The printing services department is equipped with a digital high volume copier, digital color copier, digital color printer, wide format printer and press. Printing and copying can be done economically for both large and small orders. Some of the most common projects include:
Q: How do I submit work to be printed/copied?
Work may be submitted as a hard copy or through the use of email, cds, and USB drives. All material to be produced by UMAPS must be accompanied by a hardcopy requisition signed by the person responsible for the account. If you have any questions about submitting work, please call UMAPS at extension 1605. You can also email UMAPS at umaps-graphics@washburn.edu.
Q: Where can I get a printing requisition form?
Printing requisition forms can be picked up in Morgan Hall Rm 113, sent in campus mail or ordered by e-mail at umaps-graphics@washburn.edu. Please specify if you would like the printing requisition requisition form, the quantity, and to which department to send the forms.
The form can also be downloaded here:
Printing Requisition form (.pdf)
Q: How do I fill out the printing requisition form?
Section 1:
Enter the FOAPAL number you wish to charge for the services provided. The name of the person to contact in case of questions will be the requester. The requester's extension and email address needs to be listed and they will be responsible for getting proofs approved. If the requester is not the person to be contacted those instructions should be listed in the special instructions under section 3. The requisition must be signed so that the project can be processed.
The date needed is the date on which the work is to be finished. If the work requires graphic services intervention or printed on the press, it will take more time and more steps in production than work that is to be copied. Please allow five to seven business days for press work. Note: any delays in returning the proof to UMAPS will cause a delay in printing.
Section 2:
Please check the box with the machine you prefer to print your project. If you are not sure which machine your project should be printed on, please contact University Mail and Printing Services at extension 1605.
When printing on the front and back of paper, you may want to use heavier stock, such as 60 or 70 pound text, so images and text will not show through. The box titled 3 hole punch is used for paper that will be placed in a ring binder. Please allow margin space (5/8 inch) for this activity when designing your project so that information will not be lost due to the hole punch.
If you mark "score" make sure that you use a heavier paper stock so that it will be more durable. The same is true for perforating because heavier stock is sturdier than thinner stock and less susceptible to failure.
If you have more than one sheet of paper that will be folded or bound together they will need to be collated. Please mark the collate box.
University Mail and Printing Services can cut paper to almost any size. If you would like your project to be cut, indicate that by checking the "cut" box and writing the final size of the final product in the "finished size" box in section three.
Embossing is a process that creates raised letters or images on paper. Heavier paper stock is used in the process and results in a unique and impressive product. For example, some of the University's business cards contain an embossed crest.
Shrink wrapping is a good idea for projects that contain many individual sheets or pieces such as postcards or letterhead. It keeps the product together and less susceptible to dirt and moisture.
Laminating is another option for keeping a printed project free of dirt and moisture. It is used on single sheets of paper to protect them from outdoor elements or fluorescent lighting and endure repetitive use.
Mark the "UMAPS Mailing" box if you want the department to mail your printed project. If you provide the department with a digital file the addresses will be printed directly on your finished work and then mailed by UMAPS. Note: this process will also need to be accompanied by a mailing requisition.
UMAPS can also provide campus distribution for your printed project by simply marking the "distribution" box. Note: this request should also be accompanied by a yellow distribution form indicating the intended recipients.
Please indicate how your project material is submitted to UMAPS. There are a number of options presented in this box so please select the appropriate one(s). All but the email file will be returned to you along with the completed project.
The same process will be followed for mailing lists submitted digitally. Please submit the email list to both mailing services and the UMAPS office. Jump drives can be submitted to the office when presenting the printing/mailing requisition.
Section 3:
In the "Paper Color" box indicate the color(s) of paper to be used on the project. Select the weight and size of the paper to be used from the appropriate boxes in this section. If you are unsure of which paper color or weight you would like to use, you may request a sample book of all standard paper available by emailing University Mail and Printing Services or calling extension 1605.
The number of originals is the number of separate pieces you are submitting. If you are going to have one page front and back for your finished work you will need to submit two originals. In this section please indicate the finished size of the project. To get your project to print edge to edge mark "Bleeds". The project will then be printed on an oversize sheet of paper and cut to size so that the image fills the total sheet edge to edge.
The number of finished pieces/sets is the number you will have at the completion of your job. If you are requesting twenty separate sheets bound into ten books then the total finished pieces is ten.
The "Ink Color" box can be used when printing the project on the department's press or digital color copier. It is used when printing one or more colors but less than full color.
"Full Color" is selected when the project calls for a full color application. Full color can be selected for both the digital color copier and press application.
Binding and folding options are self explanatory yet important to the finished product. Please select which process is needed for the project so UMAPS may complete the product in accordance with the properly marked boxes within each section. Remember if you have questions please contact UMAPS at extension 1605.
Section 4:
Section 4 is for billing purposes and will be filled out by UMAPS staff.
UMAPS has many options to finish your project. These services are available for work printed in University Mail and Printing Services as well as projects that need to be finished.
The graphic design service is available to all Washburn staff, employees, students, student organizations, and guests. The department works with both Mac and PC platforms
Q: What programs can I use to submit work digitally?
Pdf files made to the finished size will produce the best results. Note: if your project "bleeds" to the "trim" edge please allow 1/8 inch outside trim size on all sides. If work is submitted in another program such as Word, (Word Perfect is no longer supported by UMAPS) it will be converted to PageMaker or InDesign at University Mail and Printing Services and may add set up charges to your project.
Q: Can I submit digital images:
Yes, although you will want to be very careful. All scans should be at 300 DPI (reproduction size) and saved as Tiff or Jpeg. If you submit a layout on disk a copy of the image file will be needed as well as the file containing the layout.
If you wish to use clip art or stock photos on a document let UMAPS know what you are looking for. The majority of the clip art that can be found online or on the Network will not reproduce well to the high resolution printers used in professional printing.
Q: What kind of disks can I use?
UMAPS accepts cd and usb connections like thumb or jump drives.
Q: I use a Mac will that be a problem?
No, UMAPS employs both PC's and Macs in the department.
Q: Who do I contact with questions on my bill?
Call University Mail and Printing Services at extension 1605 for questions on billing for print jobs, extension 1604 for questions on mailing or fax billing, or come to Morgan Hall, Room 113 to meet with our helpful billing staff. You can also email UMAPS at umaps-graphics@washburn.edu.
Q: When is my bill due?
University Mail and Printing Services will bill clients for completed jobs at the end of each month. The University policy allows five business days after month's end for UMAPS to complete the billing and present it to the business office.