stay safe logo

We continue to monitor the evolving COVID-19 situation and make adjustments to our policies as needed. The health and safety of our campus community remains a priority as we move forward.

If you have any questions regarding this information, or in general concerning issues related to the coronavirus, please email COVID@washburn.edu.

Click here to see historical information on COVID-19 cases within the Washburn community.

Click here to self-report exposure, symptoms or testing to Student Health Services.

Student Information

Washburn University is dedicated to ensuring you can continue your educational journey and achieve your goals for earning your degree while creating a safe and healthy environment on our campus.

Please know that due to the evolving nature of the pandemic, we are ready to adapt the following plans as appropriate to new developments as they arise.

 

 

Image description of course modalities

Modes of instruction: We designed instructional formats that allow students and faculty the greatest flexibility in responding to the current and emerging challenges of COVID-19 while still delivering the highest quality education. Note that these modes of instruction are subject to change based on developing circumstances.

In most cases, students can expect a hybrid model of instruction, with some instruction happening in a physical classroom and some happening remotely, including rotating in-person and remote attendance within a single class.

More information on these modes of instruction can be found on Washburn University’s Academic Affairs site and students will receive additional communication from their instructors on the mode of instruction in their particular course.

 


Technology: Students without the computer or internet equipment necessary to be successful in their courses should contact mabeetechnology@washburn.edu or 785.670.1550 to arrange for a loan of appropriate equipment.

Student Health Services offers the Moderna and Johnson & Johnson vaccines. Please call 785-670-1470 for a vaccine appointment.

Information on the Moderna vaccine

Information on the Johnson & Johnson vaccine

 

According to the CDC, symptoms of the coronavirus include:

  • fever or chills
  • cough
  • shortness of breath or difficulty breathing
  • fatigue
  • muscle or body aches
  • headache
  • new loss of taste or smell
  • sore throat
  • congestion or runny nose
  • nausea or vomiting
  • diarrhea

 

Consider getting tested if:

  • You have symptoms of COVID-19
  • You have had close contact with someone who tested positive for COVID-19
  • You have taken part in activities that put you at higher risk for COVID-19 because you cannot socially distance as needed, such as travel, attending large social or mass gatherings or being in crowded indoor settings.
  • You have been asked or referred to get testing by your healthcare provider, local or state ​health department.

 

Testing at Student Health Services

You must make an appointment to get tested at Student Health Services on campus.

  • Call 785670-1470 to make an appointment

We have two options to test for COVID-19 on campus. Both are without cost to students, faculty and staff.

Saliva PCR Test

  • This is a gold standard test that must be sent to an outside lab and results can take a day or two

Rapid Antigen Nasal Swab COVID-19 Test

  • Can be completed on-site with results in about 15 minutes

The quick results of the rapid antigen nasal swab test are a real advantage, but there are a few instances where the PCR test might be required – some clinical sites for healthcare workers, for instance.

 

Where to get tested in Shawnee County:

Topeka ER & Hospital

  • 6135 SW 17th St. Topeka, KS 66615
  • Phone: (785) 670-6760
  • info@topekahospital.com

Topeka, KS MedExpress Urgent Care

  • 1834 SW Wanamaker Rd, Topeka, KS 66604
  • 785-272-2631
  • Hours: 8 a.m. - 8 p.m.

