Property Management Resources
a master key to the Topeka Fire Department so they will have access to the
facility in the event of a fire emergency or alarm. Providing a key will
save time and further damage to your facility.
changing access code(s) and/or lock cores to prevent unauthorized entrance
- just be sure the fire department, House Corporation, and chapter advisor
have the correct code(s) and key(s).
a move-out time by which everyone must vacate the property. At this time
the house manager or designated officer/advisor should secure the building
and follow the facility closure procedures.
the Office of Student Activities and Greek Life and the Washburn Police
Department of the dates you will be closing and re-opening the chapter
members and/or students are living in the house during breaks (including
the summer), appoint someone to be the contact person for the campus and
local authorities. This person should be able to function in place of the
any patio furniture, outside appliances or possessions inside to guard
organizations move electronics, wall hangings, etc. to a local lockable
all doors and windows.
sure doors and windows to individual rooms are locked and secure so that organization
valuables are not easily visible through windows.
the house will be empty for more than a few days, turn off the water
supply to the building (NOTE: houses should not disable any central fire
sprinkler systems). Drain the pipes after turning off water supply by
opening a faucet in the basement or lowest level, and open another faucet
on the top floor.
not turn off heat to the facility. Maintain at least a temperature between
58 to 60 degrees.
sure no electrical outlets are overloaded. Require residents to unplug all
all garbage prior to closing the facility. Many facilities provide larger
dumpsters on move-out day to accommodate extra trash.
an advisor or officer is nearby, make arrangements for them to check the
house periodically during break periods. If no advisors/officers are
nearby, consider hiring a property management service and/or let the local
authorities know who to contact in case of an emergency.
Other Important Items to Consider
or hire a caretaker during break periods.
timers for exterior and interior lights.
provisions for lawn maintenance (mowing) during summer months.
or hire someone to handle snow removal during winter break.
- Adapted from Pi Kappa Alpha and Phi
Kappa Psi fraternities