stay safe logo

We continue to monitor the evolving COVID-19 situation and make adjustments to our policies as needed. The health and safety of our campus community remains a priority as we move forward.

If you have any questions regarding this information, or in general concerning issues related to the coronavirus, please email COVID@washburn.edu.

Click here to see information on COVID-19 cases within the Washburn community.

Click here to self-report exposure, symptoms or testing to Student Health Services.

Student Information

To Students, Faculty and Staff:

     As we begin this spring semester, the COVID environment is once again at the center of our planning.  Fortunately, we know a great deal more than when we first encountered this virus and understand how to stay healthy and safe.  Most importantly, there are now multiple, safe and effective vaccines and a much better understanding of how the virus is transmitted.  However, the challenge of multiple variants – some more contagious than the original – have caused Washburn to examine our approach and determine if any changes to our protocols are warranted.

     We have consulted with our own internal experts as well as the CDC and the Shawnee County Health Department and are confident we can have a full and active semester so long as we all continue to work together to keep everyone safe.

     After careful consideration of the current health environment, we have determined that Washburn will continue to have classes in our normal classroom setting.  We will continue to require masks to be worn in all classrooms, hall ways, and all public spaces inside buildings on the Washburn Campus.  Please note eating and drinking is discouraged in classrooms during class sessions. We will not require, but will highly encourage, the use of masks outdoors when social distancing is not possible.  There will be VERY limited exceptions to the mask rule while using exercise equipment.  Masks can be removed while actively eating or drinking.

     If you want extra protection, the CDC has suggested the use of KN95 masks or double-masking using a cloth mask over a surgical mask.  In any case, make sure that your mask fits well and doesn’t have any gaps around the sides of the face or nose.

     In the residence halls, masks will not be required within a room or suite.  Roommates and suitemates are considered a “family” unit, so masks are not required within rooms or suites.  In the common areas or residence halls (including hallways and study lounges) masks will not be required as long as individuals can maintain social distancing.

     We are proud to say we have been able to conduct classes safely and move students on to their educational goals.  We have even managed to have the last two graduation ceremonies in person.  But, we also know that – at least for the present – we need to continue to exercise care and keep basic, common-sense precautions in place.

     Vaccines are still the best protection both for individuals and for the community as a whole.  Our student health service has both the Moderna and Pfizer vaccines available without charge for students, faculty and staff.  That includes booster shots for those who were vaccinated earlier.  If you haven’t been vaccinated or boosted, we urge you to get the shot if you are able. 

     The Student Health Service also has COVID testing available and we urge you to get tested if you are showing symptoms even if you have been vaccinated.

     At the very beginning of the pandemic, we asked everyone to Stay Safe so we could Stay Together.  We’ve done a great job keeping COVID at bay on campus but we need to continue for a little longer.

     Thank you again for your efforts in keeping the Washburn community safe and we look forward to a great semester.

 

Go Bods!

 

JuliAnn Mazachek                                                         Eric Grospitch

Vice President of Academic Affairs                          Vice President of Student Life

 

The Shawnee County Health Department issued new guidance about isolation and quarantine for the general public.  We will update this information as needed.


Shawnee County Health Guidelines

Background

The Centers for Disease Control and Prevention, or CDC, Kansas Department of Health and Environment, and Shawnee County Health Department all recently changed guidance to recommend use of face masks indoors and when social distancing cannot be maintained in areas of substantial or high rate of transmission (Shawnee County fits this definition). All entities recommend the use face masks to prevent the spread of COVID-19 for all individuals regardless of vaccination status.

Definitions:

“Mask” means a covering of the nose and mouth that is secured to the head with ties, straps, or loops over the ears or is simply wrapped around the lower face. A mask or other face covering can be made of fabric/cloth or can be disposable. It can be factory made or made from household items.

  • The following are not acceptable masks as of 8/17/20: a face shield; and masks that have a ventilation valve or vent.

