Y. Police
Table of Contents
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1.
Purpose.
To set forth the regulations and procedures for the protection of lives and property owned by or controlled by the University, and for the maintenance of a safe learning and working environment. 2.
Definitions.
For the purpose of these regulations the following definition applies.2.1 “Officers”
means those Employees who are law enforcement officers certified by the state of Kansas and serve as such in their University capacity.3.
Police Department.
The University shall maintain a force of officers and support staff as the University Police Department.3.1.1 The Department’s primary purpose shall be to aid and supplement state and local law enforcement agencies in the protection of lives and property on grounds and buildings owned or controlled by the University.
3.1.2 The Department shall be committed to providing a safe learning
and working environment. This commitment shall be exercised in cooperation with University Employees, Students, and visitors.3.2 Manual. A Department manual of regulations and procedures shall be developed and maintained by the Director of University Police for the guidance and governance of the Department. The manual shall include, but not be limited to:
· Detailed descriptions of the officers’ responsibilities to the University community as Certified Law Enforcement Officers;
· The professional conduct standards to be followed by the Department Employees;
· Instructions regarding the locking of buildings;
· Detailed regulations for use of force;
· Guidelines for efficient response to bomb threats, natural disasters, and severe weather alerts;
· Rules and guidelines pertaining to racial profiling; and,
· Rules and guidelines pertaining to domestic violence.
3.3 Records. The Department shall maintain adequate records of incidents and offenses, and shall, except as otherwise required by law, maintain such records as confidential and not open to the public.
3.4 Daily Crime Log. The Director of University Police shall, in compliance with the Jeanne Clery Campus Crime Statistics Act, maintain and publish a daily log of offenses which have occurred on University property and post such log for public viewing.
4.1 On University Property. The possession or use of firearms or other weapons of any kind on University owned or controlled property by anyone except University officers shall be prohibited except as otherwise permitted by law.
4.2 On University Business. The possession or use of firearms or other weapons of any kind by Employees, except University officers, engaged in the performance of their duties, shall be prohibited.
5.
Skateboarding and Rollerblading.
For the safety of individuals on and the protection of University property, the use of skateboards, rollerblades, roller skates, coasters or scooters of any type on University owned or controlled property or in University buildings is prohibited. 5.1 Exception.
The Director of Risk Management and Safety may authorize use of such devices during a University sanctioned event, contest, or other official function. The operation of such devices in a reckless or dangerous manner is prohibited.6.
Motorized Vehicles.
For the safety of individuals on, and the protection of, University property, the use of the motorized vehicles listed in 6.1 below on University owned or controlled property, or within University buildings is prohibited. 6.1 Motorized Vehicle Defined. For purpose of this regulation “motorized vehicle” means, but is not limited to:
· Motorized skateboards;
· Low powered cycles;
· Low speed vehicles;
· Motor driven cycles;
· Motorized bicycles;
· Toy vehicles;
· Motorized carts; and,
· Any similar device as defined in the Standard Traffic Ordinance for Kansas Cities.
6.2 Exceptions.
6.2.1 The term motorized vehicle does not include:
· Assist type motorized vehicles used by individuals who are disabled or require special transportation; and,
· Tractors, mowers, high loaders, motorized carts, utility vehicles, or other similar devices when used by authorized University Employees in the performance of their assigned duties.
6.2.2 The prohibition does not apply when the use of such vehicles has been authorized and coordinated with the University Police Department.
7.
Parking and Traffic Regulations.
The Director of University Police shall develop and be responsible for enforcement of detailed regulations governing parking and vehicular movement on the campus. These detailed regulations shall be published and distributed to the University community. The regulations shall include, but not be limited to, the provisions discussed in Sections 7.1 through 7.9 below.7.1 Vehicle Registration.
Registration of vehicles operated or parked on the campus by Employees or Students shall be required. 7.2 Responsibility for Vehicles. Individuals operating or parking vehicles on University owned or controlled property shall be fully responsible for the vehicle and its contents.
7.3 Effective Days. The regulations shall be in effect 24 hours per day, 365 days per year.
7.4 Employee Designated Parking. Certain parking lots may be designated as Employee permit parking only. The determination of which lots so designated shall be subject to approval by the President.