University of Kansas Health System - St. Francis Campus

Stormont Vail Health

Shawnee County Health Department

  • As part of the State’s Testing Expansion Initiative the Shawnee County Health Department has collaborated with the Kansas Department of Health and Environment to set up additional testing locations in Shawnee County. The testing conducted at these locations is a Saliva-PcR test and is available FREE of charge to any individual regardless of symptoms or age. Pre-registration is encouraged but not required.
  • Appointments may be made online at www.gogettested.com/kansas or by calling 1.877.837.8461.
  • The following Sites are operational Monday – Saturday from 9:00AM to 5:30PM, closed on holidays:
    • Hummer Sports Park - 500 Tuffy Kellogg Dr.
    • New Mount Zion Baptist Church - 2801 SE Indiana Ave.
    • Topeka & Shawnee County Public Library - 1515 SW 10th Ave.
  • Test results are available within 48-72hrs and are delivered via a secure link to the email and phone number provided at check-in.
  • If you have additional questions about the testing process, call 1.785.251.4949, Monday-Friday, 8:00AM to 5:00PM
  • Testing for Community Needs
    • Any family, group, organization, business, or other entity that is interested in providing FREE PCR Saliva COVID-19 tests for themselves of the populations that they serve are encouraged to complete the following survey to request testing supplies: https://survey.alchemer.com/s3/6112988/Testing.
    • Once the survey is completed, a member of the SCHD COVID-19 Testing Branch will follow up with additional details.
    • Test kits are subject to availability.
  • Additional questions can be sent to covid19info@snco.us or by calling 785.251.4949.
CVS Pharmacy at 3901 SW 21st St. Topeka, KS 66604
  • Contact number 785-273-1106
  • Pharmacy Hours
    • Monday - Friday, 8 a.m. - 8 p.m.
    • Saturday, 9 a.m. - 5 p.m.
    • Sunday, 10 a.m. - 5 p.m.

Walgreens

  • Testing & Locations
  • 1001 SW Topeka Blvd. Topeka, KS 66612 785-354-1470
  • 1001 SW Gage Blvd. Topeka, KS 66604 785-272-3015
  • 2901 SE California Ave. Topeka, KS 66605 785-266-9470
  • 2101 NW Topeka Blvd. Topeka, KS 66608 785-232-2591
  • 3696 SW Topeka Blvd. Topeka, KS 66611 785-266-4520
  • 3900 SW 29th St. Topeka, KS 66614 785-271-9981
  • 2121 SW Fairlawn Rd. Topeka, KS 66614 785-273-1050
  • 3630 SW Wanamaker Rd. Topeka, KS 66614 785-228-5656

Home Test Kits
https://www.pixel.labcorp.com/at-home-test-kits/covid-19-test

I am exhibiting COVID-19 symptoms?
  • Do not come to campus
  • Notify your health care provider or Student Health Services (785.670.1470 or studenthealth@washburn.edu or report online)
  • You may be advised to isolate yourself for 10 days or longer
  • You may be advised to seek testing for COVID-19

I have been exposed to COVID-19 but I am not exhibiting symptoms?
  • Do not come to campus
  • Notify your health care provider or Student Health Services (785.670.1470 or studenthealth@washburn.edu or report online)
  • You may be told to quarantine yourself for 10 days after your last exposure
  • You may be advised to seek testing for COVID-19

I am awaiting results of a COVID-19 test?
  • Do not come to campus
  • Notify your health care provider or Student Health Services (785.670.1470 or studenthealth@washburn.edu or report online)
  • Employees should also notify Human Resources (benefits@washburn.edu)
  • If you have a known exposure, you should isolate yourself until test results are available
  • If test results are negative and you have a known exposure, you should complete a 10 day quarantine

I test positive for COVID-19?
  • Do not come to campus
  • Notify Student Health Services (785.670.1470 or studenthealth@washburn.edu or report online)
  • Employees should also notify Human Resources (benefits@washburn.edu)
  • You may be asked to provide key information for the purposes of contact tracing
  • If you have been released from medical care, you should isolate for whichever occurs last:
    • 10 days from the beginning of symptoms OR
    • Fever-free for 72 hours (without the use of fever-reducing medication)

Click here for guidance from the Shawnee County Health Department regarding immunity due to vaccination or previous infection.

I have received the vaccine?

  • If you have had two doses of COVID-19 vaccine, you do not need to quarantine unless you are symptomatic following exposure.
  • If you have had two doses of COVID-19 vaccine and have a positive PCR molecular COVID-19 test, you still must self-isolate for 10 days from onset of your symptoms of illness.
  • To submit documentation of your vaccines:
    • Email your documentation to Student Health Services at studenthealth@washburn.edu.
    • OR you may mail a paper copy of your documentation to Washburn University, Student Health Services, 1700 College Ave. Morgan 140, Topeka, KS 66621

 

I was exposed to COVID-19, but have already had it?