“Public space” means any indoor or outdoor space open to members of the public. This means areas where the public is welcome to engage with employees without greater permission and does not include private offices or workspaces (as the public must be invited into these spaces).

“Social distancing,” also called “physical distancing,” means keeping at least 6 feet between yourself and others who are not from your household, except for infrequent or incidental moments of closer proximity.

Regulations:

  1. Students, faculty, staff, and visitors must wear masks while on the Washburn and Washburn Institute of Technology campuses indoors regardless of vaccination status.
    1. Masks are not required if alone in offices or workspaces.
    2. Masks are not required if social distancing can be maintained in public gathering spaces but are strongly recommended.
    3. Employees who work in public spaces may keep their mask off when the public or coworkers are not present, provided there is at least 6 feet distance or adequate time to put the mask on to interact with other persons (except for infrequent or incidental moments of closer proximity).
  2. Exceptions from mask requirements:
    1. Communicating with persons who have a hearing impairment.
    2. Under special circumstances where social distancing can be maintained consistently, where an approved alternative health and safety plan is in place and, where the plan has been approved by all supervisors and the respective area head. Any alternative plan will be published on the COVID website.
    3. Persons speaking or presenting to an audience if more than 10 feet distance can be achieved. (Per Shawnee County Health Officer Recommendation 7/28/21)
    4. Engaging in a class with strenuous physical activity, including athletes who are engaged in organized sports activities, or while exercising at the Rec Center.
    5. In common areas of residence halls (e.g. hallways and study lounges) as long as individuals can maintain social distance. Roommates and Suitemates are considered a “family” unit, so masks are not required in rooms or suites.
    6. Working in a setting where masks may increase the risk of heat-related illness or cause safety concerns related to their work as determined by workplace safety guidelines.
    7. Working in a setting that a regulatory entity or professional association has determined should not be done while wearing a mask.
    8. While eating or drinking in an appropriately designated location, provided social distancing can be maintained.
    9. Visitors age ten years and under.
    10. Participating in any lawful activity during which wearing a mask is prohibited by law.
  3. Departments or programs may have more stringent guidelines as approved.
  4. Students, faculty, staff and visitors are required to provide their own masks and are responsible for cleaning their own mask.
    1. Acceptable masks must meet the definition above, follow CDC guidelines, and fabric/cloth masks should have at least two layers.
    2. Departments with frequent visitors are encouraged to have disposable masks available to provide visitors if needed.
  5. Individuals who have a disability and may need reasonable accommodations related to the use of masks may contact Teresa Lee at Human Resources at teresa.lee@washburn.edu (for employees) or the Office of Diversity and Inclusion, at diversity.inclusion@washburn.edu (for students) for assistance.
  6. Please review CDC information on how to wear and clean a mask.

Enforcement

All students, faculty, staff and visitors are expected to adhere to these regulations. In classrooms, faculty have the right to deny a student entry into the room if the student is not wearing a mask. Violations of this regulation by faculty, staff or visitors, including contractors and vendors, should be reported to Human Resources; violations by students should be reported to the Office of Student Life.

Failure to comply with mask requirements may result in discipline according to applicable university policies, ranging from a warning letter to removal from campus. Any sanctions imposed on students, faculty, and staff will consider the facts surrounding the violation and an individual’s non-compliance with this regulation. If there have been previous violations, the type of sanctions or corrective actions taken against the violator shall also be considered.

Student Health Services offers the Moderna and Pfizer vaccines. Please call 785-670-1470 for a vaccine appointment.

High School Students at Washburn Campuses

Washburn University, Washburn Tech West, Washburn Tech East and Washburn Cosmetology are not participating entities in the “Test to Learn, Test to Play” modified quarantine program offered to K – 12 schools. As such, students in “Test to Learn, Test to Play” modified quarantine are unable to attend WU/WU Tech/WU Cosmetology classes, even if the student had a negative test at the high school earlier that day.

