independently governed, state coordinated institution requiring frequent and detailed interaction with the legislature and state government, particularly the Kansas Board of Regents. Washburn is subject to over 100 Kansas statutes and receives 20 percent of its operational funding from the state. Kansas law also provides the authority for Washburn to levy a retailer’s sales tax in Shawnee County for support of University operations. These relationships require Washburn to have ongoing and intensive interaction with governmental units at all levels to ensure the University's interests are well represented.
Grants Office
Kristi Wilson, Grant Facilitator
Benton Hall 408
Extension 1403
The Grants Office promotes and facilitates the acquisition of extramural funding to support Washburn University programs, projects and related activities. The Grants Office provides resources and assistance to faculty, staff and administrators to foster project ideas, locate funding opportunities, strengthen grant writing and research skills, develop grant proposals, and comply with applicable approval and compliance requirements.
Health Services
Iris Gonzales, M.D., Director
Morgan Hall 170
Extension 1470
All Washburn University students and employees are eligible to visit the Health Center free-of-charge for treatment of illness or injuries. No appointment is necessary. Treatment is not available to spouses or children of students or employees. Services provided by the Health Center include care for illnesses or injuries, health education, preventive medicine, family planning services, diagnostic consultation of physical and emotional problems, and referrals to other health care facilities when necessary.
Employees who are injured on the job are to be treated at St. Francis Medical Center.
Honors Program
Dr. Donna LaLonde, Dean of University Honors
Morgan Hall 258
Extension 1441
The University Honors Program provides opportunities for highly motivated students to enrich their education through special honors sections of existing courses, special honors seminars and colloquia that satisfy general education requirements, independent research projects, a close working relationship with distinguished faculty, individual advising, and special intellectual, cultural, and social activities.
Human Resources
Deborah Moore, Director
Morgan Hall 135
Extension 1538
Human Resources facilitates the employment, retention and improvement of all University employees through appropriate recruitment, orientation, salary administration, training, and benefit programs.
Ichabod Service Center
Gayla Sarkesian, Office Assistant II
Memorial Student Union
Extension 1188
The Ichabod Service Center provides the Washburn iCard, the official photo ID card for Washburn University. All faculty, staff, and students will need this card whenever asked to present University identification. The iCard includes the cardholder’s photograph and official Washburn Identification Number (WIN). The first card is issued at no cost to an individual or department. Replacement cards are issued for a fee. Washburn University offers a “one-card” campus, and the iCard can be used to access various University events and services, library circulation, all campus retail operations, and door access for the Living Learning Center, Washburn Village, the Student Recreation and Wellness Center, and the Art Building.
Information Systems and Services
Dr. Michael Gunter, Director
Morgan Hall 237
Extension 2066
Information Systems and Services (ISS) works to address all campus technology needs. The Technology Support Center, located in Bennett Hall, provides e-mail (support@washburn.edu), telephone (ext 3000) and walk-in support for voice mail, MyWashburn, e-mail and other services offered by Washburn's technology team. Support is also provided to University administrative and academic units using the Banner integrated system.
Institutional Research
Melodie Christal, Director
Morgan Hall 263
Extension 1645
Institutional Research serves as a central repository for data about Washburn University and its operations. Its mission is to analyze the data and effectively communicate information to other departments at Washburn and external entities (e.g., state and federal governments and accrediting agencies).
Instructional Media
Brenda White, Manager
Henderson Learning Resources Center 10
Extension 1505
Instructional Media, a unit of Information Systems and Services, provides a variety of services for the Washburn campus and the Topeka community, including the following:
- Educational Television - WU student programs, international programming, sporting events and public service announcements on WUCT-CH 13, an educational access channel.
- Video Conferencing
- Video and Multimedia Production
- Satellite Conferencing
- Video/Audio Streaming
Several production labs in Henderson are also maintained by Instructional Media including a television production studio, editing lab, audio lab, and an interactive distance learning classroom. In addition, classrooms throughout the campus are equipped with technology to project video, audio, and data. Implementation and installation of these mediated classrooms is coordinated through Instructional Media.