  • If you have had a confirmed positive case of COVID-19, you do not need to quarantine unless you are symptomatic following exposure. You will be asked to provide proof of your illness to Student Health Services to avoid quarantine for exposure.
  • To submit documentation of your confirmed COVID-19 illness:
    • Email your documentation to Student Health Services at studenthealth@washburn.edu.
    • OR send your documentation as an attachment when you complete your self-report form for Maxient.
    • OR you may mail a paper copy of your documentation to Washburn University, Student Health Services, 1700 College Ave. Morgan 140, Topeka, KS 66621


I am contacted as a part of contact tracing?

  • Do not come to campus
  • If you are contacted as part of contact tracing, it means you have had close contact with someone who has tested positive for COVID-19
    • For the purpose of COVID-19 contact tracing, Shawnee County follows the CDC definition. The CDC defines close contact  as someone who was within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated. 
  • The identity of the person who has tested positive will not be revealed to you.
  • You will be told to quarantine yourself for 10 days after your last exposure.
  • You may be advised to seek testing for COVID-19.

I am notified I was in class with someone who tested positive for COVID-19?
  • Due to our classrooms’ socially-distanced layout, this notification does not mean you have met the definition of close contact.
  • This notification is informational only and there are no specific recommendations for next steps.
  • Consult Shawnee County Health Department guidelines, your health provider, or Student Health Services if you have questions.


I have traveled recently?

 

For more health and safety information, including information on symptoms and testing, read the "Symptoms and Testing" dropdown directly above this.

Ichabods Moving Forward Financial Grants

Washburn University students who need immediate financial assistance to stay in school are eligible for grants. Grants can be used for rent, bills, food and other basic needs. Applications are accepted on an ongoing basis. Click here to learn more, donate or apply for a grant.

Ichabods Moving Forward (IMF) is a student-led philanthropic organization sponsored by the Washburn University Alumni Association and Foundation. IMF supports an emergency assistance fund for students going through unforeseen hardship.



Bods Feeding Bods Pantry

The Bods Feeding Bods Pantry is open for anyone in the Washburn community who may need food and commodities. Bods Feeding Bods, located in Kuehne Hall 101, is open Monday - Saturday, 3 -5 p.m. during the semester. Bring a valid WU ID to get access.

CARES Act Quarterly Budget and Expenditure Report

March 31, 2021
September 30, 2020
December 31, 2020

CARES Act Emergency Student Grant Report
Updated May 2021

CRRSAA Emergency Student Grant Report

CRRSAA June, 2021

ARP Emergency Student Grant Report

ARP June, 2021

For the most updated information on student services and academic departments, we recommend you visit the individual department's web pages. 

Whether you want to draw your own boundaries or are frustrated with someone else’s boundaries, this can be hard time to communicate with friends and loved ones. Here are some tips to have productive conversations without hurt feelings.

How to Communicate Your Boundaries and Respectfully Say “No”

Saying no to people you love is never easy. And as the pandemic drags on, it’s probably feeling harder than ever to pass up the opportunity to gather with family or friends and get a little taste of normal. But knowing how – and when – to say no is the first step to protecting your health and the health of the people you care about. Here are a few tools to help with these situations:

Be clear about your limits

It can feel uncomfortable to ask a lot of specific questions about an event. Instead, you can simply explain what you would feel safe doing. For example, “I’d love to come, but I want to be sure I’ll feel safe. If everyone will be outside, wearing masks and spread out, I’ll be there for an hour or so.”

Gather your thoughts

With so many factors to consider right now, it can be hard to respond in the moment. It’s ok to take time to think. To buy yourself a little time to consider, try something like: “Thank you for the invite! It’s tempting. Let me get back to you tomorrow with what would work for me.”

Offer alternatives

Ask if there is another way to connect with the person who invites you to a gathering. Acknowledge you really want to see them but want to keep everyone safe. Gatherings over video or socially-distanced and outdoors are both good alternatives to gathering indoors.