Also, please be advised that Washburn University Student Health Services continues to request any student, faculty, or staff person from any WU/WU Tech campuses to report their exposure or illness to Student Health Services. A health clearance letter from Student Health Services continues to be a requirement for return to in-person classes/work following absence for isolation or quarantine. The contact number for Student Health Services is 785-670-1470, and the e-mail is studenthealth@washburn.edu. An online self-report form is available at COVID-19 Student Health Services Report (maxient.com)

According to the CDC, symptoms of the coronavirus include:

  • fever or chills
  • cough
  • shortness of breath or difficulty breathing
  • fatigue
  • muscle or body aches
  • headache
  • new loss of taste or smell
  • sore throat
  • congestion or runny nose
  • nausea or vomiting
  • diarrhea

 

Consider getting tested if:

  • You have symptoms of COVID-19
  • You have had close contact with someone who tested positive for COVID-19
  • You have taken part in activities that put you at higher risk for COVID-19 because you cannot socially distance as needed, such as travel, attending large social or mass gatherings or being in crowded indoor settings.
  • You have been asked or referred to get testing by your healthcare provider, local or state ​health department.

 

Testing at Student Health Services

You must make an appointment to get tested at Student Health Services on campus.

  • Call 785670-1470 to make an appointment

We have two options to test for COVID-19 on campus. Both are without cost to students, faculty and staff.

Saliva PCR Test

  • This is a gold standard test that must be sent to an outside lab and results can take a day or two

Rapid Antigen Nasal Swab COVID-19 Test

  • Can be completed on-site with results in about 15 minutes

The quick results of the rapid antigen nasal swab test are a real advantage, but there are a few instances where the PCR test might be required – some clinical sites for healthcare workers, for instance.

 

Where to get tested in Shawnee County:

Covid Testing Sites Link on Google -https://sites.google.com/view/sncocovidtesting/home

We are also aware of the following sites:

Topeka ER & Hospital

  • 6135 SW 17th St. Topeka, KS 66615
  • Phone: (785) 670-6760
  • info@topekahospital.com

Topeka, KS MedExpress Urgent Care

  • 1834 SW Wanamaker Rd, Topeka, KS 66604
  • 785-272-2631
  • Hours: 8 a.m. - 8 p.m.

University of Kansas Health System - St. Francis Campus

Stormont Vail Health

Shawnee County Health Department

Shawnee County Testing Sites PSA

  • Link to information about Shawnee County Health Department Drive-Through Site 
  • As part of the State’s Testing Expansion Initiative the Shawnee County Health Department has collaborated with the Kansas Department of Health and Environment to set up additional testing locations in Shawnee County. The testing conducted at these locations is a Saliva-PcR test and is available FREE of charge to any individual regardless of symptoms or age. Pre-registration is encouraged but not required.
  • Appointments may be made online at www.gogettested.com/kansas or by calling 1.877.837.8461.
  • The following Sites are operational Monday – Saturday from 9:00AM to 5:30PM, closed on holidays:
    • Hummer Sports Park - 500 Tuffy Kellogg Dr.
    • New Mount Zion Baptist Church - 2801 SE Indiana Ave.
  • Test results are available within 48-72hrs and are delivered via a secure link to the email and phone number provided at check-in.
  • If you have additional questions about the testing process, call 1.785.251.4949, Monday-Friday, 8:00AM to 5:00PM
  • Testing for Community Needs
    • Any family, group, organization, business, or other entity that is interested in providing FREE PCR Saliva COVID-19 tests for themselves of the populations that they serve are encouraged to complete the following survey to request testing supplies: https://survey.alchemer.com/s3/6112988/Testing.
    • Once the survey is completed, a member of the SCHD COVID-19 Testing Branch will follow up with additional details.
    • Test kits are subject to availability.
  • Additional questions can be sent to covid19info@snco.us or by calling 785.251.4949.
CVS Pharmacy at 3901 SW 21st St. Topeka, KS 66604
  • Contact number 785-273-1106
  • Pharmacy Hours
    • Monday - Friday, 8 a.m. - 8 p.m.
    • Saturday, 9 a.m. - 5 p.m.
    • Sunday, 10 a.m. - 5 p.m.