International Programs
Baili Zhang, Director
International House
Extension 1051
International Programs is located in the International House near Memorial Union (see campus map for location). Services provided by the director and staff include advising and assistance to international students, assistance with study abroad, assistance to faculty and administrative officials who wish to present papers or do short-term projects abroad, host to international campus guests, development and maintenance of relationships with foreign universities and international programming on campus. The director also serves as University liaison to the International Center of Topeka, Inc., a community group of about 200 members interested and involved in international issues.
Inventory Control Services
John Bredahl, Manager
Morgan 231
Extension 2313
Inventory Control Services at Washburn University identifies, tags, and tracks University Capital and Controlled assets. This office should be advised when these items are acquired, transferred within the University, or are going to be disposed of so they may be properly noted for inventory/audit purposes. Information on Capital and Controlled assets can be found under Section M, Washburn University Policies, Regulations and Procedures Manual, or you can contact the office for assistance.
Inventory Control Services is also in charge of all surplus furniture and office items at Washburn and should be contacted about availability of items from surplus, when you want to send unwanted items to surplus, or have items to be disposed of properly.
Joint Center on Violence and Victim Studies
Dr. Thomas Underwood, Executive Director
Benton Hall 408
Extension 1242
The Joint Center on Violence and Victim Studies is an affiliation between Washburn University, California State University-Fresno, and the University of New Haven. The Center addresses issues of violence and victimization through service to professionals through training and consultation, promotes the higher education programs of the affiliate universities, and conducts research and other special projects.
Kansas Career and Technical Education Resource Center
Vickie Kelly, Coordinator
Benton Hall 412
Extension 1534
The Kansas Career and Technical Education Resource Center is funded by a grant from the Kansas Board of Regents and the Kansas Department of Education. KCTERC serves as an electronic resource for career and technical educators at the secondary and postsecondary level across Kansas. In addition, KCTERC provides outreach services to career and technical education student organizations and workforce development partnerships, and supports accessibility of Kansas educators to current resources.
KTWU
Eugene Williams, Director
KTWU Building
Extension 1111
KTWU is a non-commercial, public television station authorized by the Federal Communications Commission, Washington, D.C. and licensed to Washburn University. KTWU commenced telecasting on October 21, 1965, as the first public television station in Kansas. KTWU provides a comprehensive broadcast schedule 24 hours each day, 7 days each week, with analog broadcasts on Channel 11 and digital broadcasts on DT Channel 23. The digital broadcasts include 3 streams of programming: Hi-Definition, Multi-cast (simulcast of Channel 11), and Multi-cast Channel “Enhance.” KTWU also serves the southeast portion of the state with translator K30-AL, Channel 30, Iola, Ft. Scott, and Chanute, Kansas.
Law Library
John Christensen, J.D., Director
School of Law 214
Extension 1088
The Law Library enjoys a national reputation for excellence (National Jurist, ABA). The library is home to Washburn Web, one of the nation’s leading internet legal research portals. All Washburn students, faculty and staff who present their Washburn iCards may use Law Library Services.
Leadership Institute
Dr. Gary Forbach, Director
Henderson Learning Resources Center 101
Extension 2001
The mission of the Leadership Institute (LI) is to develop and use resources to prepare participants to make an immediate contribution via leadership roles in their professions and communities. The LI administers the Leadership Studies Certificate program, an interdisciplinary program open to baccalaureate students in all majors and degree programs. This certificate program is designed to be completed concurrently with earning a bachelors degree. Thus students graduate with a traditional major coupled with practical leadership skills and experience.
Learning In the Community (LINC)
Dr. Rick Ellis, Faculty Advisor
Benton Hall 203
Extension 2117
LINC is the student-directed community service learning office for the Washburn University campus. LINC's mission is to promote a life long commitment to service among Washburn students, faculty and staff. LINC has been providing opportunities for service learning to the students of Washburn University since the fall of 1993. During this time, the student coordinators have recruited and placed over 900 students into meaningful volunteer projects throughout the community, and worked with over 300 different non-profit agencies. In addition, LINC has expanded to include: University Networking in Tutoring Youth (U.N.I.T.Y.), America Reads/America Counts, Student Coalition for Action in Literacy Education (SCALE), and supports the Alternative Spring Break Program.