There are restrictions on gatherings

Restrictions on gatherings vary by location, so check your city and county restrictions for guidance. If you get an invitation that doesn’t follow the current restrictions, please say no. Respecting the current restrictions is a way to do your part to help yourself, your friends and family and your community.

Be clear

Saying no effectively starts with just that – saying no. A simple, direct no, is the best way to make yourself understood and closes the door for negotiations. Your “no” is enough. If you get pushed for more reasons or are accused of being too cautious, you aren’t obligated to reply.

Be honest

Excuses are tempting, but they can easily backfire when your convenient excuse is met with an equally convenient solution. Honesty is usually the best policy: “I wish we could get together, but I don’t want to do anything to risk you or my family/myself getting sick.”


Respecting Boundaries

Hearing “no” from family and friends can be hard – especially in a time as difficult as this.

It’s easy to be frustrated with other people’s boundaries and respond in ways that make people feel guilty for their decisions. Before you respond to someone who has said “no” to your invitation, remember:

They feel bad too

No one is enjoying being away from the people they care about, and turning down invitations is difficult for everyone. If someone tells you they aren’t comfortable gathering right now, it’s important to understand they are making a decision they feel is important to protect they and their loved ones’ health.

Show you care

Other’s decisions to skip gatherings right now aren’t about not wanting to see you. Even if you don’t agree, try to let them know you understand and look forward to seeing them in the future.

Offer alternatives

Saying “no” to a group gathering doesn’t mean they are saying no to everything. Ask if there is another way to see each other that would be more comfortable for them, and listen without pushing them to change their point of view.

Washburn Tech

The federal government has provided emergency relief funding for student grants through the CARES Act. In addition to the CARES Act funding, Washburn Tech has secured additional financial resources to assist students who may be experiencing financial difficulties. Students who have been financially impacted due to this pandemic may be eligible to receive one-time financial assistance.

Assistance

Students may apply for one-time assistance with specific expenses related to housing, food, health care, course materials, technology and/or child care. Awards will range from $100 to $6195. We will continue to award until all funds are exhausted.

Eligibility

All post-secondary certificate-seeking students who were enrolled during as of March 13, 2020, are eligible for one-time assistance from these funds. If you have received aid from a campus or college emergency fund before this date, you are still eligible to apply for this funding. Please request funds only if you are in immediate need.

We encourage students with urgent needs to apply once for emergency relief funds. We cannot guarantee the fulfillment of a second application at this time. As we process requests, we will review the fund balance and notify students if we have resources available to fulfill more requests.
Additional funds may be available to students who are enrolled in the summer 2020 terms.

Application Process

To apply for funding, complete and submit the application, checking every category from which you need assistance. Please indicate on the application if you have requested funding from another source in the past few months. There are many students facing unprecedented challenges due to COVID-19, and our goal is to offer support to the largest number possible. We will accept applications until funds are exhausted. The application will be available mid-week of May 11, 2020.


Fund Distribution

Washburn Tech has created an application committee to process your application and FAFSA. An email from techemergencygrant@washburn.edu will be sent communicating review of your application. Once approved for funds setting up a direct deposit is the quickest way to receive your emergency funds. If you have not set up your account for direct deposit you can use this link https://www.washburn.edu/student-life/business-office/ibod/direct-deposit.html.

We understand you are facing time-sensitive needs, and we are working hard to get these funds to you as quickly as possible. Please continue to visit the COVID-19 link on https://washburntech.edu/  for the latest updates and details about fund distribution methods and other important information related to this virus.