Walgreens

  • Testing & Locations
  • 1001 SW Topeka Blvd. Topeka, KS 66612 785-354-1470
  • 1001 SW Gage Blvd. Topeka, KS 66604 785-272-3015
  • 2901 SE California Ave. Topeka, KS 66605 785-266-9470
  • 2101 NW Topeka Blvd. Topeka, KS 66608 785-232-2591
  • 3696 SW Topeka Blvd. Topeka, KS 66611 785-266-4520
  • 3900 SW 29th St. Topeka, KS 66614 785-271-9981
  • 2121 SW Fairlawn Rd. Topeka, KS 66614 785-273-1050
  • 3630 SW Wanamaker Rd. Topeka, KS 66614 785-228-5656

Home Test Kits
https://www.pixel.labcorp.com/at-home-test-kits/covid-19-test

I am exhibiting COVID-19 symptoms?

I have been exposed to COVID-19 but I am not exhibiting symptoms?
  • Do not come to campus
  • Notify your health care provider or Student Health Services (785.670.1470 or studenthealth@washburn.edu or report online)
  • You may be told to quarantine yourself 
  • You may be advised to seek testing for COVID-19

I am awaiting results of a COVID-19 test?
  • Do not come to campus
  • Notify your health care provider or Student Health Services (785.670.1470 or studenthealth@washburn.edu or report online)
  • Employees should also notify Human Resources (benefits@washburn.edu)
  • If you have a known exposure, you should isolate yourself until test results are available
  • If test results are negative and you have a known exposure, follow the current isolation guidelines (listed below)

I test positive for COVID-19?
  • Do not come to campus
  • Notify Student Health Services (785.670.1470 or studenthealth@washburn.edu or report online)
  • Employees should also notify Human Resources (benefits@washburn.edu)
  • You may be asked to provide key information for the purposes of contact tracing)
  • Follow the Shawnee County Health Department Guidelines Below

Shawnee County Health Guidelines


I have traveled recently?

 

For more health and safety information, including information on symptoms and testing, read the "Symptoms and Testing" dropdown directly above this.

Ichabods Moving Forward Financial Grants

Washburn University students who need immediate financial assistance to stay in school are eligible for grants. Grants can be used for rent, bills, food and other basic needs. Applications are accepted on an ongoing basis. Click here to learn more, donate or apply for a grant.

Ichabods Moving Forward (IMF) is a student-led philanthropic organization sponsored by the Washburn University Alumni Association and Foundation. IMF supports an emergency assistance fund for students going through unforeseen hardship.



Bods Feeding Bods Pantry

The Bods Feeding Bods Pantry is open for anyone in the Washburn community who may need food and commodities. Bods Feeding Bods, located in Kuehne Hall 101, is open Monday - Saturday, 3 -5 p.m. during the semester. Bring a valid WU ID to get access.

For the most updated information on student services and academic departments, we recommend you visit the individual department's web pages. 

Whether you want to draw your own boundaries or are frustrated with someone else’s boundaries, this can be hard time to communicate with friends and loved ones. Here are some tips to have productive conversations without hurt feelings.

How to Communicate Your Boundaries and Respectfully Say “No”

Saying no to people you love is never easy. And as the pandemic drags on, it’s probably feeling harder than ever to pass up the opportunity to gather with family or friends and get a little taste of normal. But knowing how – and when – to say no is the first step to protecting your health and the health of the people you care about. Here are a few tools to help with these situations:

Be clear about your limits

It can feel uncomfortable to ask a lot of specific questions about an event. Instead, you can simply explain what you would feel safe doing. For example, “I’d love to come, but I want to be sure I’ll feel safe. If everyone will be outside, wearing masks and spread out, I’ll be there for an hour or so.”

Gather your thoughts

With so many factors to consider right now, it can be hard to respond in the moment. It’s ok to take time to think. To buy yourself a little time to consider, try something like: “Thank you for the invite! It’s tempting. Let me get back to you tomorrow with what would work for me.”

