Contact the university relations office at 785-670-1154 or stop by 128 Morgan.
Email university relationsThis style guide has been placed online as a service to the university community. It is not meant to be the final word on style, but rather a series of suggestions. The guide is a local supplement to the Associated Press Stylebook and Webster's Collegiate Dictionary, 11th edition.
Entries address style questions that arise frequently in writing about the university, as well as local style concerns such as building and place names and proper reference to various Washburn University entities.
Learn about Washburn licensing requirements
Capitalize the name of the college when it appears in the form of the official divisional name such as College of Arts and Sciences.
Correct: The College of Arts and Sciences
Correct: The college’s new dean
| Name of degree | Abbreviation |
|---|---|
| Associate in Arts | A.A. |
| Associate in Science | A.S. |
| Associate of Applied Science | A.A.S. |
| Bachelor of Applied Studies | B.A.S. |
| Bachelor of Arts | B.A. |
| Bachelor of Business Administration | B.B.A. |
| Bachelor of Education | B.Ed. |
| Bachelor of Fine Arts | B.F.A. |
| Bachelor of General Studies | B.G.S. |
| Bachelor of Health Science | B.H.S. |
| Bachelor of Music | B.M. |
| Bachelor of Public Administration | B.P.A. |
| Bachelor of Science | B.S. |
| Bachelor of Science in Criminal Justice | B.S.C.J. |
| Bachelor of Science in Nursing | B.S.N. |
| Bachelor of Social Work | B.S.W. |
| Certificate of Completion | C. |
| Juris Doctor | J.D. |
| Master in Business Administration | M.B.A. |
| Master of Criminal Justice | M.C.J. |
| Master of Education | M.Ed. |
| Master of Science | M.S. |
| Master of Social Work | M.S.W. |
Always spell out the degree on first reference.
Correct: Jack T. Smith has a doctorate in astronomy.
Incorrect: Jack T. Smith has a Ph.D. in astronomy.
The word degree should not follow a degree abbreviation:
Correct: He has a B.A. in history.
Incorrect: He has a B.A. degree in history.
When referring to degrees in general, lowercase the first letter of the degree and make the word possessive.
Correct: Seventy people hold master’s degrees.
Correct: The brothers received doctoral degrees in engineering.
Correct: He earned a bachelor’s degree in mathematics.
Do not capitalize academic degrees when spelled out in general terms: bachelor’s degree, master of arts, master’s degree, doctorate, bachelor of arts, juris doctor.
Correct:
Ph.D. 1966 Princeton University. M.A. 1962 Reed College.
Ph.D. 1979, M.A. 1972 Stanford University.
J.D. 1975 Harvard Law School.
Do not precede a name with a courtesy title for an academic degree and follow it with the abbreviation for the degree in the same reference.
Correct: Sue Smith, a biologist
Incorrect: Dr. Sue Smith, Ph.D.
Use lowercase except for words that are proper nouns or adjectives.
Correct: the department of chemistry, the chemistry department, the department of English, the English department.
Do not capitalize names of academic departments (except language departments) that begin with the subject.
Correct: chemistry department, English department
Lowercase academic majors except proper nouns.
Correct: history, East Asian studies, English, international affairs
Capitalize names of academic programs.
Correct: College of Arts and Sciences, School of Nursing
Correct: office of academic outreach
Use lowercase except for words that are proper nouns or adjectives.
Correct: student life office, business office
Capitalize and spell out formal titles such as chairman, dean, professor, associate professor, assistant professor, instructor and president only when they precede a name. Lowercase when used elsewhere.
Correct: Professor Ted Turner said.
Correct: Ted Turner, professor of chemistry.
Lowercase all modifiers, such as in speech professor Ted Turner.
Make sure the academic rank is correct. A professor may be offended if identified as an instructor. An instructor is the lowest academic rank, then assistant professor, associate professor and professor. Don't assume the information you are given is correct, as the trend is to refer to everyone as a professor.
See years, academic.
A.C.T. stands for American Collegiate Testing. It is acceptable to use A.C.T. on first reference.
Incorrect: advisor
Use adjunct. Do not use adjunct professor, adjunct assistant professor.