Resources for Faculty/Staff

D2L Training and Access:

https://www.washburn.edu/its/online-education/index.html

 

VPN & DUO:

https://www.washburn.edu/its/vpn.html

 

Skype for Business - Phone Service

https://www.washburn.edu/its/Skype/support.html

 

Zoom Training:

https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials

 

Password Management

https://password.washburn.edu/WashburnSelfServiceInstructions.pdf

 

ITS Training Resources Webpage

https://washburn.edu/its/its-training.html

 

  • Accessibility
  • Accounts & Passwords
  • Argos Reporting
  • Banner
  • Check out Equipment
  • Classroom Technology
  • Hoonuit Virtual Training (users must login using their email and password to access the training)
  • Multimedia Production
  • My.Washburn
  • Network
  • Office365
  • Outlook Email and Calendar
  • Online Education & D2L
  • Phones & Skype
  • Printing Services
  • Security
  • Windows 10
  • Wireless (WiFi)
  • Zoom Video Conferencing

WUPRPM Regulations and Procedures

  1. Recruitment and Employment

 

Telecommuting. Telecommuting is an approved work arrangement, for a specified time, in which some or all work duties are performed remotely at an off-campus location (e.g., home) by an Employee. Either the Employee, the Department or Administration, may initiate a request to telecommute. Telecommuting arrangements are not permanent and subject to change.

20.1 Employees approved to telecommute are expected to adhere to the following:

  • Will comply with all Federal, State, Local and/or University, policies, regulations and procedures that would apply if the Employee were working at the regular University worksite;
  • Will review the University’s Information and Technology Services regulations and procedures as described in the WUPRPM, Regulations and Procedures, section BB. Information and Technologies Services prior to or at the start of telecommuting;
  • Hours of work, compensation, record keeping (e.g., time sheets) meal periods, breaks, requests for leave (e.g., personal and/or sick) will be followed as if the Employee were working at the regular University worksite. Non-exempt Employees will receive prior approval from their supervisor before performing any overtime work while telecommuting;
  • Will establish an appropriate remote work environment to ensure reasonable safety and health standards. Any costs associated with the setup of an off campus site will be the responsibility of the Employee. Additional telecommuting costs, which may be required by the University, will need pre-approval prior to purchase.  Duties will be performed in an appropriate and safe work environment.  Employees will be covered by workers’ compensation for job-related injuries/illness which occur in the course and scope of employment while telecommuting and are expected to follow appropriate procedures when reporting a work related injury/illness or seeking treatment;
  • Employees are responsible for notifying their supervisor of any problems with connectivity and technological access needed to perform work duties.
  • Ensure the protection of University property, including equipment and data. This may include, but is not limited to, locked files, regular password maintenance and other procedures necessary for the job and the environment;
  • Responsible for the same performance and conduct expectations, including communications with colleagues, supervisors and/or Employees whom they supervise, as if they were working at the regular University worksite and will notify supervisor promptly if there is not a sufficient amount of work to perform while telecommuting.

20.2 Supervisors of employees approved to telecommute are expected to adhere to the following:

  • Comply with all Federal, State, Local and/or University, policies, regulations and procedures that would apply if the Employee were working at the regular University worksite.
  • Determine and convey job responsibilities and reasonable performance expectations and goals, including special performance reviews as appropriate.
  • Adjust schedules, including in-person or telecommute duties, as needed to ensure appropriate functions of the unit are being met.

WUPRPM Regulations and Procedures

  1. Risk Management and Safety

 

  1. Communicable Disease.

20.1 Purpose.  To set forth procedures and regulations regarding the prevention, mitigation and/or management of Communicable Disease on campus to protect students, faculty and staff. 

20.2  Definitions.

20.2.1  “Communicable Disease” is an infectious disease transmissible (as from person to person) by direct or indirect contact with an affected individual, including by not limited to, hepatitis A, B and C, tuberculosis, rubella, chicken pox, shingles, influenza, measles, meningitis, COVID-19 and others as may be identified by local, state and/or federal agencies.

20.2.2 “Direct or Indirect Contact”. 

  • “Direct Contact” occurs when there is a physical contact between an infected person or a susceptible person.
  • “Indirect Contact” occurs when there is no direct human-to-human contact. Indirect contact may occur in several ways, including but limited to, when an infected person sneezes or coughs and the infectious droplets are inhaled, when a healthy person touches a contaminated object or surface and then touch their hands, eyes, nose or mouth prior to following universal precautions.

