iAlert Information for Employees
What is the Washburn iAlert mass notification system?
The iAlert system will serve as Washburn’s primary means of communication during an emergency or special situation.
The iAlert technology enables Washburn to send voice, e-mail and text messages to staff, faculty, students and other important contacts, such as parents and spouses, to telephone numbers entered as emergency contacts on your personal information page in MyWashburn.
- A voice message will be automatically sent to all campus extensions. A voice mail message will be left if there is no answer.
- Both a voice message and a text message will be sent to cell phone numbers. A voice mail message will be left if there is no answer.
- A voice message will be sent to landline numbers. A voice mail message will be left if there is no answer.
- An e-mail will be automatically sent to your washburn.edu account.
Why do I need to register for this service?
You should avail yourself of this service in order to be informed as quickly as possible in the event of a campus emergency or special situation in order to take appropriate and timely measures in response to the event.
How do I register?
As a Washburn employee, you most likely have entered emergency contact information already.
If you haven’t, it’s important you do so. Registration for iAlert notices takes place when you enter emergency contact information via MyWashburn.
- Go to MyWashburn.
- Select the Employees tab.
- Go to the iAlert Information channel.
- Select Add or Update iAlert Contacts.
- To add a contact name, select New Contact and enter the information.
- Remember to enter your personal cell phone and/or home landline numbers. In the Relationship drop down box, you must select either iAlert – CELL or iAlert – LANDLINE. The telephone number won’t be called if an iAlert drop-down is not selected.
- To enter both your cell phone and landline numbers, you will need to create two different New Contact entries. You must select one as iAlert – CELL and the other as iAlert – LANDLINE.
How can I update my information once I have registered?
- Go to MyWashburn
- Select the Employees tab
- Go to the iAlert Information channel.
- Select Add or Update iAlert Contacts.
- Enter the changes.
- Remember to enter your personal cell phone and/or home landline numbers. In the Relationship drop down box, you must select either iAlert – CELL or iAlert – LANDLINE. The telephone number won’t be called if an iAlert drop-down is not selected.
- To enter both your cell phone and landline numbers, you will need to create two different New Contact entries. You must select one as iAlert – CELL and the other as iAlert – LANDLINE. The telephone number won’t be called if an iAlert drop-down is not selected.
You are responsible for entering personal contact information, indicating which contacts are to receive iAlert notification and keeping the data updated.
Will iAlert let me know if the campus is closed due to inclement weather?
Text messages only will be sent to notify you of campus closings due to inclement weather, due to the fact such notices are typically issued at approximately 5 a.m.
Does Washburn correct my personal contact information if it is not accurate?
No. Information entered remains inaccurate until the employee makes the correction.
Will my contact information for iAlert be used to update any other information systems?
No. The contact data you provide will not be used for any other purpose.
Will there be tests of the iAlert notification system?
Yes. The system will be tested periodically. Advance notification will be issued to alert you of the upcoming test.
When will my iAlert account be deactivated?
Your registration will be deactivated when you terminate employment at Washburn.
Questions?
Please contact university relations at 670-1154.
