Washburn University Policies, Regulations and Procedures Manual

Introduction and Definitions

Table of Contents
1. Mission Statement
2. Work Week
3. Hours of Operation
4. About this Manual
5. Definitions
6. Management Rights


1.  Mission Statement

2. Work Week. The established University-wide work week begins at 12:01 a.m. Sunday and ends at 12:00 midnight the following Saturday.

3. Hours of Operation.

3.1 Administrative Office Hours. The basic University operating days shall be Monday through Friday.  The operating hours shall be 8:00 A.M. to Noon and 1:00 P.M. to 5:00 P.M. each business day. The President may approve exceptions to these hours; however, offices may remain open from Noon to 1:00 without approval of the President.

3.2 Telephone Operator Service. The University’s main telephone number shall be answered 24 hours per day, 365 days per year. 

3.3 Cashier Window. The Business Office Cashier’s window shall be open from 8:00 A.M. to 5:00 P.M. each business day, except Wednesday. Wednesday hours shall be 8:30 A.M to 5:00 P.M.

4. About this Manual.  This manual is available in an electronic format on the Washburn website.  A hard copy version has been provided to each Department.  In the event of a discrepancy between the information found on-line and the hard copy, the on-line information shall be considered the latest and accurate version.

4.1 Policies. Policies which have been adopted by the Board of Regents are printed on blue paper.

4.2 Regulations and Procedures. The regulations and procedures (regulations) are printed on white paper. The regulations include a reiteration of the policies that have been Board approved, and they appear in the appropriate context of the regulations.

4.3 Manual Organization. 

4.3.1 The Manual is divided into broad subjects. A. General Topics, B. Recruitment and Employment, and C. Student Employment are examples of subjects. 

4.3.2 Within a subject there are topics. In subject B. Recruitment and Employment, examples of topics are: 1. Purpose, 2. Vacant Positions, 3. Recruitment Offices.

4.3.3 In the Regulations, numbering of pages begins anew with the Table of Contents page of each subject. Thus, reference to a page number would, for example, appear as B. 3. “B” refers to the subject and “3” the page number within the subject.

4.4 Definitions. The definitions appearing below apply to the entire manual--Board Policies, Administrative Regulations, and Introduction and Definitions. A word defined below appears throughout the manual with the first letter capitalized. Words defined in a subject are specific to that subject and are not capitalized.

5. Definitions. 

6.  Management Rights.  It is sometimes necessary for management and administration of large organizations to make decisions without consulting other employees. Prior consultation with affected Employees is encouraged.   However, the University maintains the exclusive responsibility to exercise the customary functions of management.  These include, but are not limited to: 

  • The discretion to select, hire, promote, suspend, dismiss, assign, supervise, and discipline Employees;
  • Determination of work schedule;
  • Determination of size of work force;
  • Establishment, change, or abolishment of policies, regulations, and procedures;
  • Determination and modification of job descriptions and job classifications;
  • Assignment of duties to Employees; and,
  • Establishment and change of salary and wage rates.