20.2.3. “Health Care Provider” for purposes of this regulation will adhere to the same definition as used by the Family and Medical Leave Act.

20.2.4 “Universal Precautions” is an approach used to prevent and/or mitigate the spread of infectious disease from bloodborne pathogens and/or certain body fluids. This includes, but is not limited to, following proper hand hygiene, wearing personal protective equipment when appropriate, maintaining respiratory hygiene and cough etiquette, using adequate procedures for cleaning and disinfection. 

20.3 Notification: Employees who have or suspect they are infected with a Communicable Disease should seek expert medical advice from a health care provider and are encouraged to advise local health authorities of possible public health threat when appropriate.  Employees should follow the directions of local health authorities in order to prevent the spread of infection and protect their own health.  Employees who have a Communicable disease and may be at risk for transmitting the illness through direct or indirect contact to other students, faculty and/or staff should notify Human Resources promptly. Students who have a Communicable disease and may be at risk for transmitting the illness through direct or indirect contact to other students, faculty and/or staff should notify Student Health promptly. 

Employees who present a health risk to other students, faculty and/or staff should conduct themselves responsibly for their own protection and the protection of others in the community, follow universal precautions as appropriate, and not knowingly engage in any activity which creates a material risk of transmission to others.

20.4 Returning to work. Employees should present a medical release, with or without restrictions, to Human Resources prior to returning to work from a Communicable Disease.

20.5 Compliance. The University will consider all recommendations statutes and/or regulations from any local, state and/or federal agency related to Communicable Disease.  The University will consider all applicable recommendations, statutes and/or regulations which protect the privacy of persons who have a Communicable Disease. Every effort will be made to ensure procedurally sufficient safeguards to maintain the personal confidence about persons who have Communicable Diseases. 

Reopening Plans

Door Entry Signs will be installed at all of the entrances to all buildings.  Those will be installed by Facilties Services.  All signage in public spaces will be installed by Facilities

Send orders by submitting a facilities work request with the following information:

  1. Name
  2. Location
  3. Budget FOAPAL
  4. Which signage (poster and/or door sign)? Specify quantity. We do have some addtional designs available if you need other options. Contact Public Relations about those. If you have suggestions or a need for special wording on a poster, contact Public Relations at wurelations@washburn.edu. If you have a need, chances are somebody else does as well and we can print in bulk.
  5. Which arrows or Other Floor Signs? Quantity? Please specify where you would like to have the signs installed.  Those installations will be done by Facilities.

 

Poster options

(click to zoom)

Poster #1 

stay-safe-poster1.jpg

Poster #2

stay-safe-poster2.jpg

      

Door Sign

(click to zoom)

covid-DoorSign.jpg


64768-COVID-in-out-exits_Page_1.jpg 64768-COVID-in-out-exits_Page_2.jpg
64768-COVID-in-out-exits_Page_3.jpg 64768-COVID-in-out-exits_Page_4.jpg

 

Social distancing arrows and floor signs

(click to zoom)

floor-sign-arrow.jpg

floor-sign-enter.jpg

Social-Distance-circle.jpg

As a part of the Campus re-opening efforts, Purchasing and Facilities Services acquired personal protective equipment (PPE) and cleaning supplies for use at all campus locations.  Individual departments are not to purchase PPE or cleaning supplies directly from outside vendors.  They are to submit a Facilities Service work order specifying the needed PPE and cleaning supplies, with the resulting costs charged back to a department provided FOAPAL.
 
To acquire PPE items: Departments should have an approved operational re-opening plan.Submit a work order request for the PPE and cleaning supplies needed.  List quantity of each item needed.
https://webtma-prod.wuad.washburn.edu:444/home.html
 
Items available:
Hand Sanitizer
Gloves
Disposable Masks (a cloth mask will be distributed to all faculty, staff, and students)
Disinfectant Spray
Paper Towels
Plexiglass
Floor Decals
Roll of Blue Tape (in lieu of floor decals)
Lysol Spray (future availability)
Clorox Wipes (future availability)

Other Health and Safety Resources

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