Please Note: If Web Time Entry (time sheets) are not submitted to Payroll by the published deadlines, employees cannot be paid. Please contact Human Resources, VPAA, or the Student Employment Coordinator about the process to hire employees, faculty and students respectively.

2019 Payroll Calendar

The payroll calendar shows important information and deadlines associated with time sheet due dates and approver deadlines. There are three different schedules: one for Non-Exempt Staff, one for Exempt Staff, and one for students so please make sure you are reading the correct one for your job classification.

2020 Payroll Calendar

The payroll calendar shows important information and deadlines associated with time sheet due dates and approver deadlines. There are three different schedules: one for Non-Exempt Staff, one for Exempt Staff, and one for students so please make sure you are reading the correct one for your job classification.

Exempt (Monthly) Instructions

Download timesheet instructions for Exempt employees.

Non-Exempt (Bi-Weekly) Instructions

Download timesheet instructions for non-exempt employees.

Student Timesheet Instructions

Download timesheet instructions for students.

Direct Deposit Setup

Direct Deposit is the primary method of paying employees. You can setup your Direct Deposit information through the employee onboarding process (for new hires) or in the payroll office located in Morgan Hall Room 212.  Please bring a photo ID and a void check from your banking institution to setup or make changes to your current Direct Deposit.

W-2 Wage & Tax Statement

In order to file your tax returns, you must have a Form W-2 for the calendar year. Hard copy W-2 forms will be mailed to the permanent address on file each year no later than January 31.

Note: Our W-2 Form, box 14 only allows for three deduction amounts to be listed, if you have more than three amounts for this box you will receive a second W-2 with the additional amounts listed.

Payroll Staff

Chris Kuwitzky, Controller / Director of Accounting

Marsha Stromgren, Payroll Manager

Debi Oshel, Payroll Specialist

Carol Sprague, Payroll Specialist


 

Mission and Regulations

The mission of the payroll office is to ensure that all employees of the University are paid timely and accurately while maintaining compliance with federal, state and University regulations and policies.  

Unfortunately in our current times of identity theft, for your security we may require you to visit our office (showing a photo ID) to make certain changes to your information and/or releasing any information. We understand that this may be a bit inconvenient but we must keep your personal data secure. Visiting the payroll office is considered part of your employee duties and supervisors should allow you time to conduct your payroll business during your normal working hours.

GET IN TOUCH WITH the Payroll Office

Payroll Office
Morgan Hall Room 212
1700 SW College Ave.
Topeka, KS 66621

Phone & Email
Phone: 785-670-2039
Fax: 785-670-1054
payroll@washburn.edu

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