Located at 1919 SW MacVicar; founded in 1912.
Located on campus at 1839 SW Jewell; founded in 1916.
Do not use in reference to a graduate of a school.
Use in reference to a female.
Plural reference: alumnae
Identify former students and graduates by their degree and class with an apostrophe before the year.
Correct: Ava Tompson, ba '77, is director of the alumni association.
If a person has more than one degree, place a comma between the class years, unless it is a master's degree. In that case, use the word and.
Correct: Eloise Brown, ba '44, '55, is owner of a flight school.
Correct: Jane Harmon, ba '79 and jd '82, is a partner in a law firm.
Do not use alum.
For alumni class identification, see class identification
Use alumni when referring to a group of men and women who have attended a school. Identify former students and graduates by their degree and class years with an apostrophe before the year
Do not use alum.
For alumni class identification, see class identification.
Use alumnus when referring to a male who has attended a school. Identify former students and graduates by their degree and class years with an apostrophe before the year.
Correct: Fred Thompson, ba '77, is director of the alumni association.
If a person has more than one degree, place a comma between the class years, unless it's a master's degree, then use the word and.
Correct: Ernie Brown, ba '44, '55, is owner of a flight school.
Correct: Jack Harmon, ba '79 and jd '82, is partner in a law firm.
Do not use alum.
For alumni class identification, see class identification.
Lowercase.
Lowercase except in reference to a specific association (Washburn University Alumni Association).
Lowercase, with periods
Correct: 10 a.m.- 6 p.m., 10 a.m. to 6 p.m.
Incorrect: 10 in the morning to 6 in the evening.
Named for Andrew J. and Georgia Neese Gray, ba '21, honorary '66.
Incorrect: Little Theatre, Gray Theatre, WU Theatre, University Theatre
Opened in 2005; art department facility.
ArtLab is located in the lower level of the Mulvane Art Museum.
Use ArtLab, Mulvane Art Museum. Second reference use ArtLab. Formal name is the Judith Lennox Sabatini ArtLab.
Washburn University athletic teams are the Ichabods and Lady Blues. Bods is acceptable on second reference, but don't overdo it.
Ten athletic teams compete on the NCAA Division II level in the Mid-America Intercollegiate Athletics Association (MIAA) Conference. Washburn sports are baseball, basketball (men and women), football, golf (men), soccer (women), tennis (men and women) and volleyball.
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Do not use baccalaureate. Use bachelor's degree.
A bachelor's degree is acceptable.
Located in the Mabee Library.
Not a room on campus. Use Washburn Room.
Avoid Bar except when used as part of a proper name.
Correct: She was admitted to the bar in December.
Correct: He is president of the Kansas Bar Association.
Named for Otis L. Benton and opened in 1923. Houses the School of Applied Studies and office of academic advancement.
Named for Charles R. Bennett and opened in 1988. Houses information systems and services office and academic computing laboratories.
Named for Bernie Bianchino, ba '70 and jd '74 and opened in 2003.
Always use Yager Stadium at Moore Bowl.
Incorrect: The Pavilion.
Located in Bradbury Thompson Alumni Center and houses the last edition, No. 398, of the Washburn College Bible, created by Bradbury Thompson.
Capitalize board of directors and board of trustees only when used with a formal name.
Correct: Washburn Alumni Association Board of Directors.
Correct: The board of directors meets three times a year.
Short for Ichabods. Can use Bods on second reference, but don't overdo it.
The Bookstore is located in the lower level of the Memorial Union and sells Washburn University merchandise and textbooks.
Named for Bradbury Thompson, ba '34, honorary '65, and opened in 1995.
Houses the Washburn Alumni Association, institutional research, administrative offices and meeting space.
Incorrect: Bradbury Thompson Center, Alumni Center, Alumni Relations Center, Bradbury Center, Thompson Center, BTC
Never abbreviate names of buildings. Capitalize the proper names of buildings, including the word building if it is an integral part of the proper name.
For campus buildings, see individual name entries.
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Use CAB on second reference.
Named for philanthropist Andrew Carnegie and opened in 1905. Houses the education department.