Offer alternatives

Ask if there is another way to connect with the person who invites you to a gathering. Acknowledge you really want to see them but want to keep everyone safe. Gatherings over video or socially-distanced and outdoors are both good alternatives to gathering indoors.

There are restrictions on gatherings

Restrictions on gatherings vary by location, so check your city and county restrictions for guidance. If you get an invitation that doesn’t follow the current restrictions, please say no. Respecting the current restrictions is a way to do your part to help yourself, your friends and family and your community.

Be clear

Saying no effectively starts with just that – saying no. A simple, direct no, is the best way to make yourself understood and closes the door for negotiations. Your “no” is enough. If you get pushed for more reasons or are accused of being too cautious, you aren’t obligated to reply.

Be honest

Excuses are tempting, but they can easily backfire when your convenient excuse is met with an equally convenient solution. Honesty is usually the best policy: “I wish we could get together, but I don’t want to do anything to risk you or my family/myself getting sick.”


Respecting Boundaries

Hearing “no” from family and friends can be hard – especially in a time as difficult as this.

It’s easy to be frustrated with other people’s boundaries and respond in ways that make people feel guilty for their decisions. Before you respond to someone who has said “no” to your invitation, remember:

They feel bad too

No one is enjoying being away from the people they care about, and turning down invitations is difficult for everyone. If someone tells you they aren’t comfortable gathering right now, it’s important to understand they are making a decision they feel is important to protect they and their loved ones’ health.

Show you care

Other’s decisions to skip gatherings right now aren’t about not wanting to see you. Even if you don’t agree, try to let them know you understand and look forward to seeing them in the future.

Offer alternatives

Saying “no” to a group gathering doesn’t mean they are saying no to everything. Ask if there is another way to see each other that would be more comfortable for them, and listen without pushing them to change their point of view.

Resources for Faculty/Staff

D2L Training and Access:

https://www.washburn.edu/its/online-education/index.html

 

VPN & DUO:

https://www.washburn.edu/its/vpn.html

 

Skype for Business - Phone Service

https://www.washburn.edu/its/Skype/support.html

 

Zoom Training:

https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials

 

Password Management

https://password.washburn.edu/WashburnSelfServiceInstructions.pdf

 

ITS Training Resources Webpage

https://washburn.edu/its/its-training.html

 

  • Accessibility
  • Accounts & Passwords
  • Argos Reporting
  • Banner
  • Check out Equipment
  • Classroom Technology
  • Hoonuit Virtual Training (users must login using their email and password to access the training)
  • Multimedia Production
  • My.Washburn
  • Network
  • Office365
  • Outlook Email and Calendar
  • Online Education & D2L
  • Phones & Skype
  • Printing Services
  • Security
  • Windows 10
  • Wireless (WiFi)
  • Zoom Video Conferencing

WUPRPM Regulations and Procedures

  1. Risk Management and Safety

 

  1. Communicable Disease.

20.1 Purpose.  To set forth procedures and regulations regarding the prevention, mitigation and/or management of Communicable Disease on campus to protect students, faculty and staff. 

20.2  Definitions.

20.2.1  “Communicable Disease” is an infectious disease transmissible (as from person to person) by direct or indirect contact with an affected individual, including by not limited to, hepatitis A, B and C, tuberculosis, rubella, chicken pox, shingles, influenza, measles, meningitis, COVID-19 and others as may be identified by local, state and/or federal agencies.

20.2.2 “Direct or Indirect Contact”. 

  • “Direct Contact” occurs when there is a physical contact between an infected person or a susceptible person.
  • “Indirect Contact” occurs when there is no direct human-to-human contact. Indirect contact may occur in several ways, including but limited to, when an infected person sneezes or coughs and the infectious droplets are inhaled, when a healthy person touches a contaminated object or surface and then touch their hands, eyes, nose or mouth prior to following universal precautions.

