AMERICAN ASSOCIATION OF UNIVERSITY PROFESSORS
Washburn University Chapter
We are committed to the nationally recognized principles of the American Association of University Professors (AAUP). We especially stand for academic freedom, tenure, and shared governance. We believe that Washburn University must be responsive to the expectations of the public and numerous constituencies, but we recognize that its basic character and general direction will be established by its faculty. We believe that the character and course of WU must be deliberate and illuminated by the faculty's scholarly and practical vision. Our unity, then, is the servant of our academic mission and responsibility. It seeks to advance the faculty's necessary participation and paramount position in affecting the evolving nature of our university.
The objectives of the Chapter are to promote the interests of higher education, to advance the standards and ideals of the profession, to enhance the faculty's role in shared university governance, and to promote the welfare of its individual members.
Article I NAME
1-1 The name of this organization shall be the Washburn University Chapter of the American Association of University Professors (WU-AAUP).
Article II MEMBERSHIP
2-1 There shall be two classes of membership in this Chapter: Active and Emeritus.† Membership in the National AAUP is encouraged.
2-2 Active members: Active members in good standing have full rights to vote and hold office.
2-3 Emeritus members: any Active member retiring from a position at Washburn University may be transferred to Emeritus membership at the member's own request. Emeritus members in good standing shall have the right to participate in the affairs of the Chapter, to vote in the Executive Committee and Presidential elections, to participate in nominating candidates for offices, to seek office, and to be elected or appointed to committees or other offices of the Chapter.
2-4 All members, to be in good standing, must be current in payment of their dues.
ARTICLE III OFFICERS
3-1 The officers of the Chapter shall be the President, Vice President, Secretary and Treasurer. The term of office shall be for two years and no officer shall serve for more than two successive terms in the same office.
3-2 The President has the authority to call meetings of the Chapter, shall preside over meetings, and has the responsibility for carrying out the purposes and aims of the organization.
3-3 The Vice President has the responsibility for acting in the absence of the President and is also the chair of the Membership Committee.
3-4 The Secretary shall record minutes of meetings of the Chapter and of the Executive Committee, conduct communications as directed by the Executive Committee, and shall have custody of all records except financial records, of the organization.
3-5 The financial authority shall be the Treasurer in conjunction with the Executive Committee. The treasurer shall prepare the budget and shall report to the membership on the financial state of the Chapter at the fall Chapter meeting. All checks shall be signed by the Treasurer, and checks over a specified amount shall be countersigned by a member of the Executive Committee. See By-laws item XI.
ARTICLE IV EXECUTIVE COMMITTEE
4-1 The Executive Committee shall consist of the officers, the most recent available immediate past President and two other members elected from the membership at large by the Officers, keeping in mind that when possible all Schools within WU should be represented on the Executive Committee. The at-large members shall serve for two years.
4-2 The Executive Committee has the power and authorization to act for the organization between Chapter meetings. The membership at a Chapter meeting can rescind, repeal, or amend any action of the Executive Committee except when the action is no longer within control of the members or when the action has been specifically assigned as the power of duty to the Executive Committee.
4-3 The Executive Committee shall report regularly on its activities to the membership.
4-4 A faculty member holding elected office in the National AAUP, or Kansas Conference, or membership on the National Council of the AAUP, shall serve as an ex-officio, voting member of the WU-AAUP Executive Committee so long as he/she holds such office or membership.
ARTICLE V COMMITTEES
5-1 The Executive Committee shall appoint all special and standing committees that are deemed appropriate except as specified elsewhere in this Constitution.
ARTICLE VI DUES
6-1 Annual dues shall be established (or changed upon recommendation of the Executive Committee) by a majority vote of the Active members at a Chapter meeting. No changes may be made in the rate of dues, and no assessment may be levied except by the procedures stated in this Article. Chapter dues shall be payable by October 15 of each year.
ARTICLE VII MEETINGS
7-1 There shall be at least one Chapter meeting of the membership each semester. There shall be a meeting at the end of the Spring Semester for the election of officers and members of the Executive Committee. The President is obliged to call a meeting when he/she receives a petition signed by 20 percent of the membership of the Chapter.† Whenever possible, an agenda shall be made available to members prior to Chapter meetings.
ARTICLE VIII AMENDMENTS
8-1 Amendments to this Constitution shall be made as follows: the proposed amendment shall be distributed to the membership at least ten (10) working days prior to a Chapter meeting at which the proposed amendment shall be considered; voting on the amendment will take place either at a subsequent Chapter meeting or by mail ballot, but in any case, it will be by secret ballot. Any amendment to the Constitution must be approved by two-thirds of those voting, providing that those voting constitute at least 50 percent of the active members.
ARTICLE IX BY-LAWS
9-1 By-laws governing procedure, structure of committees, and like matters shall be adopted and amended by a majority of those members voting either at a Chapter meeting or by mail ballot. The membership must be given at least 5 working days notification prior to a Chapter meeting where changes to the By-laws are to be considered.
ARTICLE X ACCESS TO INFORMATION
10-1 Every member has the right to information concerning the rules, actions, and other matters affecting the membership of the Chapter.