Named for Carole Bloomfield Etzel, b.ed. '63, and opened in 2004.
Capitalize as a formal title before a name. Do not capitalize as a casual, temporary position. Do not use chairperson unless it is the formal title for an office.
Correct: Acme Paper Company Chairman Henry Clark made a comment.
Correct: Meeting chairwoman Jenny Smith presented the facts.
Correct: freshman, sophomore, junior and senior.
Use lowercase in reference to courses and classes, unless it is the specific name of the class or the class uses a proper noun.
Use Arabic numerals and capitalize the subject when used with a numeral.
Correct: I had a graphic arts class and an engineering class.
Correct: She took Introduction to Mathematics and Graphic Arts II.
Correct: He is enrolled in Philosophy 209.
Identify former students and graduates by their degree and class years with an apostrophe before the year.
Correct: Fred Thompson, ba '77, is director of the alumni association.
If a person has more than one degree, place a comma between the class years, unless it is a master's degree, then use the word and.
Correct Ernie Brown, ba '44, '55, is the owner of a flight school.
Correct: Jack Harmon, ba '79 and jd '82, is partner at a law firm.
As with any other title, coach is capitalized when used before a person's name without a qualifying term and lowercased when it follows the name.
Correct: Sue Smith is the volleyball coach.
Correct: Coach Sue Smith enjoys volleyball.
Washburn has one official color: Yale blue (PMS 654)
Located in the School of Law lobby.
Continuum is singular. The plural is continua.
Incorrect: C Store, convenience store
Kansas has 105 counties.
County is capitalized only when used after the county name.
Correct: Shawnee County.
Use lowercase in reference to courses and classes, unless it is the specific name of the class or the class uses a proper noun.
Use Arabic numerals and capitalize the subject when used with a numeral.
Correct: I completed a graphic arts class and an engineering class.
Correct: She took Introduction to Mathematics and Graphic Arts II.
Correct: He is enrolled in Philosophy 209.
Crane Observatory is acceptable for common use. The official name is Zenas Crane Observatory.
The observatory opened in 1903 and houses an 1898 Warner & Swasey refracting telescope.
Criterion is singular. The plural is criteria.
Curricula is singular. The plural is curriculum.
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Located in Carnegie Hall
See academic degrees.
cum laude, magna cum laude and summa cum laude
Do no capitalize or use italics
Founded in 2005
Located at 1915 S.W. MacVicar; founded in 1920.
Do not use.
Correct: residence hall
Located at 21st and MacVicar. Duggan was Washburn's president July 1988 through November 1988.
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Short for electronic mail; acceptable on all references.
Emeritus denotes a male; emerita a female; emeriti denotes either gender.
Place the word after the formal title, capitalizing when using before a name but not after.
Correct: Sue Smith, professor emerita
Correct: Professor Emeritus John Smith
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Falley Field is home to the Ichabod baseball team.
Named for Lewis (Lou) and Fae Falley and opened in 1990.
Capitalize in reference to annual special event.
Alpha Delta
Delta Chi
Phi Delta Theta
Sigma Phi Epsilon
One word in all cases.
A student organization that serves students, alumni and the community of the past, present and future. FAN on second reference.
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Named for Jim and Bonnie, attendee, Garrett.
Use complete reference.
Serves as the nucleus for the arts in Topeka, housing the departments of music, theater, philosophy, the Mulvane Art Museum, White Concert Hall and Andrew J. and Georgia Neese Gray Theatre.
Named for Ray, jd '15, honorary '58, and Olive, ba '14, honorary '63, Garvey. Opened in 1968.
Incorrect: GPA
Do not capitalize when referring to students belonging to a fraternity or sorority.
Fraternities:Alpha Delta, Delta Chi, Phi Delta Theta, Sigma Phi Epsilon
Sororities:Alpha Phi, Delta Gamma, Kappa Alpha Theta, Zeta Tau Alpha
Correct: A groundbreaking event was planned for the new building.
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Opened in 1971. Houses the School of Business, the departments of history, mass media, political science, psychology and sociology/anthropology. Offices for information systems and services, instructional media, equipment distribution and equipment maintenance also are in this building.