Mabee Library
Alan Bearman, Interim Dean
Mabee Library
Extension 1179
The Mabee Library provides a full array of library services to the Washburn University community. All Washburn faculty, staff, administrators, and students must present their current Washburn iCards for material check-outs and renewals, and to reserve usage. Any Kansas resident, 18 years of age or older, may apply for a Guest Borrower's Card and use Mabee Library services as well. The Library uses the Library of Congress Classification Scheme for shelving materials. ATLAS allows students, faculty and staff to search Library holdings and access full-text Library resources from any computer terminal on campus or off campus.
Memorial Student Union
Kathy Reser, Director
Memorial Student Union
Extension 1454
The Memorial Student Union is home to a variety of support services, including the University Bookstore, Dining Services, the Corner (convenience) Store, and the Ichabod Service Center. There are also a variety of meeting rooms available for use in the Union to accommodate a range of needs.
Multicultural Affairs
Dona Walker, Director
Morgan Hall 110
Extension 1622
Multicultural Affairs assists students in their overall development as they pursue a course of study and serves any individual or group seeking knowledge, understanding, and appreciation for human similarities and differences represented in Washburn University’s diverse community. This is accomplished through involvement in academic, social, cultural, and career-oriented activities and experiences throughout the year.
Mulvane Art Museum
Reinhild Janzen, Interim Director
Garvey Fine Arts Center
Extension 1124
With almost 3000 objects in its permanent collection, a schedule of changing exhibitions and numerous public programs, Mulvane Art Museum has something of interest for everyone. Founded in 1922, Mulvane Art Museum is Kansas’ oldest art museum. Its facilities feature over 5,000 square feet of exhibition space on two floors. The museum is also home to the ArtLab, an educational facility for all ages that includes a resource library and four art classrooms. Admission to the Mulvane is free.
Post Office
Post Office Building
Extension 1158
Washburn has a full service United States Post Office located just east of Moore Bowl adjacent to the Facilities Services maintenance shop. Hours of operation are Monday through Friday, 8:00 a.m. to 12:15 p.m. and 1:30 p.m. to 3:30 p.m. and Saturdays from 8:00 a.m. to 9:00 a.m. For more information call Marlene Veltman at extension 1158.
Purchasing
Mel Ragar, Director
Morgan Hall 235
Extension 2312
Purchasing provides the service and support necessary for the procurement of goods and services for the University community in the most economical means possible while complying with established policies and regulations. Procurement activities are accomplished through cooperative interaction with University faculty, staff, and students through fair and open competitive bidding.
Residential Living
Living Learning Center
Extension 1065
Residential Living manages on-campus housing for full time-students in four University residence settings: Living Learning Center, West Hall, Kuehne Hall, and Washburn Village. Residential Living also facilitates programs to enhance the personal and academic experience for all residents.
Risk Management and Safety
Darrell Dibbern, Director
Morgan Hall 235B
Extension 1779
Risk Management and Safety is a resource for training, assistance, concerns, and risk analysis to the campus community on many levels associated with workers’ compensation claims, injuries and compliance issues. This office holds responsibility for the Washburn crisis management plan as serves as a resource for communication, awareness and ongoing training in disaster planning. Hazardous materials, food, fire, health, and insurance inspectors are assisted by this office during campus inspections.
Small Business Development Center
Rick LeJuerrne, Director
120 SE 6th St., Suite 110
234-3235
The Washburn University Small Business Development Center (SBDC) provides confidential one-on-one counseling and training for people either in business or wanting to start a new business. There is no charge for the counseling and a small fee for seminars. The SBDC also provides referrals to a variety of different resources.
Student Activities and Greek Life
Marsha Carrasco Cooper, Director
Memorial Student Union
Extension 1723
Student Activities and Greek Life at Washburn strives to be a teacher of students as they become involved in student organizations and campus life. Their purpose is to create educationally purposeful activities that will facilitate the development of the whole person.
Student Recreation and Wellness Center
Joel Bluml, Director
Student Recreation and Wellness Center
Extension 1314
The 39,000 square foot Student Recreation and Wellness Center contains a gymnasium, fitness loft, rock climbing wall, wellness suite, and a multi-purpose room. Student use of the Center is free, but faculty and staff may use the facilities for a reasonable fee. Contact the Center for hours and fees.
