Transcript Requests

A transcript is an official copy of a student's permanent academic record. Official transcripts are available from the University Registrar's Office. Each transcript costs $3.00. The Family Educational Rights and Privacy Act (FERPA) of 1974 requires that all transcript requests be in writing and be signed and dated by the person to whom the academic record belongs. Note: University policy prohibits issuing transcripts to any student with any financial or other unmet obligations to the University.

Because a transcript contains confidential information, it cannot be released to anyone without a written request from the student, including the student's signature. Any individual acting on behalf of the student with regard to requesting a transcript must have written authorization from the student.

Requesting Your Official Transcript

To request your transcript, please print and complete the Transcript Request Form (below) and

• mail the form to the address below, along with payment—the University Registrar’s Office accepts cash, check, money order, Visa, MasterCard, and Discover—or
• fax the form to (785) 670-1104, including credit card information, or
• bring the form to the University Registrar's Office, Morgan Hall, Room 115.

The processing fee for official transcripts is $3 per copy. Checks and money orders can be made out to Washburn University.

Requests received by mail, email, or fax will be processed within 3 days of receipt. Requests are processed in the order in which they are received. A faxed or emailed transcript request is not given priority over a mailed request. At the counter, staff will generally process your request as you wait; however, we converted our records to a new system in 2004, so transcripts for students who attended before that point and have not requested a transcript since then will be available 24 hours after the request is made.

If you cannot access the form, you may write out your request. Please include the following information, printed clearly (where applicable):

1. Full name as it appears on your record, as well as any other name(s) used while enrolled at the University.
2. Social Security Number or Washburn Identification Number
3. Dates of attendance
4. Address to which the transcript is to be mailed or fax number to which the transcript is to be faxed. (Please note that some universities and organizations/agencies will not accept a faxed transcript as official; check with them about their policy before making your request.)
5. Your return address and telephone number in the event we need to contact you
6. Your signature and the date

Note: We will not process your transcript request without your signature or payment.

Requests without payment will be returned without processing.

Transcript Request form (PDF)  

University Registrar's Office
Washburn University
1700 SW College Avenue
Topeka, KS 66621

registrar@washburn.edu

FAX: (785) 670-1104

Phone: (785) 670-1074