Named for John W. Henderson, president of the university 1965-81.
Incorrect: Henderson, HLRC
Use with reference to actual day, otherwise use homecoming in lowercase.
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Magazine produced three times each year by the alumni association.
Electronic newsletter sent out by the alumni association
Washburn University's mascot and name of men's athletic teams. Bods can be used on second reference but don't overdo it.
See also Lady Blues
Opened in 1931 and served as the private residence of the former university president and his wife, Dr. and Mrs. Parley P. Womer. Currently functions as the center for the international programs office and international activities.
A decentralized worldwide network of computers that can communicate with each other. In later references, the Net is acceptable.
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Founded in 1914. Theta is acceptable on second reference.
The Kaw is the Washburn University yearbook. First published in 1904.
Incorrect: KAW
A non-commercial, public television station licensed to Washburn University. KTWU began broadcasting in 1965 as the first public television station in Kansas.
Named for Fred J. and Julia C. Kuehne and dedicated in 1971. Bells from Thomas gymnasium, destroyed in the 1966 tornado, are located in the Kuehne Bell Tower.
Residence hall named for Fred J. and Julia C. Kuehne and opened in 1980.
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Washburn University's female sports teams are the Lady Blues.
See Ichabods
The granite exedra near Benton Hall honors Louis Lloyd Larrick, ba '15.
See School of Law
Opened in 1969 and houses classrooms, faculty offices, Law Journal, Legal Clinic and Law Library.
Second reference use LinC
Named for Robert E., ba '52, and Sallee Lee.
Located in the Law School Building.
Two libraries are located on Washburn's campus, School of Law Library and Mabee Library. It is acceptable to use Law Library on second reference.
Residence Hall opened in 2001. Use complete reference.
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Opened in 1978. Named for John and Lottie Mabee.
Located in front lobby, Morgan Hall.
A master's degree or a master's is acceptable in any reference.
See also academic degrees.
Opened in 1951 and expanded in 1966. Built to honor the memory of persons who died in World War I and II and the Korean War. Memorial Union houses offices for Washburn Student Government Association, Campus Activities Board, Washburn Publications and office of student activities and Greek life. Also located in the Memorial Union are the Ichabod Service Center, Bookstore, business services, Corner Store, Stauffer Commons, Union Market and meeting spaces.
Memorial Union space:
Main level: Alcove A, Alcove B, MacVicar, north lounge, Washburn lounge, Washburn Room A, Washburn Room B, W room
Upper level: Boswell, Rice, Sunflower, Mosiman, north lounge, Vogel, Topeka, Crane, south lounge, Shawnee, Thomas, Lincoln, Kansas, Cottonwood
Lower level: lounge
Correct: Washburn Room, Memorial Union; Washburn Room A, Memorial Union
Incorrect: Student Union, Union, Washburn A
Do not use.
See Quad
Mid-America intercollegiate Athletic Association. An NCAA Division II conference.
| Universities in MIAA | City, State | Mascots |
|---|---|---|
| Central Missouri State University | Warrensburg, Mo. | Muels |
| Emporia State University | Emporia, Kan. | Hornets |
| Fort Hays State University | Hays, Kan. | Tigers |
| Missouri Southern State University | Joplin, Mo. | Lions |
| Missouri Western State University | St. Joseph, Mo. | Griffons |
| Northwest Missouri State University | Maryville, Mo. | Bearcats |
| Pittsburg State University | Pittsburg, Kan. | Gorillas |
| Southwest Baptist University | Bolivar, Mo. | Bearcats |
| Truman State University | Kirksville, Mo. | Bulldogs |
| Washburn University | Topeka, Kan. | Ichabods |
The Washburn football stadium opened in 1928 and is named for George Godfrey Moore. Lady Blues soccer plays here as well.
Named in honor of Margaret Mulvane Morgan. Morgan Hall opened in 1955. A three-story addition opened in 1967. Morgan Hall houses administration and faculty offices, classrooms, the student health center and departments of mathematics and statistics, English, communication and modern languages.
Located in the Garvey Fine Arts Center. Named in honor of Joab Mulvane and opened in 1924. Mulvane Art Museum features exhibition space and the ArtLab.