Student Services
Jeanne Kessler, Director
Morgan Hall 150
Extension 1629
Student Services provides assistance to non-traditional students, veterans and students with permanent or temporary disabilities. Students who request services for more than one week must present written documentation from a certified professional, which should include a statement identifying the disability as well as recommendations for accommodations. Services, based on individual needs, are note-takers, readers, library assistance, recorders, tapes or other necessary accommodations.
Theatre, Andrew J. and Georgia Neese Gray
Garvey Fine Arts Center
Extension 1639
Public performances are offered throughout the year by the Theatre Department in the Andrew J. and Georgia Neese-Gray Theatre. As one of the University’s “public faces,” the University Theatre is a cultural resource provided for the students, faculty, staff and alumni of Washburn and the Topeka community. Students, faculty and staff may attend Theater Department productions without charge upon presentation of their WU iCards.
University Counsel
Kenneth Hackler, Counsel
Morgan Hall 208
Extension 1712
The University Counsel, as the in-house attorney for the University, its Board of Regents and administration, provides legal services to the University and to those persons acting in their official University capacity and within the scope of their employment.
University Police
Dean Forster, Director
Morgan Hall, south end of center wing
Extension 1153
The University Police Department is a service-oriented campus department that provides a variety of services to ensure a safe campus environment and to assist members of the campus community. The Department is responsible for all law enforcement activities, ranging from preventive patrol, on foot, bicycle, and in clearly marked police vehicles to investigation of criminal offenses, recovery of property, apprehension of offenders, and providing monthly crime reports. The department is also responsible for parking and traffic control. The officers are state-certified police officers. Their duties include enforcement of federal, state and local laws and University policies and regulations.
The Department also provides related services such as a Lost and Found, guest and contractor parking permits, general information and parking information. The Department is open 24 hours each day, every day of the year.
University Mail and Printing Services
Alan Doolittle, Director
Morgan Hall 113
Extension 1605
University Mail and Printing Services provides a wide variety of printing, copying, faxing and mailing solutions for all Washburn University departments and student groups. A wide array of paper types and colors are available and can be printed in black and white, or color. The finished project can be bound or folded and can also be addressed and mailed or distributed across campus.
University Registrar
Dr. Carla Rasch, University Registrar
Morgan Hall 115
Extension 1074
The Registrar’s Office provides academic support services for the academic programs of the University, serving faculty, students, administration, staff, and alumni. The office maintains timely and accurate records of the academic progress of Washburn students. A number of services and activities are conducted as a result of maintaining the academic records of students. Typical activities include advance registration, producing official transcripts, auditing degrees, checking graduation requirements to assist advisors, and ordering and providing diplomas for graduates.
University Relations
Dena Anson, Director
Morgan Hall 129
Extension 1154
University Relations is the central public relations office for Washburn University. Areas of responsibility include external communication with the media and the community and internal communication through postings on MyWashburn and on the Web. This department enhances the University’s presence in the community and state by coordinating the annual Quest academic competition, coordinating the Washburn booth at the Kansas State Fair and presenting special celebrations, such as the University’s 140th anniversary. Publications produced by University Relations include the President’s Annual Report, the campus telephone directory, An Expert’s Guide for the Media and Plaudits, a listing of faculty and staff accomplishments.
University Scheduling Office
Memorial Union
Extensions 1725 and 1707
Washburn University facilities are available for use by University departments, registered student organizations, non-university organizations, and individuals. Contact the Scheduling office for more information or to reserve meeting space.
Washburn Endowment Association (WEA)
Dr. JuliAnn Mazachek, President
1729 SW MacVicar
Extension 1020
The Washburn Endowment Association is an independent organization that exists to support Washburn University through fundraising and endowment fund management. Since Washburn's establishment in 1865, the Washburn Endowment Association has received privately endowed gift and pledge commitments now worth more than $100 million. These funds provide for student scholarships, faculty support, equipment and technology enhancements, and visiting professor and lectureship programs. Unrestricted funds enable the University to provide timely assistance and meet unexpected needs.