20.2.3. “Health Care Provider” for purposes of this regulation will adhere to the same definition as used by the Family and Medical Leave Act.

20.2.4 “Universal Precautions” is an approach used to prevent and/or mitigate the spread of infectious disease from bloodborne pathogens and/or certain body fluids. This includes, but is not limited to, following proper hand hygiene, wearing personal protective equipment when appropriate, maintaining respiratory hygiene and cough etiquette, using adequate procedures for cleaning and disinfection. 

20.3 Notification: Employees who have or suspect they are infected with a Communicable Disease should seek expert medical advice from a health care provider and are encouraged to advise local health authorities of possible public health threat when appropriate.  Employees should follow the directions of local health authorities in order to prevent the spread of infection and protect their own health.  Employees who have a Communicable disease and may be at risk for transmitting the illness through direct or indirect contact to other students, faculty and/or staff should notify Human Resources promptly. Students who have a Communicable disease and may be at risk for transmitting the illness through direct or indirect contact to other students, faculty and/or staff should notify Student Health promptly. 

Employees who present a health risk to other students, faculty and/or staff should conduct themselves responsibly for their own protection and the protection of others in the community, follow universal precautions as appropriate, and not knowingly engage in any activity which creates a material risk of transmission to others.

20.4 Returning to work. Employees should present a medical release, with or without restrictions, to Human Resources prior to returning to work from a Communicable Disease.

20.5 Compliance. The University will consider all recommendations statutes and/or regulations from any local, state and/or federal agency related to Communicable Disease.  The University will consider all applicable recommendations, statutes and/or regulations which protect the privacy of persons who have a Communicable Disease. Every effort will be made to ensure procedurally sufficient safeguards to maintain the personal confidence about persons who have Communicable Diseases. 

Reopening Plans

Door Entry Signs will be installed at all of the entrances to all buildings. Those will be installed by Facilities Services. All signage in public spaces will be installed by Facilities

Send orders by submitting a facilities work request with the following information:

  1. Name
  2. Location
  3. Budget FOAPAL
  4. Which signage (poster and/or door sign)? Specify quantity. We do have some additional designs available if you need other options. Contact Public Relations about those. If you have suggestions or a need for special wording on a poster, contact Public Relations at wurelations@washburn.edu. If you have a need, chances are somebody else does as well and we can print in bulk.
  5. Which arrows or Other Floor Signs? Quantity? Please specify where you would like to have the signs installed.  Those installations will be done by Facilities.

 

Poster options

(click to zoom)

Poster #1 

stay-safe-poster1.jpg

Poster #2

stay-safe-poster2.jpg

      

Door Sign

(click to zoom)

covid-DoorSign.jpg


64768-COVID-in-out-exits_Page_1.jpg 64768-COVID-in-out-exits_Page_2.jpg
64768-COVID-in-out-exits_Page_3.jpg 64768-COVID-in-out-exits_Page_4.jpg

 

Social distancing arrows and floor signs

(click to zoom)

floor-sign-arrow.jpg

floor-sign-enter.jpg

Social-Distance-circle.jpg

As a part of the Campus re-opening efforts, Purchasing and Facilities Services acquired personal protective equipment (PPE) and cleaning supplies for use at all campus locations.  Individual departments are not to purchase PPE or cleaning supplies directly from outside vendors.  They are to submit a Facilities Service work order specifying the needed PPE and cleaning supplies, with the resulting costs charged back to a department provided FOAPAL.
 
To acquire PPE items: Departments should have an approved operational re-opening plan.Submit a work order request for the PPE and cleaning supplies needed.  List quantity of each item needed.
https://webtma-prod.wuad.washburn.edu:444/home.html
 
Items available:
Hand Sanitizer
Gloves
Disposable Masks (a cloth mask will be distributed to all faculty, staff, and students)
Disinfectant Spray
Paper Towels
Plexiglass
Floor Decals
Roll of Blue Tape (in lieu of floor decals)
Lysol Spray (future availability)
Clorox Wipes (future availability)

Other Health and Safety Resources

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