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Acceptable in all references for National Collegiate Athletic Association. Washburn is a member of the NCAA Division II.
Appropriate to use in reference to someone who joined a fraternity or sorority. Do not use pledge.
See Review.
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One word in all cases.
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Petro Allied Health Center opened in 1983 and is named for Kelsey H., attendee, and Edna B., ba '19, Petro. It houses the School of Nursing, allied health programs, kinesiology and athletic departments. It also features recreation facilities including a basketball arena (Lee Arena), a swimming pool (Garrett Natatorium) and dance studio.
Washburn's first fraternity in 1903, known as Delta Phi. Became a Phi Delta Theta chapter in 1910. Located at 1810 SW Mulvane Ave.
A nonprofit honor society that promotes the pursuit of excellence in all fields of higher education.
Opened in 1967.
Not appropriate use for new member of a fraternity or sorority. Use new member.
Lowercase, with periods
Correct: 10 a.m.- 6 p.m., 10 a.m. to 6 p.m.
Incorrect: 10 in the morning to 6 in the evening.
Incorrect: campus police, security
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Grass area located in the center of campus.
Incorrect: Memorial Union lawn, Union lawn, the lawn
Televised quiz bowl game show hosted by Washburn University and KTWU.
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Official name is Washburn University Board of Regents. Use WU Board of Regents or Regents on second reference.
Do not use dormitory or dorm.
Kuehne Hall
Living Learning Center
Washburn Village
West Hall
The Review is the Washburn student newspaper, which is published weekly and distributed free on campus.
While this is the official name of the room, if the event takes place in the hall it is permissible to exclude the name of the hall and use Bradbury Thompson Alumni Center. The hall is named in honor of Ruth Garvey Fink, honorary '81.
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Lowercase spring, summer, fall, winter.
Capitalize only if part of a formal name, as in Kansas City Spring Festival.
Correct: Topeka Spring Festival, spring semester
Incorrect: Spring Semester
Capitalize the name of the scholarship.
Correct: Shaden Scholarship
Washburn University School of Law is the proper name. Use Law School on second reference.
Located at 2100 SW MacVicar Ave.; founded 1951.
Alpha Phi
Delta Gamma
Kappa Alpha Theta
Zeta Tau Alpha
Ten athletic teams compete on the NCAA Division II level in the Mid-America Intercollegiate Athletics Association (MIAA) Conference. Washburn sports are baseball, basketball (men and women), football, golf (men), soccer (women), softball, tennis (men and women) and volleyball.
Stand alone: Spell out the names of a state when used alone in text.
Correct: James is a native of Georgia.
Eight state names are never abbreviated: Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah.
Abbreviateions required: Use the lowercase state abbreviations listed below with the name of a city, town, village or military base in most instances. Following are the lower case state abbreviations (ZIP code abbreviations in parentheses):
| Ala. (AL) | Md. (MD) | N.D. (ND) |
| Ariz. (AZ) | Mass. (MA) | Okla. (OK) |
| Ark. (AR) | Mich. (MI) | Ore. (OR) |
| Calif. (CA) | Minn. (MN) | Pa. (PA) |
| Colo. (CO) | Miss. (MS) | R.I. (RI) |
| Conn. (CT) | Mo. (MO) | S.C. (SC) |
| Del. (DE) | Mont. (MT) | S.D. (SD) |
| Fla. (FL) | Neb. (NE) | Tenn. (TN) |
| Ga. (GA) | Nev. (NV) | Vt. (VT) |
| Ill. (IL) | N.H. (NH) | Va. (VA) |
| Ind. (IN) | N.J. (NJ) | Wash. (WA) |
| Kan. (KS) | N.M. (NM) | W. Va. (WV) |
| Ky. (KY) | N.Y. (NY) | Wis. (WI) |
| La. (LA) | N.C. (NC) | Wyo. (WY) |
The ZIP code abbreviations for the eight states that are not abbreviated in datelines or text are: AK (Alaska), HI (Hawaii), ID (Idaho), IA (Iowa) ME (Maine), OH (Ohio), TX (Texas) and UT (Utah). Also: District of Columbia (DC). Use the two-letter U.S. Postal Service abbreviations only with full addresses, including ZIP code.