Washburn Student Government Association
Lower level, Memorial Student Union
Extension 1169
The Washburn Student Government Association serves the students of Washburn University through the allocation of funds to student groups, the funding of other related projects, and maintaining continual awareness of student’s interests on campus.
Writing Center
Dr. Roy Sheldon, Coordinator
Morgan Hall 257
Extension 1409
The Writing Center provides free tutorial services to Washburn students and the Topeka community to help them develop their writing abilities. Writing consultants help individuals with the development of ideas, organization of papers, sentence structure and grammar, punctuation and spelling, and clarity and style. The Writing Center is neither a proofreading nor an editing service.
Employee Benefits
Employment Policies
Following is an overview of Washburn University’s employment policies. Your supervisor can guide you to the Washburn University Policies Regulations and Procedures Manual (WUPRPM) for complete information, or you may access the manual on-line under the University Services tab on MyWashburn.
Acceptable Use Policy
The following outlines acceptable use of Washburn computing resources:
- Use only those computing resources for which you have authorization.
- Protect your account information from access by others.
- Use computing resources for University-related work.
- Comply with all applicable local, state and federal laws, including copyright and licensing laws.
- Comply with Washburn University's World Wide Web Policy and all referenced Washburn University policies.
- Respect the privacy of others.
- Respect the use of computing resources by others.
- Comply with security measures employed by the University.
- Report violations of this policy to the appropriate authorities.
Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is the landmark federal law, originally known as the Campus Security Act, requiring colleges and universities across the United States to disclose information about crime on and around their campuses. Schools must publish an annual report disclosing campus security policies and three years worth of selected crime statistics.
Please refer to http://www.washburn.edu/right-to-know/crime-statistics.html#statistics for overall crime statistics for Washburn University.
Equal Opportunity Policy Statement
Washburn University is committed to a policy of equal educational and employment opportunity without regard to race, color, religion, age, national origin, ancestry, disability, sex, marital or parental status, or sexual orientation. Each unit within the University is charged with conducting its practices in conformity with these principles. Equal educational opportunity includes, but is not limited to, admission, recruitment, extracurricular programs and activities, counseling and testing, financial aid, health services and employment. Equal employment opportunity includes, but is not limited to recruitment, hiring, assignment of duties, tenure and promotion determinations, compensation, benefits, training and termination. Positive action shall be taken to assure the realization of equal opportunity for all employees of the University. Responsibility for monitoring and implementation of this policy is delegated to the Equal Opportunity Director; however, all employees will share in the specific activities necessary to achieve these goals. For more information contact Carol Vogel, the Equal Opportunity Director, Morgan Hall, Room 380A, (785) 231-1010, Ext. 1509.
Emergency Phones
Immediate contact can be made with the University Police by using one of the Help Phones located throughout the campus. These phones may be used anytime there is a need to contact the University Police department. Help Phones are labeled with the words “EMERGENCY.” They are attached to light poles marked with red reflective lettering. To use a Help Phone, callers simply push the red button on the phone and they will immediately be connected to the University Police dispatcher.
Help Phones are located:
- Northeast of Morgan, near the K-zone parking lot
- East of Petro Allied Health Center, near the southeast entrance
- South of Stoffer at the west end of the parking lot
- Behind KTWU
- Southwest of Garvey Fine Arts Center
- North of the Law School
- Northeast of Mabee Library
- South of the Living Learning Center by Benton Hall
- Northeast corner of 19th and Jewell by Henderson Hall
- Southwest of Kuehne Residence Hall by sidewalk near parking lot
Emergency/Severe Weather
For information on what to do in the event of severe weather, fire, or other campus emergency, refer to Risk Management and Safety in the lower right hand side of the page under the University Services tab on MyWashburn.
Harassment
All persons must be allowed to pursue activities at the University free from harassment based on color, race, religion, age, national origin, ancestry, disability, sex, marital or parental status, or sexual orientation. Responsibility for maintaining a harassment free campus environment rests with all employees and students, and others while on the University campus or involved in University-sponsored activities.
Sexual Harassment
All persons must be allowed to pursue their activities at the University free from sexual harassment and unwelcome sexual advances. Such conduct will not be tolerated. The responsibility of maintaining a sexual harassment-free campus rests with all employees.
