Memorial Union

Need something?

University Scheduling/Event Planning

Monday - Friday - 8:00 am to 5:00 pm

Telephone: 785.670.1725 or 670.1707


Ichabod Service Center (iCard Office)

Monday - Friday - 8:00 am to 5:00 pm

Telephone: 785.670.1188

iCard Office

Host your special event at Washburn

Washburn University's 160-acre campus in Topeka, Kansas has a variety of spaces to meet your needs. Whether you are planning an intimate gathering, a wedding and/or reception, or need conference space, we've got you covered.  The staff in the University Scheduling office, located in the Memorial Union, is available Monday through Friday, 8:00 AM to 5:00 PM to help you plan your next event. 

To reserve campus facilities listed below, contact the University Scheduling office:

Room details and priorities for use

Memorial Union event spaces and use capacity

Room

Meal

Lecture 

Classroom 

Conference 

Rental Fee

Boswell

10-12

 none

none

10-12

$100

Cottonwood

20

 none

none

24

$150

Crane

12-14

 none

none

12-14

$100

Kansas

100

 100

96

50

$300

Lincoln

22

 none

none

24

$150

Mosiman

8

 none

none

8-10

$100

Rice

8

 none

none

8

$100

Shawnee

48

 50

30

36

$150

Sunflower

12

 none

none

12

$100

Thomas

14

 none

none

14

$100

Vogel

56

 60

30

40

$150

W

32

 30

21

27

$100

Washburn A

280

 400

180

none

$700

Washburn B

120

 200

100

60

$300

Washburn A and B

400

 600

250

none

$1,000*

*NOTE:  The fee for wedding receptions, dinners, and/or dances scheduled in Washburn A and B is $1,400. This includes 10-hour access to the Memorial Union and room, use of and set-up of tables and chairs, dance floor, custodial services and routine cleanup of facilities. Additional equipment or services could result in special services fees being charged.

Schedule the following facilities by contacting the office indicated:

  • Mulvane Art Museum (Mulvane Office: 670-1124)
  • International House (International Programs office:  670-1051)
  • School of Law (Law School office:  670-1060)
  • Mabee Library (Mabee Library office:  670-1485)
  • McPherson Booster Room and Bianchino Pavilion Suites (Athletics: 670-1334)
  • Student Housing facilities (Residential Living office: 670-1065)

To view Washburn University policies and procedures for use of campus facilities please visit Human Resources, Washburn University Policies, Regulations, and Procedures Manual, section AA. Facilities Use


Priorities for use:

  • Daily Memorial Union operations, including but not limited to meal service for residence hall students;
  • Student organizations;
  • Department and major University events, including but not limited to Homecoming and Family Day;
  • Non-University educational related organizations and events
  • General public

Available equipment for use

Equipment available for meetings and events held in the Memorial Union:

  • Audio Visual carts
  • Dance Floor* (portable, 24’ X 24’maximum, $150 charge)
  • Direct Box
  • Dry Erase Boards (portable, markers and eraser provided)
  • Easels (suitable for holding posters, etc.)
  • Flat screen TV/Monitor mounted in meeting rooms
  • Flip Chart Stands (paper and markers not provided)
  • Lectern (tabletop)
  • LCD projectors
  • Microphones (standard, wired)
  • Microphones (wireless, hand held and lapel)
  • Microphone Stands (floor and tabletop)
  • Overhead Projectors
  • Telephone lines
  • Podiums
  • Projection Screens
  • Staging/risers 18”h, 6’ X 8’
  • TV with DVD/VCR player
  • VGA hook-ups and cords
  • Wireless & Wired Internet Connections

Note: Fees are not assessed for use of most equipment. All equipment is available on a first come, first served basis. Any equipment that you require for your meeting for event that cannot be provided by the Memorial Union must be arranged for at your expense. The Memorial Union and its staff cannot assume responsible for security, handling or set-up of that third-party equipment.

Usage fees

Fee structure for meeting space use

Basic Service Fees include the provision of space, normal heating or cooling, normal lighting, opening and closing of the facility within normal operating hours, normal cleaning prior to, during and after an event and the routine placement of furnishings.

Basic Services fees are based on a per-use, per-room, per-day basis within operating hours of the Memorial Union.

  •  Student organizations – Basic Services fees waived but must pay special service fees.
  •  University departments and organizations – Basic Services fees waived but must pay special service fees.   
  •  Off-campus organizations or individuals – Pay basic services fees and special service fees.

Special Service Fees include services provided above and beyond basic services. This may include but is not limited to special opening and closing times of the facility, cleaning not of a routine nature and furnishings placed in a non-routine format.

Special Services fees are billed on an hourly rate or flat fee.  Special services include but are not limited to:

  • Custodial services - $25 per hour, per man, two-hour minimum.
  • Opening/closing the Memorial Union beyond normal operating hours - $50 per hour or part of an hour.
  • Use of the dance floor -  $150