ARTICLE XI CHAPTER FUNDS
11-1. No part of the net earnings of this organization shall inure to the benefit of or be distributed to any director, employee or other individual, partnership or entity having a personal interest in the chapter. Compensation for service rendered and reimbursement for expenses actually incurred in attending to the affairs of the chapter shall be limited to reasonable amounts and approved by the Treasurer.
11-2. Chapter Dissolution. The Chapter may be dissolved at any time by the written consent of not less than three-fourths of the Active Members. Upon dissolution of the chapter, other than for purposes of reorganization, its assets shall be disposed of exclusively by transfer to the WU unrestricted student scholarship fund or to its successor.
ARTICLE XII RATIFICATION
12-1 This Constitution shall become effective when ratified by a majority vote of the membership except that the present officers shall retain office until the first elections under this Constitution.
AMERICAN ASSOCIATION OF UNIVERSITY PROFESSORS
Washburn University Chapter
I. ANNUAL MEETING AND ELECTIONS
The Annual Meeting for the election of officers and members of the various committees shall be held at least two weeks before the scheduled date of the last classes in the Spring Semester. Elections shall be by a plurality. Five working days written notice in advance of any election shall be sent to members. The vote will be by secret ballot conducted for all members eligible to vote under Article II. Provision shall be made to ensure the anonymity of the voter.† The Nominating Committee will supervise the election and the counting of votes.
II. TERMS OF OFFICE
The terms of officers and members of all elected committees shall begin on July 1 and shall continue until June 30 of the appropriate year. The President and Secretary shall be elected in even numbered years and the Vice President and Treasurer elected in odd numbered years.
III. PARLIAMENTARY AUTHORITY
The meeting of the AAUP and its committees shall be conducted in accordance with the rules laid down in the latest edition of Robertís Rules of Order except as may be provided otherwise by the Constitution and By-laws of the Chapter. The President of the Chapter may appoint a parliamentarian to advise him/her on
IV. NOTICES OF CHAPTER MEMBERSHIP MEETINGS
Unless otherwise specified in the Constitution and By-laws, and in the
absence of a clear emergency, the call for all Chapter meetings of the membership, including information regarding time, place, and agenda, shall be communicated to all members in sufficient time so that they will have five (5) working days notice. The agenda shall state all items of business to be considered which are known at the time the call for the meeting is issued, described with sufficient detail to enable all members to prepare for the meeting.
A quorum at all Chapter meetings shall consist of at least twenty percent of the Active members. A quorum at Executive Committee meetings shall be four. There is no voting allowed by proxy.
VI. VACANCIES AND RECALL
When vacancies occur in one or more of the four elected offices, a special election shall be held within three weeks during fall and spring semesters. When vacancies occur in other elected positions, the Executive Committee may appoint a replacement. Chapter officers and all elected members of Chapter committees may be recalled by a majority vote of Active members according to the following. Recall procedures may be initiated by a) a majority vote of the Executive Committee or b) a petition of 20 percent of the Active members. When either condition above is met, the Executive Committee will arrange to conduct a vote, by secret ballot, within three weeks during fall and spring semesters.
VII. NOMINATING COMMITTEE
There shall be a nominating committee composed of three members: the available most immediate past Chapter president and two members appointed by the Executive Committee. The past Chapter president shall serve as Chair. The Nominating Committee shall solicit suggestions for nominees from all members of the Chapter, keeping in mind, that when possible all Schools within WU should be represented on the Executive Committee.† It shall obtain the consent of the nominees before publicizing their names. The Nominating Committee shall attempt to have at least two persons nominated for each position that needs to be filled. It shall complete and submit its report to the Secretary at least 5 working days prior to the scheduled Spring meeting at which the election is to be held. At the Annual Meeting at the end of the Spring Semester the committee shall present a list of nominees for the vacant positions. Additional nominations may be made from the floor of the meeting provided the consent of the nominee is obtained. No person shall be a candidate for more than one position.
All Chapter meetings are open to the public. Permission to speak for non-members may be granted by the presiding officer or by a majority vote of the members present. Anyone disrupting a meeting may be ordered to leave by the presiding officer.
IX MEMBERSHIP COMMITTEE
The Vice President of the Chapter will be the chair of the Membership Committee. The Membership Committee will have nominally 3 to 5 members selected by the Chair with the advice and assistance of the Executive Committee. The membership chair shall supervise the regular and continuous recruitment of new members, using suggestions supplied by National AAUP and others as may be applicable. The Membership Committee will organize a reception (or banquet) for new Washburn faculty each fall.
X. STANDING COMMITTEES
The Chapter may create standing and ad hoc committees from time to time as deemed appropriate and necessary to promote the welfare and function of the Chapter. The chair and members of these committees shall be appointed by the Executive Committee with recommendations from the Chapter membership. The chairs of these committees will serve on the Executive Committee as an ex-officio, non-voting member.
Annual dues for Active members for the upcoming academic year shall
be voted on by the membership during the last meeting of the year.† Chapter expenditures of over $100 must be countersigned by the Chapter President.