Complaints of sexual harassment should be brought to the attention of Carol Vogel, Equal Opportunity Director, Morgan Hall, Room 380A, (785)231-1010 extension 1509.
Substance Abuse
Washburn University, as an institution receiving federal financial aid for students in attendance, has adopted policies prohibiting the use of alcohol and other drugs by students and employees in compliance with the federal laws and regulations of the U.S. Department of Education. In addition, the University has adopted and implemented an alcohol and other drug prevention program. As part of this program, the University is required to provide the following information annually to all students and employees.
Washburn University prohibits the unlawful possession, use, consumption or distribution of illicit drugs and alcohol by students and employees on University property or as part of any of its activities. The sale and/or possession of alcoholic beverages is prohibited on campus except as approved by the Washburn University Board of Regents. (On occasion, state law does permit the University to designate "non-classroom instruction" areas where alcohol liquor may be consumed.) Violations of this policy, applicable city ordinances, or state law will result in disciplinary action as well as criminal prosecution. The Washburn University Student Disciplinary Code and Drug-Free Workplace Policy contain these prohibitions and establish appropriate sanctions for violation of University policy.
Workers’ Compensation Reporting
All employees are provided protection under the Workers’ Compensation Act.
Any work related injury occurring during work hours is covered by Worker’s Compensation. Compensation may include medical services and lost time. Compensation for time the employee is unable to work may be paid after a seven day waiting period. If the employee is unable to return to work for 21 consecutive days or more, s/he will be compensated for the seven day waiting period. Other compensation may be paid as provided in the Act.
The Employers’ Report of Accident form is to be completed within 24 hours and returned to Human Resources.
Any employee injured on the job should be transported to St. Francis Medical Center for treatment.
Terms of Employment
Employment Contract
Each employee will receive a contract letter outlining the terms of her/his employment soon after beginning work at Washburn. Two copies of the letter will be sent – one to be signed and returned to Human Resources for inclusion in the employee’s file, and the other to be signed and retained for the employee’s own record. Contract letters are issued annually, and/or each time there is a change in employment terms, as long as the employee continues to meet employment expectations.
Position Descriptions
A position description specifying the duties and responsibilities of each classified and administrative position is maintained on file in Human Resources. An employee may request a copy of his/her position description from his/her supervisor or from Human Resources if none has been provided.
Performance Standards
Supervisors establish standards of performance to serve as a basis for performance review for each employee in her/his unit. Performance standards should be communicated to employees as early as practical in a new review period. Employees should request clarification or additional information for any standards they do not understand.
Performance Reviews
With the exception of Probationary Performance Reviews (see Probationary Period), Performance Reviews are conducted for all non-union hourly and administrative employees on an annual basis. Annual Performance Reviews are typically conducted toward the end of the fiscal year and are used to assist supervisors in determining merit pay recommendations.
Probationary Period
Each newly appointed employee in a classified or administrative position must serve a six-month probationary period to demonstrate his/her ability to adequately perform the duties assigned to the employee’s position. Before the end of the employee’s probationary period, the supervisor will complete and conduct a Performance Review to recommend the employee’s continued employment or dismissal based upon the supervisor’s evaluation of the employee’s work performance. If an employee’s performance is found to be marginal, the supervisor may elect to extend the probationary period beyond six months to allow the employee to become fully productive in the position. The supervisor will again conduct a Performance Review at the end of the extended probationary period and recommend the employee either be retained or dismissed dependent upon his/her work performance at the time of the review.
Required On-line Training
All employees are required to complete on-line training on Sexual Harassment and Employment Discrimination within one month of their start date at the University. To access to training, go to the “Employees” tab on MyWashburn where you will find a box titled, “Preventing Sexual Harassment and Employment Discrimination.” Click on the highlighted title text within the box to access the training and follow the directions on the screen to complete both training modules. As you complete each of the training programs, print out a certificate of completion and send it to Carol Vogel, Equal Opportunity Director. An electronic verification of your training completion will automatically be forwarded to Ms. Vogel. If you have any questions regarding this training contact Carol Vogel at 670-1509 or by email at carol.vogel@washburn.edu.