Punctuation: Place one comma between the city and the state name and another comma after the state name.
Correct: He was traveling from Nashville, Tenn., to Austin, Texas. She said she was from Cook County, Ill.
Miscellaneous: Use New York state when necessary to distinguish the state from New York City. Use state of Washington or Washington state when necessary to distinguish the state from the District of Columbia.
Named for Topekans Stan, honorary '01, and Madeline Stauffer and opened in 2001. Stauffer Commons is the area that connects the Memorial Union and the Living Learning Center. This is where the Union Market is located.
Named for Bryan Stoffer and opened in 1960. Stoffer Science Hall is the academic building in the northeast corner of campus and houses the Crane Observatory, classrooms, laboratories, lecture halls, offices, an astronomical observatory, a planetarium, display areas and departments of physics and astronomy, biology, chemistry and computer information sciences. Bryan Stoffer was Washburn University president from 1942 to 1961.
Incorrect: Stoffer, Stauffer
Use lowercase except for words that are proper nouns or adjectives.
Correct: student activities and Greek life
Use SRWC on second reference. Opened in 2004 and houses a rock climbing wall, indoor track, gymnasium, cardiovascular and resistance training area, multi-purpose room, wellness suite and locker rooms.
Incorrect: Student Rec, Rec Center, Wellness Center
Incorrect: student-athlete
Do not capitalize freshman, sophomore, junior or senior.
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Incorrect: Food court, cafeteria, dining hall, lunch room
Use the abbreviated form for the United State as an adjective but the full name when used as a noun.
Correct:The United States is joining the cause.
Correct:The U.S. policy is under scrutiny.
Capitalize this word in all references to Washburn University.
Horatio Q. Butterfield, 1869-70
Peter McVicar, 1871-95
George M. Herrick, 1896-1901
Norman Plass, 1902-08
Frank K. Sanders, 1908-14
Parley P. Womer, 1915-31
Philip C. King, 1931-41
Bryan S. Stoffer, 1942-61
Harold E. Sponberg, 1961-65
John W. Henderson, 1965-80
John L. Green, 1981-1988
John M. Duggan, 1988
Hugh L. Thompson, 1990-97
Jerry B. Farley, 1997-present
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Located south of Morgan Hall's east wing.
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Former name of the magazine produced by the Washburn Alumni Association
See The Ichabod
Official name is Washburn University Board of Regents. Use WU Board of Regents or Regents on second reference.
Second reference: Washburn Tech. Washburn Tech became affiliated with Washburn University in 2006.
Incorrect: Wash Tech, WIT
Established in 1995, the annual juried show features a variety of artistic expressions and demonstrates the University’s continued commitment to the aesthetic and cultural enhancement of the campus. The exhibition is presented under the auspices of the Campus Beautification Committee.
Use WSGA on second reference.
Use WTE on second reference.
On second reference use Washburn or the University.
The foundation is dedicated to building relationships and securing and investing private financial support to serve students and strengthen Washburn University. Located at 1729 SW MacVicar Ave.
Apartment-style housing for students beyond freshman year. Opened in 2004.
Incorrect: The Village, transitional housing, apartment complex.
This residence hall opened in 1985.
Named for Elliot Hill White, ba '24. Located in the Garvey Fine Arts Center.
Incorrect: White Hall
Named for Albe Burge Whiting. Opened in 1928, with a renovation completed in 2008.
This is an annual award given to outstanding campus leaders for their scholastic ability, participation and leadership in academic and extra curricular activities and community service.
Located in the MacVicar Room, Memorial Union.
Or use Web. Also acceptable: website, Web page, webcam, webmaster.
See also, Internet
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Name honors Gary Yager, bba '76.
Incorrect: Yager Stadium (retain Moore Bowl on second reference)
1996-97, 1999-2000, 2001-02
Incorrect: 1996-1997, 1996/97, 1996/1997, 96-97, 96/97
See Kaw
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Located on campus at 1845 SW Jewell; founded in 1923.