Guidelines for Faculty

We need your help to ensure law requirements are met in your classroom for students with accommodations to have equal access to their education. In this section, you’ll find resources for different accommodations that were included in the email you received for each student that are individualized to their particular barriers.

If you have any concerns or questions regarding how to best accommodate a student with a disability, please reach out to us at 785.670.1622 or

A student takes notes while in class

Testing accommodations procedures:

  1. Discuss accommodations requested through the Office of University Diversity and Inclusion with the student.
  2. Faculty complete and return all copies of the Testing Authorization Form to Diversity and Inclusion upon receipt (a form must be on file for each test a student takes in the Office)
  3. Send exams via email with the Testing Authorization Form to With the pandemic it is preferred that exams be emailed instead of hand delivered to the office. If you hand deliver an examination you will receive a confirmation email that it has been received at our office prior to the exam taking place.

  • A completed Testing Authorization Form must be on file for each exam a student takes with the Office of University Diversity and Inclusion
  • If a student arrives late for the exam, the student will only be given the allotted extended time as indicated on the exam (time does not get extended due to tardiness)
  • Backpacks, cell phones, smart watches, coats, purses, or any unauthorized academic aids are not permitted in the testing room. We have a designated area to place these items prior to entering the testing room.
  • Test readers will not explain, clarify, or express opinions concerning materials on the test
  • Exam will be discontinued if student becomes ill, engages in inappropriate behavior, or is found to be cheating
  • If a student misses an exam, the student will need to contact their instructor within 24 hours and ask the instructor on next steps to reschedule their exams. Once decided, student will need to contact UDI office in order to reschedule
  • Students must contact the Office of University Diversity and Inclusion 24 hours prior to a scheduled exam if the student decides to take the exam in class, will miss the exam, or if an exam has been cancelled or rescheduled
  • All students must adhere to the Student Code of Conduct

Flex Plan: Flexibility with Attendance and Assignment Deadlines Plan

Faculty have the right to establish attendance and late work policies. However, if a student has a disability that is chronic or episodic in nature it may occasionally impact their ability to attend class and complete tests or assignments at the scheduled time.  

Therefore, flexibility in attendance, assignment due dates and exam scheduling may be considered an appropriate accommodation. The number of allowable absences and length of assignment extensions depends on the interactive and participatory nature of the course, or is based on department, college, or accrediting agency rules.  

The Flex Plan addresses attendance and assignment related issues for students with disabilities. The Flex Plan is intended to create a reasonable modification, where appropriate, to the classroom attendance and assignment deadlines policies of each course and is not intended to serve as an attendance or assignment submission waiver. Students are expected and encouraged to attend class and meet deadlines for assignments and tests.

If you are receiving a notice that a student receives accommodations for flexibility with attendance or due dates, you are required to meet with these students to have the interactive process in developing their flex plan for your specific course. 

If you have any questions while developing a Flex Plan please contact our office at 785.670.1622 or email

GET IN TOUCH WITH University Diversity and Inclusion

Morgan Hall
Room 105

Phone & Email

Monday - Friday, 8am - 5 pm
(After 5pm by appointment)

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