7.5 Overnight Camping or Sleeping. Parking for camping or overnight sleeping in vehicles is prohibited.
7.6 Fees for Violations.
Fees for parking violations (except for handicap parking violations) and the methods for collection of those fees shall be determined by the VPAT subject to approval by the President. Fees for handicap parking violations shall be in accordance with Topeka City Code or Kansas state statutes.7.7 Vehicle Speed Limits. The speed limit for streets and roads shall not be in excess of 20 miles per hour; and not in excess of 12 miles per hour for parking lots.
7.8 Hearings. A procedure shall be established for individuals to follow to contest the issuance of a University ticket.
7.9 Visitors. Individuals who are not Students or Employees issued a University ticket may be excused from paying the fee.
8.
Lost and Found Property.
8.1 Purpose. To set forth regulations and procedures for the handling of lost and found property.
8.2 Definitions.
8.2.1 "Lost Property" means abandoned property, or unattended personal property which a person has lost or misplaced in public spaces on University controlled property.
8.2.2 "Negotiable Instrument" means, but is not limited to, checks, drafts, financial cards, stocks, and unused airline tickets.
8.2.3 "Abandoned property" is any property left in a locker, residence hall room, closet, or other space provided by the University or a University Department.
8.3 Individual Employee Responsibility.
8.3.1 Employees who find hazardous or suspicious material shall immediately contact the University Police Department.
8.3.2 Employees who find lost property on University controlled property shall turn it in to the University Police Department or the main office of another University Department as follows:
· Clothes-To a University Department near the point where the item(s) is found;
· Books-To a University Department near the point where the item(s) is found or to the academic Department of the subject area of the book; and,
· All other items-To the nearest University Department or the University Police Department.
8.3.3 Misappropriation of lost property may be deemed theft or fraud.
8.4 Department Responsibilities. Departments receiving lost property shall obtain:
· Contact information for the individual who turned in the item;
· Description of property found;
· Date and approximate time found;
· Location where found; and,
· The name of any witness(es) to the finding.
8.4.1 The Department shall make reasonable efforts to contact the owner of the lost property beginning not later than the following business day.
8.4.2 When the property is not claimed at the Department;
· Clothes may be donated to a charitable not-for-profit organization or discarded after two weeks within an academic term;
· Books shall be delivered to the University Bookstore after two weeks within an academic term;
· Cash or negotiable instruments shall be turned in to the University Police Department the same day received; and,
· All other property shall be delivered to the University Police Department within three business days from the date the property is received in the Department.
8.4.3 The University Police shall:
· Inventory and record all lost property turned in;
· Issue a receipt to the individual turning in the property; and,
· Keep a copy of the receipt issued.
8.4.4 Upon receipt of the property, University Police shall make reasonable efforts to return the property to the owner.
8.4.5 University Police shall not accept:
· Clothing;
· Hazardous or suspicious material; or,
· • Lost property from University Departments without information required by Section 8.4 above.
8.5 Storage and Disposal of Non-Negotiable Property.
8.5.1 The University Police Department shall store lost property received, excluding cash and negotiable instruments, for a minimum of two weeks within an academic term. If unclaimed within that period the property shall be transferred to Inventory Control Services.
8.5.2 For a period of not less than 90 days, Inventory Control Services shall store and maintain the property transferred to it, after which it shall:
· Donate it to a charitable not-for-profit organization;
· Conduct a public sale; or,
· Dispose of as trash (junk).
8.5.3 Inventory Control Services shall record the disposition of such property.
8.5.4 Proceeds from the sale of found non-negotiable property shall belong to the University and shall be deposited in the General Fund.
8.6 Storage and Disposal of Cash and Negotiable Instruments. All found cash and negotiable instruments received by the Police Department shall be delivered to the Business Office by the close of the business day received or the next business day if received when the Business Office is closed. The Business Office shall safeguard unclaimed cash or negotiable instruments for a period of not less than 90 days.
8.6.1 Unclaimed negotiable instruments shall be reported and delivered to the State Treasurer by the VPAT or designee in accordance with the Kansas Disposition of Unclaimed Property Act.
8.7 Processing Claim of Ownership. When an individual claims ownership of lost property the University Department holding the property shall:
· Obtain from the claimant:
· • Picture identification;
· • Identifiable description of the item(s) lost;
· • Probable location of the loss;
· • Approximate date of the loss; and,
· • Where applicable, proof of ownership;
· If satisfied the claimant is the owner of the found property, return it to the individual; and,
· Have the claimant sign a receipt for the item.
