Changes to the MLS Program Effective Fall 2011 (12-6-11)

Incompletes in Liberal Studies Seminars and Graduate Level Courses

All incompletes in Liberal Studies Seminars including: LS 500, LS 501, LS 502, LS 503, and the newest designation, LS 504, and in graduate level courses completed within the MLS program, will adhere to the following procedures effective Fall 2011.

In accordance with Washburn University policy, incomplete grades (“I”) may be given when most of the work for the course has been completed (approximately 75%). In order for a grade of incomplete to be converted to a letter grade, all the required course work must be turned in by the end of the regularly scheduled classes within one year of the date the incomplete grade was given. Otherwise, the incomplete grade will be converted to a grade of “F.” Students must complete all “I” grades in order to graduate.

It is the student’s responsibility to review any incompletes she or he may have in view of this policy and to contact the appropriate faculty to determine how to successfully complete coursework to avoid a failing grade. All incompletes received before and including Fall 2011 must be resolved by the end of Fall 2012.

Satisfactory Progress

Students whose GPAs fall below 3.0 will be placed on academic probation for a minimum of two semesters during which time they must raise their GPAs to 3.0 or higher. Failure to do so will result in dismissal from the program. Academic probation will be granted only once. This policy was also approved by the Regents and is effective Fall 2011. 

Academic Probation, Suspension and Reinstatement (9-13-11)

  1. A student in good standing is defined as one whose cumulative grade point average is 2.00 or above.
    1. Any student whose cumulative G.P.A. falls below 2.00 will be placed on academic probation for the next semester in which the student enrolls.
    2. Students will have their records evaluated at the end of the probationary semester with one of the following outcomes:
      1.  A student whose cumulative grade point average has been raised to 2.00 or above will be restored to good standing;
      2. A student whose cumulative grade point average is still below 2.00 but who earned a semester grade point average of 2.25 or above will be maintained on probation;
      3. A student whose cumulative grade point average is still below 2.00 and who earned a semester grade point average between 2.00 and 2.25 may be maintained on probation.
    3. The student must submit a typewritten petition to the Committee on Undergraduate Probation and Reinstatement demonstrating that there were extenuating circumstances beyond the student’s control, which resulted in the low level of academic performance.
    4. The student must present evidence that these circumstances no longer exist and that the student will be able to perform at a higher level during the next semester.
    5. A student whose cumulative grade point average still does not meet the required standards and who earned a semester grade point average below 2.00 will be suspended for at least one semester.  Summer Sessions are not considered as one semester.
  2. Reinstatement of academically suspended students is different than financial aid reinstatement, and neither is guaranteed. 
    1. In order to be considered for academic reinstatement, the student must submit a typewritten petition to the Dean of Students no later than 60 calendar days prior to the beginning of the semester in which the student wants to enroll.  The Dean will forward the petition to the Office of the Vice President for Academic Affairs. 
    2. The student must meet with an academic advisor in the Advising Office to discuss
      1. The past academic history
      2. Suggested strategies for academic success,
      3. Creation of an academic plan. 
    3. All Petition forms and the student’s typewritten statement will then be provided to the Committee on Undergraduate Probation and Reinstatement which will approve or deny the petition for reinstatement.  In making its decisions the Committee will consider:
      1. The extent to which a student demonstrates awareness of the causes of poor performance during the previous enrollment;
      2. Evidence that the student has effectively dealt with the causes of previous poor performance and understands what will be required in order to achieve academic good standing; and
      3. Any other evidence which would indicate that the student has the motivation and ability to undertake and succeed in a program of college study. Students who have been suspended and are later reinstated will be readmitted on academic probation.
    4. Any requests for exceptions will be referred to the Associate Vice President for Academic Affairs who will, after consultation with the student, make a recommendation to the Committee.  The student should be aware that the recommendation must be approved by the Committee as a whole.
    5. Copies of the student’s transcript will be obtained.  The student needs to ensure all outstanding transcripts have been requested and received at Washburn University.  Transcripts will contain a complete record of all courses taken and grades earned, but only the last grade earned in a repeated course will be used to compute the cumulative grade point average.
    6. When they enter, transfer students must meet the retention standards of Washburn students, including entering on probation.
    7. A grade of incomplete will, in no way, affect the GPA for the semester in which it is received.  The grade, when it has been made up, or the F to which it has been converted, will affect the semester and cumulative grade point averages.
    8. Students who have academic deficiencies are advised to enroll in no more hours than they have successfully (with C or better grade) completed in the preceding semester.
    9. No student will be reinstated more than twice. The third academic suspension is, in effect, the final academic dismissal, except that a student who has been academically dismissed may, three or more years after dismissal, apply for readmission under the Fresh Start Program.
  3. The Committee for Undergraduate Probation and Reinstatement will meet twice a semester to consider petitions.  The Committee will consider reinstatement decision 60 calendar days prior to the beginning of the semester in which the student wants to enroll.  The second meeting will be held immediately after semester/summer grades are submitted to consider probation and suspension decisions for the upcoming semester and to reconsider any appeals of reinstatement denials.


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