Financial Aid

Frequently Asked Questions

Who should apply?

Any student who feels they need financial assistance to attend college should apply for aid. To be eligible for federal aid, a student must:

  • be a US citizen or qualified non-citizen

  • meet Satisfactory Academic Progress standards

  • be degree seeking student in an eligible program

  • not enrolled in elementary or secondary school

  • registered with selective service (males only),

  • not owe a refund on Title IV assistance

The Financial Aid Office will confirm all applicants’ eligibility requirements as your aid is being processed.

How do I apply and when?

Apply by completing an electronic Free Application for Federal Student Aid (FAFSA) on the Web at  Applications may be submitted beginning January 1st.  February 15 is Washburn University’s priority date.  

What is the Priority Date for Washburn University?

February 15th is the priority date for both scholarships and the certain limited federal financial aid funds.  The limited federal funds are the Federal Perkins Loan, Supplemental Educational Opportunity Grant (SEOG), and Federal Work-Study.  All other federal financial aid funds are available after the priority date.

What is the federal school code for Washburn University?

 Washburn University’s federal school code is 001949.

How do I apply for a PIN number to sign my FAFSA?

Go online to and select “Apply for PIN” from the menu on the left-hand side of the page.

I had a PIN number but I forgot it. How do I find the number again?

Go online to and select “Request A Duplicate PIN” from the menu on the left-hand side of the page.

I don't have a computer. Is there one in the Financial Aid Office I can use?

Yes. There are computers available in the Student Service Center, Room 152 Morgan Hall during regular office hours of 8am to 5pm.  Students may use the computers to complete any of the financial aid process, which includes:

  • filling out the FAFSA

  • completing the Master Promissory Note

  • completing entrance counseling and other processes

How do I know if the Financial Aid Office needs additional information from me?

There are three ways to know if the Financial Aid office needs information from you:

  • Letter in the mail requesting additional information

  • Email requesting additional information

  • MyWashburn under the Financial Services tab under “Financial Aid Requirements”

Who should I talk to about any problems or other questions I have regarding my financial aid?

Please contact the Financial Aid Office at 785.670.1151 or stop in and see us in person. The Financial Aid Office is located in the Student Service Center, Room 152 Morgan Hall .

How long does the financial aid process take?

Early Applicants (e.g. students who apply BEFORE February 15): Early applications are held in application date order until the eligibility and awarding process is implemented.

Late Applicants (e.g. Students who apply AFTER February 15): If you apply after the February 15 priority deadline, it generally takes around 2-3 weeks from the time you submit a FAFSA until an award letter is ready.  

  • Because every student’s situation is different, processing time will vary. A few of the factors that can affect processing time are:

    • if a student is selected for verification

    • how quickly all requested documents are submitted to our office

    • when the FAFSA was originally submitted

In order to ensure your aid is finalized and available to release by the first disbursement date check your MyWashurn account frequently.  Although the Financial Aid Office will try to keep in touch with you, it is your responsibility and very important that you make sure all documents are submitted in a timely manner and that your file is both accurate and complete.

How do I find out how much aid I am awarded?

  • Login to MyWashburn
  • Select the "Financial Services" tab

  • Select the "Financial Aid Awards" link in the far left column

  • Select the 2014-2015 aid year and submit.  

  • Select the "Terms and Conditions" tab - All students must read and accept the terms and conditions before accepting your financial aid

  • Select the "Accept Award Offer" tab to accept/decline award.

Why did I receive less aid than is on my award letter?

Usually it is due to your enrollment being less than full-time as all financial aid awards are offered based upon full-time status.  Please contact our office so we may determine the actual cause for the reduction in aid.  785.670.1151 or the Student Service Center, Room 152 Morgan Hall.

How come my financial aid has not paid yet?

There are several reasons aid may not have been disbursed when expected. Check the Financial Services tab on your MyWashburn for any “red flags” or messages. If you do not see any outstanding requirements, please contact the Financial Aid office at 785.670.1151 or visit us in the Student Service Center, Room 152  Morgan Hall.

I received aid for fall semester. Do I need to do anything to get my spring money?

If you have successfully completed all hours you enrolled in for the fall semester, you do not need to do anything to receive your spring awards.

Please contact our office if you have:

  • Dropped

  • Failed any classes

  • Been notified of loss of eligibility

There may be additional steps that need to be completed to receive your aid. 

Do I have to apply for financial aid and scholarships every year?

Yes, this process must be repeated annually.  You’ll want to be sure to apply for financial aid after January 1 as soon as possible each year. You will also want to fill out the online scholarship application for Washburn University as soon as possible. The priority deadline for both applications is February 15th.

What must I do after being hired as a student employee?

 •    Please call the Student Service Center office, 785-670-1151 and make an appointment with Jamie McEwen, Student Employment Coordinator.  You do not need to speak to Jamie; anyone in the office may set up an appointment.

 •    You will need to get a Student Employee Contract Information card from your employer. The completed card is required at the time of your appointment. 

 •    Bring your Social Security card to your appointment.  You cannot complete the required paperwork without your card.  If you do not have a card you will want to go to the Social Security office and get a replacement card.  This usually takes two weeks.  The Social Security office in Topeka is located at 600 SW Commerce Place. (Across the street from Red Robin and the Hollywood Theaters) Their phone number is 785-295-0100. 

 •    You will need to bring identification for the I9 form. You will find the list of acceptable documents at:

•    To set up direct deposit for your paycheck bring a blank check or bank verification of your account and routing numbers to your appointment. 
•    You may not begin work until you have completed your employment contract

In addition to the Social Security card you are REQUIRED to bring your Passport, I-94 and I-20 forms.  If you do not have a Social Security card, you need to contact the International House. 

How do I find a student employment position on campus?

Job listings may be found on your My.Washburn account.


Go to the "Financial Services" tab and look on the center of the page.

It is under "Student Employment Information".  You will see the link titled "Search Student Job Vacancies". Each job listing will state whether you need to be Federal Work study eligible or if it is a departmental job. The Federal Work Study Program is only available to undergraduate students.


Any student may apply for a departmental job but you must have an award for Federal Work Study on your listed on your Awards from the Financial Aid department to be eligible for jobs listed as FWS.

The contact person will be listed and many times the method of application will be in the job description. Most student jobs start at the current minimum wage, which is now $7.25 per hour. The maximum hours a student may work is 20 hours per week, however many of the jobs on campus are for less than the maximum.


I also recommend you sign up for the Career Services web site.  You may find it at .   This is a great place to look for jobs off campus. International students may not work off campus. 


After you have been hired by a department, please contact the Student Service Center office, 785-670-1151, and make an appointment to complete your employment forms.  A social security card will be needed to complete the requirements, along with whichever identification you choose for your I9.


Please bring a blank check or your banking information on another bank document if you are interested in setting up Direct Deposit with payroll.   


In addition to the Social Security card you are REQUIRED to bring your Passport, I-94 and I20 forms.  If you do not have a Social Security card, you need to contact the International Programs. 

Complete The FAFSA

When completing the Free Application for Federal Student Aid (FAFSA), please add Washburn University’s federal school code of 001949.

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